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HIPAA Compliance Checklist for 2025
Did you know that a company uses 300 SaaS applications on average in 2025? Furthermore, CloudEagle’s SaaS spend report identified that SaaS spend is the third-biggest spend in an organization, next to employee and office lease spend.
These metrics prove the extent of SaaS adoption. You use SaaS applications as they are easier to purchase and are more scalable and flexible than legacy software. But most organizations miss out on a crucial factor: SaaS management.
However, we know you’re aware of the risks of unmanaged SaaS and are looking for the best SaaS management platform to manage your SaaS apps and optimize your spend effectively.
With plenty of available options, finding the right tool can be challenging. This article features 40 of the best SaaS management platforms to help you choose the software that best fits your needs.
What is SaaS management?
SaaS management is the process of overseeing and optimizing all the SaaS (Software as a Service) applications used within an organization. This ensures your company’s SaaS stack is secure, cost-efficient, and compliant with organizational policies and external regulations.
- Tracks all SaaS apps in use across departments to prevent software sprawl and shadow IT.
- Monitors spending, identifies unused or duplicate subscriptions, and helps control SaaS costs.
- Ensures SaaS applications meet security, privacy, and compliance standards.
- Manages software lifecycles, including onboarding, renewals, and deprovisioning of apps.
- Brings together IT, security, finance, procurement, and departmental leaders for collaborative decision-making.
- Uses SaaS management platforms (SMPs) to automate app discovery, cost tracking, usage insights, approval workflows, and policy enforcement.
- Helps organizations maximize the value of their SaaS investments while minimizing risks and unnecessary expenses.
Common challenges SaaS management helps solve
Shadow IT Visibility and Control
- Automatically discovers unauthorized SaaS applications across SSO systems, financial platforms, and browser activity
- Provides real-time visibility into the complete software portfolio, eliminating blind spots
- Prevents duplicate purchases and compliance violations before they escalate into security risks
Security and Compliance Enhancement
- Implements automated access governance through continuous monitoring instead of manual audits
- Identifies and flags risky access patterns while maintaining comprehensive audit trails
- Automatically revokes employee access across all applications during offboarding
Cost Optimization
- Reduces SaaS spending by 10-30% through intelligent license optimization
- Identifies and eliminates redundant applications across the organization
- Manages renewals proactively to prevent costly auto-renewals of unused subscriptions
Operational Efficiency
- Automates time-consuming workflows including procurement approvals, employee onboarding and offboarding, and access reviews
- Frees IT and procurement teams from repetitive administrative tasks
- Enables teams to redirect focus toward strategic initiatives that drive business value
What is a SaaS Management Platform?
A SaaS management platform is a cloud-based tool that helps organizations monitor and control all their software-as-a-service (SaaS) applications from a single dashboard. These platforms allow businesses to track usage, manage subscriptions, optimize SaaS spending, and improve security.
Instead of relying on spreadsheets or outdated tools to keep an inventory of your software, SaaS management platforms provide automated and real-time insights into your entire SaaS stack.
Without effective SaaS management, companies risk losing track of subscriptions, overspending, experiencing SaaS sprawl, facing security threats from shadow IT, and missing renewal deadlines. This can lead to increased costs and reduced return on investment.
So, without further ado, let’s get started.
Step-by-step guide to choosing SaaS management software
- Define your objectives: Clarify whether you need visibility, automated governance, cost savings, or all three to guide your evaluation.
- Inventory integration requirements: List the systems you must connect—SSO, HRIS, finance tools, ticketing platforms—since integration depth determines data accuracy.
- Build a weighted scorecard: Define must-have vs. nice-to-have features (discovery accuracy, workflow automation, license management) and weight them by importance.
- Request live data demos: Shortlist vendors and ask them to demo using a sample of your actual app inventory and usage data, not generic examples.
- Run a proof of concept: Validate integration quality and automation capabilities with a 30-day trial or pilot before committing.
- Evaluate pricing and services: Compare subscription models, benchmarking data access, security certifications, and included support tiers.
- Align cross-functional stakeholders: Bring IT, security, procurement, and finance together to review findings and finalize the decision.
Best SaaS management platforms (Our Picks): Quick comparison table
Selecting the right SaaS management platform requires evaluating capabilities across discovery, governance, optimization, and renewal orchestration. Below is a quick-reference comparison of leading platforms based on core functional depth, integration ecosystem, and ideal deployment scale.
Top 33 SaaS Management platforms for 2025
1. CloudEagle.ai - AI-powered SaaS Management and Governance
CloudEagle.ai is a recognized leader in SaaS management and governance, leveraging AI-powered capabilities to help enterprises optimize, govern, and renew all their SaaS and cloud applications from a single platform.
With over 500 direct integrations, CloudEagle.ai offers complete visibility into applications, licenses, spend, and vendors, while utilizing no-code Slack workflows to automate critical processes such as employee onboarding, offboarding, and access reviews.
CloudEagle.ai drives 10-30% savings on software spend by providing AI-driven insights into usage, license rationalization, and intelligent recommendations.
The platform also automates access governance, renewal automation, and cost optimization, eliminating redundant applications. All of this is managed through a centralized dashboard, serving as the single source of truth for your SaaS operations.
CloudEagle.ai has also been recognized in Gartner’s 2025 Magic Quadrant for SaaS Management Platforms, further validating its position as a trusted leader in the industry
Key Features of CloudEagle.ai
1. App Discovery & Shadow IT Alerts
CloudEagle’s App Discovery feature provides full visibility into all SaaS applications within your organization. It scans for unauthorized or duplicate applications, enabling you to optimize your software portfolio and maintain a secure, compliant environment.
How it Helps:
- Identifies underused and unauthorized apps.
- Proactively alerts you about shadow IT to ensure security compliance.
- Provides complete visibility into your entire software stack.
2. License Management & Reclamation
Managing software licenses can be overwhelming, especially when you’re dealing with multiple vendors and apps. CloudEagle automates the process by tracking license usage and reclaiming unused licenses.
How it Helps:
- Pinpoints underutilized licenses and reallocates them for better efficiency.
- Automates license harvesting to reduce waste.
- Helps businesses avoid paying for unused or duplicate subscriptions.
3. Contract Management & Renewal Monitoring
CloudEagle centralizes all your vendor contracts, extracting critical data like renewal dates and terms. Timely alerts keep you informed, ensuring you never miss a renewal deadline and can act in advance to renegotiate or cancel subscriptions.
How it Helps:
- Tracks contracts and renewal dates in one place.
- Sends alerts in advance, giving you enough time to renegotiate or cancel subscriptions.
- Streamlines contract management by automating metadata extraction.
4. Spend Optimization & Price Benchmarking
The platform can integrate with your financial systems and provide complete visibility on spending across all departments and cost centers. It also provides real-time price benchmarking to ensure you’re paying a fair price for your subscriptions. Analyzing usage data and industry benchmarks, it helps optimize SaaS spending.
How it Helps:
- Identifies areas of waste and redundant subscriptions.
- Offers insights on pricing to help you negotiate better deals with vendors.
- Supports smarter purchasing decisions to keep costs in check.
5. Automated Procurement Workflows
CloudEagle automates the procurement process, allowing your team to focus on critical tasks rather than chasing approvals. With Slack integration, your team can raise purchase requests on Slack, deny or approve within the communication platform.
How it Helps:
- Automates approval workflows for faster procurement cycles.
- Provides real-time visibility into the status of purchase requests.
- Integrates with Slack to ensure efficient team collaboration.
6. Vendor Management & Research
Managing vendor relationships and conducting thorough vendor research is made easy with CloudEagle. The platform provides in-depth vendor insights, reviews, and price comparisons to help you make informed decisions.
How it Helps:
- Conducts detailed vendor research within the platform.
- Offers AI-powered vendor recommendations based on your specific needs.
- Helps you negotiate better terms by leveraging insights from peer reviews and pricing data.
7. Renewal Management & Alerts
CloudEagle ensures you never miss a renewal by sending automatic reminders 30, 60, or 90 days before the due date. With automated renewal workflows, it handles the process, allowing you to focus on strategy.
How it Helps:
- Sends timely renewal alerts to avoid unwanted renewals.
- Provides a central dashboard to track all upcoming renewals.
- Allows teams to handle renewals directly within Slack, increasing collaboration and decision-making speed.
Check out how Pratibha Mehta and her team at Falkonry streamlined SaaS renewals using CloudEagle:
8. Access Governance & Automated Reviews
CloudEagle.ai provides automated access reviews and least privilege enforcement, ensuring that only the right users have access to your critical applications. This proactive approach helps prevent privilege abuse and minimizes security risks.
How it Helps:
- Automates user access reviews to ensure compliance with least privilege policies.
- Reduces manual intervention, improving efficiency and security.
- Provides audit-ready reports for compliance and security teams.
9. AI-Powered Usage Insights
CloudEagle leverages AI to provide deep usage insights across all your SaaS applications. By analyzing usage patterns, it helps you identify underutilized resources, optimize software spend, and avoid unnecessary renewals.
How it Helps:
- Provides AI-driven usage insights to identify underused apps.
- Helps optimize software spend by recommending license rationalization.
- Supports decision-making on whether to renew, cancel, or consolidate subscriptions.
10. Vendor & Application Risk Management
CloudEagle offers risk management features that allow you to assess and monitor the risks associated with each vendor and application. By keeping track of vendor compliance, you can ensure that your SaaS portfolio remains secure and compliant.
How it Helps:
- Tracks vendor compliance and security risks within the platform.
- Flags high-risk applications for review and mitigation.
- Helps ensure your SaaS portfolio remains secure and compliant.
11. Automated Onboarding & Offboarding
CloudEagle.ai automates the process of granting and revoking access for employees, allowing you to efficiently manage their access rights as they join or leave the organization.
This eliminates manual intervention, reduces the risk of errors, and ensures a smooth experience for both new hires and departing employees.
How it Helps:
- As new employees join, CloudEagle automatically assigns them the appropriate access based on their role and responsibilities, ensuring they have the tools they need from day one.
- When an employee leaves, CloudEagle promptly revokes access to all relevant SaaS applications, reducing the risk of unauthorized access or data breaches.
- All onboarding and offboarding actions are automatically logged, providing an audit trail for compliance purposes and transparency during security reviews.
12. Just-in-Time (JIT) Access
CloudEagle’s Just-in-Time (JIT) Access ensures that employees or contractors are granted access to critical systems only when necessary and for a limited time.
JIT access minimizes security risks by ensuring employees are only given permissions when they need them and that access is automatically revoked when the task is complete.
How it Helps:
- Grants access only for specific tasks, automatically revoking it once completed.
- Ensures least privilege by limiting access duration, reducing risks of unauthorized access.
- Tracks and documents all JIT access for auditability and compliance with security standards.
Pricing
CloudEagle's pricing varies based on your pain points, company size and employee size. Please contact sales to know pricing.
2. Vendr
Vendr is a SaaS management software focusing on app management and SaaS procurement. Thanks to its powerful recommendation tools, you can find the right app for your business, raise requests, and purchase the application within minutes.
It is one of the most sophisticated platforms, serving multiple teams from IT, finance, procurement, department heads, security, and sales.
This cloud software simplifies purchasing using accurate insights from thousands of software transactions to help businesses make decisions quickly. Vendr’s expert team will empower you with accurate insights, so you can nail your negotiation process and purchase the right SaaS application.
You can build a streamlined buying process using workflow automation with the help of their in-house procurement experts. Vendr provides a complete view of your SaaS stack, app purchases, renewals, and shadow spending. Get accurate updates on SaaS pricing, deals, and new apps worldwide before your competitors do.
The starter plan is priced at $36,000 per year.
3. Productiv
Powered by SaaS Intelligence™, Productiv is more than just a SaaS management platform. You can get detailed insights and data on your SaaS portfolio, not just the app login activity that most platforms provide.
Productiv will help you gain the most value from your SaaS stack with the help of SaaS Intelligence™. It’ll help you leverage data and combine IT, procurement, finance, and business leaders to manage your SaaS stack, streamline your operations, and optimize SaaS costs across applications.
With Productiv, you can save up to 35% on your expenses using spend optimization insights. View all your app usage and spend data in one place—you can also get specific spend data based on the app, vendor, and employee.
Automation workflows are available for the license management process, and you can get instant renewal alerts, so you can always have the upper hand during negotiations. Save time by automating repetitive and mundane provisioning and payment tasks using Productiv.
Schedule a demo to learn more about pricing.
4. Sastrify
Sastrify is known for its dynamic automation workflows, providing a centralized view of your entire software stack.
Sastrify is suitable for procurement teams, CEOs, CTOs, and procurement leaders looking to streamline their procurement and minimize their SaaS costs—Sastrify believes they can reduce 35% of SaaS spend for organizations.
It will keep your team operating without bottlenecks with the help of automated workflows for procurement, renewal reminders, and more.
It has cultivated years of relationships with software vendors to get the best deals, and accurate pricing plans and save on your SaaS spend. You can use your procurement team, or Sastrify will assign dedicated procurement specialists to assist you in obtaining the best deals on SaaS apps before your competitors.
The starter plan is priced at $2,990 per month and $35,880 per year.
5. Zylo
If you're looking for a SaaS management platform tomanage your SaaS sprawl, Zylo is a fantastic option. Zylo leverages massive data and combines the latest technology with accurate price benchmarking and knowledge to ensure your SaaS investments don't go in vain.
The platform leverages extensive data gathered from overseeing more than $21 billion in SaaS spending, empowering you to efficiently benchmark your SaaS portfolio, technology stack, and pricing models against those of your competitors. This robust data-driven approach provides actionable insights to help optimize costs, streamline operations, and highlight areas of potential improvement or savings across your organization.
Zylo leverages intelligent automation and advanced analytics, drawing on extensive usage and spend data. This empowers businesses of all sizes to achieve stronger growth through improved software visibility, smarter decision-making, and effective SaaS governance—making Zylo a valuable tool for maximizing SaaS investments.
Request a customized quote.
6. Spendflo
Spendflo is a rapidly growing SaaS management platform that optimizes your SaaS portfolio and automates the tedious procurement process. If your business lacks a procurement team, then you seek the help of Spendflow’s expert buyers to negotiate on your behalf and procure suitable SaaS applications.
You can cancel your auto-renewals as Spendflo will manage your vendors and their respective renewal processes, so you’ll only pay for what your team uses. Get complete visibility into your procurement process, from raising requests to vendor negotiations.
Integrate Spendflo with your Slack and streamline your procurement process by fast-tracking requests and approvals. Save your time using automation workflows and focus on risk compliance tasks and security concerns, which are more essential than approving requests.
Pricing
Customizable pricing plans based on your spend.
7. Procurify
If you’re looking for dedicated SaaS procurement software, Procurify is the right one. Its robust spend management solution provides visibility over your SaaS spend and helps the procurement and finance teams optimize it.
No more chasing approvals and operating the procurement process in the dark. Centralize the approvals, automate the procurement processes, and enhance your accounting systems by integrating with financial bookkeeping platforms.
You can run dynamic audits to see how your organization's money flows and get real-time insights into your budgets, spending, and vendors without breaking a sweat.
It is one of the most straightforward spend optimization tools if your needs are limited to financial management and procurement.
Pricing
Contact the sales team for pricing details.
8. Torii
Torii can be considered the lite version of CloudEagle and Vendr, with key SaaS management features like app discovery, procurement, onboarding, and offboarding. Using Torii, you can quickly onboard your users to SaaS apps while reducing operational risks.
Every time a new employee joins your team, you don’t have to manually assign the user to their respective applications for work collaboration. Torii will automate your onboarding and offboarding processes, assign SaaS apps based on their team, and remove access in just a click when the employee quits.
Manage all your SaaS contracts and vendors in one place, and receive renewal notifications whenever a contract renewal closes. Scale the license management process with ease using Torii’s license recommendation engine.
Contact the team for pricing plans.
9. NachoNacho
NachoNacho is a robust SaaS management tool that lets you manage SaaS subscriptions from one place and save money with dynamic application cost optimization insights.
It is one of the few platforms on this list with straightforward features that can perfectly fit small to medium-sized businesses with 500–1000 employees. It is also a SaaS marketplace where companies can buy SaaS applications based on their requirements.
Pricing
A free trial for one month is available. Pricing starts at $5 per month.
10. BetterCloud
Boost your employee productivity, centralize your data, and increase operational efficiency using BetterCloud, the market leader in SaaS operations management. Monitor and eliminate security threats throughout your SaaS ecosystem and reduce data exposure caused by automated security policies.
BetterCloud was named G2’s best software for 2022. The best aspect of BetterCloud is its security and compliance features, which other platforms lack. Safeguard your systems against unwanted exposure and set up user roles and permissions effectively using BetterCloud.
Other key SaaS management features include app discovery, onboarding, offboarding, automated workflow, file security, etc. It is most suitable for IT and security teams within the organization.
For pricing, please contact the team.
11. Cledara
Cledara is a popular SaaS subscription management platform for securely managing SaaS subscriptions. Are you using spreadsheets to track your invoice? Switch to Cledara now and automate your invoice collections and renewal payments.
It is probably one of the few SMPs that offers a purchase card, the Cledara Card. For every software subscription, you can earn points when you purchase it using the card and redeem the points for cash.
This cloud software best suits finance and IT teams; you can automate software purchases, manage management, and streamline your accounting using Cledara.
Pricing
Starts at $104 per month. Pay annually and save 16%.
12. Zluri
Zluri is a comprehensive SaaS operations management platform designed to help organizations reduce SaaS waste and gain full visibility into their entire SaaS ecosystem. With Zluri, businesses can discover and manage 100% of their SaaS stack, including both known and shadow IT applications, from a single unified dashboard.
The platform streamlines and automates essential processes such as procurement, onboarding, and offboarding of software tools, ensuring efficient access management for employees.
Additionally, Zluri strengthens security and compliance by identifying and eliminating duplicate, unused, or vulnerable SaaS applications, thereby minimizing compliance risks and improving IT governance.
Zluri is particularly valuable for IT, finance, and procurement teams, enabling them to optimize SaaS app usage, enforce policies, and minimize unnecessary SaaS costs. Its robust reporting and analytics features provide actionable insights, making it especially suitable for medium to large enterprises with over 500 employees that manage a broad portfolio of SaaS applications.
Contact the sales team for pricing details.
13. Coreview
If Microsoft 365 powers your business ecosystem, CoreView is the SMP you need to manage, monitor, and run security audits on your stack.
Automate repetitive administrative tasks and license lifecycles, get complete control over your license costs, and manage your Microsoft Teams at scale using CoreView. It has automated monitoring and response capabilities to keep your system secure and can send instant alerts in the case of unusual errors.
Pricing
Standard pricing starts at $20,000 per year.
14. Ampliphae
Ampliphae is a SaaS security management solution that can discover shadow IT within your teams and eliminate the security risks from hidden SaaS usage.
Its SaaSGuard functionality helps keep your data secure by monitoring your organization's internal and external connections. It will notify you of any insecure connections, allowing you to eliminate them quickly and keep your ecosystem secure.
Suppose your ultimate goal is to get visibility over your SaaS applications and their connections and ensure data security and privacy compliance. In that case, Ampliphae is the right solution for your team.
Pricing
Contact the team to learn about the pricing plans.
15. Basaas
Basaas centralizes your stack and brings all the applications you use into one place, allowing you to switch between them effortlessly. It can help you unify your team and tasks by connecting with the Microsoft To-Do Planner or Planner with Asana.
Create a digital hub for all your SaaS applications and increase your remote workforce’s productivity by helping them collaborate effortlessly. It is more suitable for managing and sharing SaaS apps within your team; it is more like a workforce management tool.
You can easily switch between accounts and SaaS applications, collaborate with your colleagues in a snap, and make data-driven decisions that contribute incrementally to your business growth.
Pricing
It has a free trial available. The smart pricing plans start at $6.50 per month.
16. Cyclr
API integrations are necessary for a SaaS management platform to integrate and manage your SaaS tools effectively, and Cyclr can help you with them. Though SMPs come with custom integrations, your business can benefit from Cyclr’s native API integrations.
Remove friction between your applications, enable a seamless flow of data with 400+ connectors, and enhance your ecosystem with the scalable connectivity framework of Cyclr.
Pricing
A free trial is available. The pricing starts at $999 per month.
17. Setyl
Setyl is a robust SaaS management software that can effectively manage your IT assets, SaaS subscriptions, and licenses from one place. Assign dedicated admins to the vendor contracts in just a click and make license management a cakewalk with Setyl.
Track your SaaS spending in real time and create accurate reports to make budget projections and certain purchase decisions for your software assets. Get a 360-degree view of your SaaS stack and improve asset management and due diligence using Setyl.
It is an easy-to-use software asset management tool suitable for small and medium-sized businesses with 100 to 1000 employees. Easily integrate with your existing stack and start tracking the KPIs from the get-go.
Pricing
Starts at $249 per month.
18. Binadox
Binadox, like Setyl, is a SaaS operations management software that assists businesses in reducing waste in their cloud services by effectively tracking cloud usage data and spend. Binadox offers AI-based cost optimization recommendations to optimize your cloud costs.
This is one of the few SaaS management tools that offers robust data visualization insights and integrative reports by combining present and historical data that’ll assist in making better managerial decisions.
Binadox lets you track your software assets, licenses, terms, and services from your SaaS vendors in a single window.
Pricing
The starter plan is priced at $99 per month.
19. TropicApp
Do you want to streamline your procurement process as Fortune 500 companies do? Using TropicApp, you can simplify your purchasing process and get the best deals from apps. This TropicApp is the right SaaS procurement solution for your business's needs.
This SaaS management tool suits IT, procurement, and finance teams to achieve effective SaaS app management, a seamless procurement process, and spend optimization.
You can easily discover SaaS apps, automate the approvals, and manage all your SaaS contracts from one place using this tool, and the best part is their end-to-end procurement process feature. You can relax while TropicApp experts will do the work for you.
Customizable pricing based on your annual spend.
20. Applogie
Applogie is expense management software that can help you get the most out of your SaaS investments. Get detailed insights into your SaaS subscriptions, control expenses, and save money and time using Applogie.
It has an extensive database that'll reveal all your subscriptions, provide optimization insights, and guide you to where you can save money. You can empower your negotiation team with these insights and confidently negotiate with the vendors, acquire the right pricing plans, and control your wastage.
Get expert support based on your subscription management requirements and streamline your business operations.
Pricing
Starts at $100 per user per month.
21. Apptio SaaS insights
Apptio helps simplify your SaaS portfolio management by effectively managing SaaS apps and tracking your tech portfolio. Your team can make data-driven investment decisions using Apptio and save on your SaaS spend without impacting your business process.
ApptioOneMX, CloudabilityMX, and TargetProcess are some of the SaaS management solutions offered by Apptio for effective SaaS app management and spend optimization purposes. You can easily identify and eliminate SaaS sprawl due to duplicate, underused, and hidden applications and reduce their risks.
Get detailed spend data based on users, departments, and licenses; this data can be leveraged during negotiation. Apptio lets you maximize precise planning, budgeting, and projection systems while comparing against competitors to achieve continual optimization.
Pricing
For pricing, please contact the team.
22. Sailpoint
SailPoint is unlike any other SaaS management tool in this list; it is an identity security platform that secures the ecosystem of modern businesses. An ecosystem filled with complex SaaS applications will have sensitive data; securing this data is crucial, and that's where SailPoint comes in.
Manage and control user access to essential applications in one place. Security teams usually keep track of these in spreadsheets or legacy applications, but SailPoint is a cloud-based AI platform that streamlines these processes with its robust features.
Automated risk analysis and governance: SailPoint will automatically analyze users and their stack for vulnerabilities before granting access to critical applications. Keep your workplace secure and increase your productivity with SailPoint.
Pricing
For pricing, please contact the team.
23. Improvado
Improvado automates marketing analytics and is considered one of the best data extraction tools on the market. This tool can easily extract data from marketing tools with zero manual assistance.
Marketing is essential for increasing brand awareness, and tools like Improvado will make your marketer's life easier. Integrate your marketing tools with Improvado and gather all the insights within seconds. Let your marketers focus on analyzing the insights and deriving solutions rather than scraping the data.
Improvado is one of the best data management tools you can get your hands on, and that's why it made this list.
Pricing
Contact the team and request pricing relevant to your needs.
24. Beamy
Beamy is a SaaS management tool that focuses on centralizing SaaS applications. Most businesses have decentralized IT applications without control or management; this is one of the significant reasons shadow IT has gone beyond control in many organizations, and Beamy can help you streamline it.
Using robust automated workflows, Beamy assists in developing responsibility and governance among all important stakeholders (BUs, CISOs, DPOs, CIOs, and so on). It centralizes your SaaS portfolio in a single place to manage app usage, contract and license optimization, and risk mitigation.
Minimize compliance risks through centralization, govern your SaaS portfolio by assigning responsibilities, and achieve seamless collaboration through Beamy.
Pricing
For pricing, please contact the team.
25. Augmentt
Augmentt lets you enhance SaaS app management by automating provisioning, simplifying user management, and increasing security compliance. It is a SaaS security management software that protects Office365 by alerting users to illegal sign-in attempts and compliance violations in real time.
It is more suitable for MSPs and IT teams to get the work done without exposing the system to security risks that come with multiple access points. Data is the essential fuel for cloud-based organizations, and Augmentt will help secure your data by storing it in secure inventory with limited access.
If you're looking for a robust access management system, Augmentt is the best choice to grant and revoke access at scale and keep your internal systems secure from threats.
Pricing
Contact Augmentt’s sales expert to know the pricing.
26. LeanIX
LeanIX is a fully automated SaaS management solution built to help companies get complete visibility over their SaaS portfolios by integrating with enterprise systems. The most underrated feature of LeanIX is the Import API, which lets you extract SaaS data from any source into LeanIX.
Using LeanIX, centralize your SaaS contracts with drill-down functionality and get detailed SaaS spend data to plan your budgets effectively. Track the applications in your SaaS portfolio and ensure they comply with GDPR, SOC 2, and more to keep your system secure.
Mitigate security risks, prevent unauthorized access to your applications, and take your SaaS management process to the next level using LeanIX.
Pricing
Contact the team to know the pricing.
27. Flexera One
Flexera One is a cloud software built to mitigate, optimize, and reduce SaaS spend for businesses through detailed optimization insights. Enhance your negotiation process by getting a bird's-eye view of your SaaS applications and usage data.
Centralize all your SaaS subscriptions and manage SaaS renewals effectively. Never miss a renewal; Flexera One will alert you as renewals close so that you can pay them on time.
Optimize cloud spending and get accurate estimates for your software spend by eliminating underused and duplicate SaaS apps in your ecosystem. Get complete control over your IT assets in one place using Flexera One.
Pricing
Contact the team to know the pricing.
28. Snow
Snow uses cutting-edge technology and intelligence to help businesses increase their value. Adapt your business to the ever-changing market by leveraging Snow's technological intelligence. Stop squandering your SaaS investment by optimizing SaaS spend with a powerful SaaS management solution.
It combines software asset management, cloud management, and a SaaS app management platform. Snow allows you to seamlessly integrate with your enterprise systems to accomplish application cost optimization and risk mitigation.
Pricing
Contact the team to know the pricing.
29. Scalue
Scalue is a procurement analytics and one of the best SaaS management tools that provides specific vendors and needed data to help your procurement team easily make purchase choices. Get control of maverick buying and the risks associated with it.
Scalue will reveal your overall spending. Using Scalue, you can quickly optimize negotiations and achieve cost efficiency by extracting all organized, classified, and aggregated procurement data within seconds.
Analyze direct and indirect spend on contracts, invoices, payments, and material costs and optimize them to increase ROI using Scalue.
Pricing
Contact the team for estimates.
30. Frontegg
Frontegg is a user management tool designed to meet complex business requirements through various funnels and GTM strategies. Accelerate your business faster and scale to greater heights without worrying about your security. Frontegg will ensure all the necessary compliance and secure your ecosystem from threats and vulnerabilities.
Frontegg consistently ensures the safety of its information security management system, so you can relax; your data will be safe with Frontegg. Track your users' activities from a single dashboard and make data-driven decisions without relying on other apps.
Pricing
A free plan is available. Pricing plans start at $99 per month.
31. AssetSonar
AssetSonar is a powerful IT asset management software that lets you track and manage your entire IT inventory from one place. Easily onboard and offboard your employees, assign the right IT assets to them automatically, and revoke access within seconds during offboarding.
AssetSonar has built-in Zendesk and Jira integrations to manage IT assets, service requests, and tickets. Set automated alerts and proactively manage license renewals. Easily detail unused and underused licenses and optimize them.
A configuration management database is available to help you get a consolidated view of your IT dependencies and mitigate problems using AssetSonar. Get complete visibility into your assets using endpoint integrations like Microsoft Intune, JCCM, Jamf, and Google Endpoint Manager.
Pricing
A free trial is available. Pricing starts at $69.99 per month for 100 users and 1 admin.
32. Intello
Intello is one of the best SaaS management tools with straightforward pricing plans. It offers browser extensions that give businesses a bird's-eye view of their SaaS portfolio. Integrating Intello with your existing cloud software allows you to find SaaS apps, manage them, and improve vendors.
Pricing
The starter plan is priced at $500 per month.
33. Lumos
Unlike any other comprehensive SaaS management platforms that promise to save SaaS spend, Lumos focuses on increasing productivity, security compliance, and cost optimization. App visibility, automated onboarding, approvals, managing licenses, preventing shadow IT, and eliminating unused licenses are some of the features of Lumos.
Pricing
To learn more about the pricing, please contact the team.
SaaS management platforms vs. Spreadsheet-based Manual Tracking
By shifting from manual tracking to a dedicated SaaS management platform, organizations can move from reactive to proactive governance, gaining a single source of truth for SaaS usage, spend, compliance, and optimization.
How do I select SaaS management software?
There are hundreds of SaaS applications on the market, each with its own set of features, costs, and uses. Here are some of the factors that you must look for to select the right SaaS management software:
- Application discovery
- Cost optimization insights
- Application rationalization
- Procurement workflows
- Renewal automation
- License management
- Onboarding and offboarding
- Vendor management.
Use these functionalities as your SaaS management checklist to select the best platform.
Use cases for SaaS management platforms
A SaaS management platform centralizes visibility and control across your stack. The best SaaS management software and modern SaaS operations management software deliver measurable outcomes for IT, finance, and procurement across these core use cases.
SaaS management platforms Reviews and Ratings
Validate any SaaS management platform by triangulating reviews across reputable sources. Start with G2 category pages and Gartner Peer Insights for SMPs to gauge market sentiment, then compare with TrustRadius and Capterra for additional context.
Prioritize ratings with high review volume and recent submissions; filter by company size, industry, and region to ensure the feedback reflects your segment.
Read qualitative comments to spot themes on data quality, integrations, and support responsiveness—star ratings alone aren’t enough.
- Key criteria to compare: ease of implementation and time-to-value
- Data accuracy and depth of insights (usage, spend, license mapping)
- Breadth/quality of integrations (SSO, HRIS, finance, ticketing)
- Measured ROI (license reclamation, renewal savings, process automation)
Before shortlisting the best SaaS management software, align reviews with internal requirements: your stack (SSO/HRIS/ERP), procurement and renewal workflows, security/compliance needs, data residency, and admin effort.
Create a scorecard that weights these factors and cross-checks claims from review sites with a live demo, reference calls, and a proof of concept.
This approach helps differentiate robust saas operations management software from generic saas platforms and ensures the chosen saas management software fits your use case and scale.
Wrapping up
Reducing SaaS expenses and getting complete control over your SaaS contracts and licenses is necessary to scale your business. You need to use the best SaaS management tool capable of automating repetitive tasks and doing the heavy lifting for you.
Amidst the ocean of SMPs, we wanted to show the best SaaS management platforms that'll bring the transformation your business needs. CloudEagle, Vendor, Zluri, CloudFX, and Zylo are some SaaS app management leaders you can benefit from.
However, before you select the right SMP, you must understand how to select the right one. here is what you need to know before making a decision.
So, what's it going to be?
Did we miss any comprehensive SaaS management platforms that deserved to be on the list? Let us know.
Frequently asked questions
1. Why do you need a SaaS management platform?
On average, a business uses more than 100 applications to run its business operations. SMPs will give visibility over those applications by tracking app usage data and spend. These data will help the business optimize its SaaS stack, negotiate better and increase its ROI.
2. How many SaaS apps can I use for my business?
There is no limit on the SaaS apps you should be using. Depending on the size of your business, your customer base, your budget, and the needs of your team, you can use as much as the SaaS app you want. But be mindful to keep your SaaS portfolio under control using SaaS management solutions.
3. How can a SaaS management platform help reduce software expenses?
SaaS management platforms provide detailed insights into license utilization, duplicate subscriptions, and underused tools. By identifying these inefficiencies, businesses can eliminate unnecessary costs, negotiate better contracts, and ensure that spending aligns with actual usage, leading to significant cost savings.
4. What security benefits do SaaS management platforms offer?
SaaS management platforms enhance security by giving IT visibility into all connected SaaS applications, monitoring user access, and flagging shadow IT. This centralization reduces risks like data breaches, ensures compliance with company policies, and helps maintain control over sensitive business data.
5. Can SaaS management platforms automate user onboarding and offboarding?
Yes, leading SaaS management platforms streamline user lifecycle management by automating the provisioning and deprovisioning of app access. This reduces manual workload for IT, ensures employees have the right tools from day one, and quickly removes access when users leave, enhancing both productivity and security.
6. How do SaaS management platforms support compliance and auditing?
Many SaaS management solutions include compliance monitoring features that track app usage, data access, and permissions. They generate audit trails and reports, making it easier for businesses to demonstrate regulatory compliance (e.g., GDPR, SOC 2) during audits or security reviews.
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