Top 10 SaaS License Tracking Tools for 2025

According to CloudEagle.ai’s SaaS trends report, on average, organizations use over 300 to 400 SaaS applications. Without SaaS license tracking tools, you risk overspending on unused SaaS licenses, missing renewal deadlines, and facing compliance issues that could result in costly penalties.

A recent report analyzing data from over 6 million customer environments across 8 industries and 12 regions found that nearly half (49.96%) of all software installed in companies is not used by employees.

You can overcome these challenges and stay ahead in license management by implementing SaaS license tracking tools within your organization.

Let’s explore why your organization needs SaaS license tracking tools and review the top options for 2025.

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TL;DR

• CloudEagle.ai automatically detects all SaaS apps, including shadow IT, across your organization, giving IT and procurement teams full visibility into every license.
• The platform monitors license usage continuously, identifies underused or dormant licenses, and helps reassign or eliminate wasteful spend through automated workflows.
• CloudEagle.ai uses AI to recommend right-sized licensing strategies based on usage patterns, cutting overspending, and improving ROI.
• With automated renewal alerts and AI-extracted contract metadata, CloudEagle.ai ensures no contract slips through the cracks and empowers better vendor negotiations.
• The platform integrates with 500+ tools and maintains an audit trail for license activity, supporting compliance, streamlining offboarding, and simplifying IT asset governance.

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1. Why Do Organizations Need SaaS License Tracking Tools?

Without the right SaaS license tracking tools, you risk losing control over spending, security, and compliance. With SaaS license tracking tools, you can centralize and automate license management across all your platforms. This helps you:

A. Prevents Overspending On Unused Or Underused Tools

Companies often pay for licenses that nobody is actively using. People change roles, projects end, or employees leave, but the licenses stay assigned. SaaS license tracking tools spot these inactive or underused licenses and let you reclaim or reassign them. This cuts wasted spend and makes sure you only pay for what’s needed.

B. Reduces Security And Compliance Risks

Unused licenses aren’t just a money drain; they’re a security risk too. Former employees with lingering access can lead to data breaches, and noncompliance with vendor terms can trigger penalties. SaaS license tracking tools automate offboarding and run regular audits of license assignments, keeping your software access both secure and compliant.

C. Ensures Efficient Onboarding And Offboarding Of Employees

Manually granting or revoking software access is slow and error‑prone. With SaaS license tracking tools, new hires automatically get the right licenses, and departing employees immediately lose access. This speeds up onboarding, prevents unauthorized use, and gives everyone the tools they need without delay.

D. Supports Financial Forecasting And Vendor Management

When you know exactly how many licenses you’re using and when they renew, planning your budget becomes much easier. SaaS license tracking tools provide data on upcoming renewals, total spend, and usage trends. Armed with this information, teams can negotiate better contracts, consolidate vendors, and optimize their SaaS portfolio.

E. Helps It And Procurement Make Data-driven Decisions

Real‑time analytics and reporting give IT and procurement teams a clear picture of software usage. SaaS license tracking tools can spot redundant apps, balance license allocation across departments, and prioritize purchases based on actual needs. This data‑driven approach boosts operational efficiency and supports smarter long‑term planning.

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2. Top SaaS License Tracking Tools in 2025

If you are looking to save money and make managing your SaaS licenses easier, Here are the top SaaS license tracking tools for 2025, including CloudEagle.ai, Zluri, Torii, Zylo, and more. These tools help businesses keep full control of their software and costs.

A. CloudEagle.ai

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CloudEagle.ai is an AI-powered SaaS management platform built to give enterprises complete visibility and control over their software stack.

With 500+ deep integrations, including major SaaS tools, SSO platforms, finance systems, and ITSM tools, CloudEagle automatically discovers every SaaS app in use, tracks license usage in real time, and syncs data across departments.

This unified view eliminates blind spots and enables IT, finance, procurement, and legal teams to collaborate effectively. Its intelligent discovery engine goes beyond surface-level data, it pulls metadata from contracts, invoices, and access logs to show who’s using what, how often, and whether it’s worth the spend. 

These usage insights help teams identify unused or underused licenses, stop auto-renewals they don’t need, and negotiate better deals backed by market benchmarks. CloudEagle doesn’t just track licenses, it turns fragmented SaaS management into a streamlined, cost-saving operation. 

Key Features

a. Complete SaaS Application Discovery: CloudEagle.ai offers a comprehensive discovery engine that scans the entire organizational ecosystem to detect all SaaS applications in use. This includes not only officially approved tools but also shadow IT—applications that employees may use without formal approval.

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By uncovering every SaaS subscription, CloudEagle.ai gives IT and procurement teams full visibility and control, reducing security risks and unplanned expenses while ensuring that no application goes unmanaged or overlooked.

b. License Usage Tracking: CloudEagle.ai continuously monitors license usage across all SaaS tools in real time. It tracks how many licenses are currently active, which ones are underutilized, and identifies dormant or unused licenses.

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This detailed insight empowers organizations to avoid paying for licenses that aren’t needed, optimize user access, and ensure that license distribution aligns with actual business requirements, leading to significant cost savings and more efficient SaaS management.

c. License Optimization & Right-Sizing: CloudEagle.ai uses advanced analytics to study user behavior and license usage patterns across all SaaS applications. This helps recommend the most efficient licensing strategy tailored to actual needs.

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It identifies unused and underused licenses and reclaims them through automated license reclamation workflows. By reclaiming and reallocating these licenses, CloudEagle.ai helps businesses avoid over-provisioning and reduces unnecessary costs.

This right-sizing approach minimizes waste, maximizes ROI on SaaS investments, and helps maintain budget discipline without compromising user productivity.

Know how CloudEagle saves RingCentral time and costs in license harvesting.

d. Streamline Auto Renewals: CloudEagle.ai centralizes renewal dates for all SaaS contracts and automates reminders well in advance of renewal deadlines. This ensures no contract is overlooked or renewed unintentionally, giving teams ample time to evaluate current needs, negotiate better terms, or cancel redundant subscriptions.

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The platform’s streamlined renewal process reduces administrative burden, prevents costly auto-renewal surprises, and enhances vendor relationship management.

Discover how Falkonry optimized its SaaS renewals with CloudEagle’s centralized contract management and automated alerts.

e. AI-Powered Contract Management: CloudEagle.ai leverages AI to extract and organize critical contract details such as renewal dates, payment terms, service level agreements, and cancellation clauses.

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This eliminates the need for manual data entry and reduces errors. Having all contract information in one easily accessible place improves accuracy, speeds up decision-making, and empowers teams to negotiate renewals and changes from a position of informed strength.

f. Audit & Compliance Support: With CloudEagle.ai, organizations maintain a clear audit trail of license usage and contract compliance status. The platform helps prepare for external audits by providing detailed reports on user access, license allocation, and contract adherence.

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It detects unauthorized use or over-deployment early, helping to avoid compliance penalties and ensuring adherence to both internal policies and regulatory requirements, ultimately safeguarding the organization’s reputation and finances.

Pros

• CloudEagle automates license tracking, significantly reducing manual errors and saving valuable time for IT teams.
• It provides real-time visibility into SaaS usage, helping organizations optimize license allocation and cut unnecessary expenses.
• With a centralized dashboard, CloudEagle simplifies the management of licenses across multiple SaaS platforms, improving overall control and efficiency.

Pricing & Plans

• SaaS Management: Starting at $2,500/month, it focuses on license optimization, cost savings, and application efficiency.
• SaaS Governance: From $2,000/month, this plan ensures secure and controlled app access across the organization.
• SaaS Procurement: Priced from $2,500/month, it simplifies procurement with features like vendor research and price benchmarking.

B. Zluri

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Zluri is an automated SaaS discovery and optimization platform that includes capabilities of robust SaaS license tracking tools. Zluri continuously monitors user activity and license consumption to track SaaS licenses efficiently. Integrations with multiple SaaS applications provide deep visibility into license holders and usage patterns, empowering organizations to optimize allocation and cut unnecessary costs.

Key Features

• Zluri offers automated SaaS discovery and detailed usage analytics. It helps organizations track their software portfolio effectively.
• The platform provides license optimization with actionable insights to reduce unnecessary spend. 

Pros

• Zluri integrates with over 300 SaaS applications. The platform features a user-friendly interface with clear dashboards.
• This allows teams to monitor usage and spend easily. Its automation capabilities for renewal management help reduce manual effort. It also prevents missed deadlines.

Cons

• Zluri's advanced reporting capabilities are somewhat limited. Pricing can be expensive, especially for smaller businesses.
• Some users have reported slower customer support response times during busy periods.

Pricing & Plans

• Zluri offers custom pricing based on the number of users and applications being managed. A free trial is available for organizations to test the platform before purchasing.

C. Torii

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Torii is an end-to-end SaaS management and workflow automation tool. Torii maps licenses to users and tracks overall consumption to expose both overprovisioned and underused licenses. Torii’s dashboards support budget forecasting and help avoid overpaying by comparing actual usage against contract limits.

Key Features

• Torii is a SaaS management platform focused on real-time discovery and inventory of applications. It automates license reconciliation and optimization to ensure efficient usage.
• Torii offers workflow automation for approval processes and renewals. This helps streamline SaaS operations and improve collaboration.

Pros

• Torii’s workflow automation features are strong and help teams collaborate effectively across IT and finance departments.
• It also offers excellent collaboration features to keep stakeholders aligned. The user interface is intuitive and easy to navigate.

Cons

• The initial setup of Torii can be complex and time-consuming. It supports fewer integrations compared to some competitors.
• Additionally, the reporting interface could be more intuitive for easier data interpretation. Some users have found that advanced features require a learning curve.

Pricing & Plans

Torii offers three pricing models:

• Basic Plan: Starts at $2.50 per employee/month, which includes essential features.
• Professional Plan: Custom pricing based on your organization’s needs.
• Enterprise Plan: Also custom-priced, with advanced features for large-scale SaaS operations.

D. Zylo

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Zylo is a SaaS optimization platform focused on spend and usage analytics that includes capabilities of robust SaaS license tracking tools. Zylo connects license counts with real user behavior to reveal unused or underused licenses. It ensures continuous compliance by aligning license usage with contract terms. By identifying excess licenses, Zylo helps organizations reclaim seats and optimize SaaS spend effectively.

Key Features

• Zylo offers a comprehensive SaaS management solution with robust spend management tools. It provides deep insights into license usage and vendor relationships.
• The platform supports contract and renewal management with predictive analytics.
• Zylo’s dashboards help IT and finance teams manage budgets and compliance more effectively.

Pros

• Zylo’s analytics are detailed and provide actionable insights for cost optimization. It integrates well with major SaaS providers and procurement tools.
• The platform’s vendor management capabilities help improve negotiation outcomes. It offers customizable reporting suited for executive and operational levels.

Cons

• Zylo can be expensive for mid-sized businesses. Its complexity may require dedicated training or consultants.
• Some users report that the user interface could be more user-friendly. Occasional delays in data sync have been noted by customers.

Pricing & Plans

• Zylo doesn’t publicly disclose its pricing. You’ll need to reach out to their team for a custom quote based on your organization’s needs.

E. InvGate Asset Management

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InvGate Asset Management is an integrated IT asset and SaaS management solution. It discovers and tracks SaaS licenses alongside other IT assets, managing their entire lifecycle. InvGate helps maintain compliance by monitoring renewals and expirations and offers insights to optimize license distribution across departments for maximum efficiency.

Key Features

• InvGate Asset Management focuses on IT asset tracking, including SaaS licenses. It provides centralized inventory and lifecycle management for software assets. 
• The platform automates license compliance tracking and alerts. It supports integration with service desks for seamless IT workflows.

Pros

• InvGate offers strong integration with ITSM tools. The platform’s compliance tracking helps avoid audit risks. It provides clear visibility into all IT and SaaS assets.
• The user interface is straightforward, making adoption easier. It supports detailed asset lifecycle reporting.

Cons

• InvGate’s SaaS-specific features are less extensive than dedicated SaaS management platforms. Reporting capabilities can be basic.
• The platform may require customization for complex SaaS environments. Some users find the mobile app limited in functionality.

Pricing & Plans

InvGate offers three plans to fit different needs: Starter, Pro, and Enterprise.

• The Starter plan is $17 per agent/month, supports 5 agents, and includes basic setup and a self-service portal.
• The Pro plan is $40 per agent/month for 6-50 agents, with automation and ITIL workflows.
• The Enterprise plan is custom-priced with advanced features like on-premise hosting and security.

F. Ivanti License Optimizer

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Ivanti License Optimizer is a software license management tool. Ivanti identifies unused or rarely used licenses, enabling organizations to reclaim or reassign them. It automates license tracking workflows and delivers compliance reports, helping reduce waste and support vendor negotiations.

Key Features

• Ivanti License Optimizer provides comprehensive software asset management with a focus on license optimization. 
• The platform helps organizations reduce software costs by reclaiming unused licenses. It supports compliance audits with detailed reporting.

Pros

• Ivanti offers strong automation for license management tasks. It supports a wide range of software vendors and license types.
• The platform integrates with endpoint management tools. It provides robust compliance and audit support features.

Cons

• Ivanti’s user interface is considered complex by some users. Initial implementation may be time-intensive. Reporting can be difficult to customize without technical help.
• Some features are better suited for on-premises environments.

Pricing & Plans

• Ivanti License Optimizer pricing is custom and depends on enterprise size and requirements. Demos are available on request.

G. Flexera FlexNet Manager

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Flexera FlexNet Manager is an enterprise-grade software asset management platform that includes capabilities of robust SaaS license tracking tools. Flexera tracks SaaS license entitlements and consumption across multiple cloud services to ensure organizations pay only for what they use. It offers automated alerts to prevent overspending and detailed reconciliation reports to maintain compliance.

Key Features

• Flexera FlexNet Manager offers enterprise-grade software asset management, including SaaS license tracking.
• It provides detailed software inventory and usage analytics. The platform automates license reconciliation and optimization.

Pros

• Flexera is highly scalable and suitable for large enterprises. The platform supports extensive vendor and license types. It offers advanced analytics and reporting tools.
• Flexera integrates well with procurement and IT management systems.

Cons

• Flexera can be expensive and complex to implement.
• The user interface is less modern compared to newer platforms.
• Customization requires technical expertise. Customer support quality varies by region.

Pricing & Plans

• Flexera offers enterprise-level pricing with customizable plans. Contact sales for a quote.

H. BetterCloud

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BetterCloud is a SaaS operations and security management platform that includes capabilities of robust SaaS license tracking tools. BetterCloud automates SaaS license management tied to user lifecycle events such as onboarding and offboarding. It provides real-time monitoring of license assignments and enforces policies to prevent over-allocation or shadow IT risks.

Key Features

• BetterCloud focuses on SaaS operations management with license tracking, security, and automation features.
• The platform automates onboarding and offboarding processes. It also supports compliance and security governance.

Pros

• It is easy to deploy and use. The platform automates many manual SaaS management tasks.
• It integrates well with popular SaaS applications and identity providers.

Cons

• BetterCloud’s license optimization features are not as deep as some dedicated SaaS management tools.
• Reporting features are basic compared to competitors. Some users seek more granular analytics.

Pricing & Plans

• BetterCloud has three plans: Google, Pro, and Complete, built to help IT teams manage Google Workspace™ and other SaaS apps more easily and securely.

I. Productiv

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Productiv is a SaaS management platform focused on user engagement analytics. Productiv tracks license utilization based on employee engagement with SaaS tools, helping identify licenses that are paid for but unused. It supports strategic renewal and reallocation decisions driven by adoption data to optimize costs.

Key Features

• Productiv provides SaaS spend and usage analytics to help optimize software portfolios.
• The platform identifies unused or underused licenses. It supports vendor management and renewal tracking.

Pros

• Productiv delivers detailed user adoption insights. It provides actionable recommendations to reduce SaaS spend.
• The interface is modern and user-friendly. The platform supports integration with various IT and finance systems.

Cons

• Productiv may lack some advanced contract management features. Pricing can be high for mid-market companies.
• Initial data integration can be complex. Some users desire more automation capabilities.

Pricing & Plans

• Productiv’s pricing isn’t available on the website. Prospective customers must schedule a demo and speak with the sales team to receive a personalized quote.

J. Sastrify

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Sastrify is a SaaS procurement and vendor management platform that includes capabilities of robust SaaS license tracking tools. Sastrify centralizes subscription and license data, linking it to vendor contracts for comprehensive tracking. It alerts teams to license discrepancies and unused seats, simplifying renewals and helping optimize license spend through clear usage reporting.

Key Features

• Sastrify is a SaaS procurement and management platform with license tracking and spend optimization. It automates vendor negotiation and renewal processes.
• The platform provides centralized visibility into contracts and usage. It also offers cost benchmarking against market rates.

Pros

• Sastrify simplifies SaaS procurement and vendor management. It provides strong cost-saving insights.
• The platform is easy to use and deploy. It supports collaboration across finance, procurement, and IT teams.

Cons

• Sastrify’s license tracking features are less advanced than some competitors. The platform is newer and may have limited integrations.
• Customer support is growing, but can be inconsistent. Some users want more robust reporting options.

Pricing & Plans

• Sastrify offers tiered subscription plans with options for enterprises. Pricing details are available upon request.

Iffy Walla, Founder and CEO of Edge, shares how CloudEagle.ai helped them gain a clear, top-down view of their software portfolio helped the team track license usage, monitor application activity, and uncover valuable spend insights.

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3. Conclusion

Managing SaaS licenses well is very important to optimize resources, stay compliant, and get the most from your IT investments. Without the right license management tool, you may end up paying for licenses you don’t use, miss renewal dates, and face compliance problems.

However, with SaaS license tracking tools, you get a clear view of all your software licenses in one place. If you’re looking for a reliable SaaS license tracking tool, CloudEagle.ai stands out. It gives real-time usage details and shows who owns each license, making it simple to manage licenses and save resources.

Schedule a demo with CloudEagle.ai and discover how you can track and manage your licenses better.

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