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License Management

Centralize Your Licenses: One Dashboard, Total Control.

Gain real-time visibility into purchased, provisioned, and used licenses on a single dashboard. Ensure optimal utilization and management with AI-driven contract metadata extraction for tracking purchased licenses at vendor and app levels.

Our 500+ direct integrations monitor logins and feature level usage so you can optimize the right level of licenses that need to be allocated to every user.

Get our comprehensive guide on ‘SaaS Management best practices to follow in 2025’.

Streamline License Management & Ensure Optimal Utilization

No more losing dollars on unused licenses. Direct integrations will provide accurate usage insights, ensuring your investments are fully utilized.
5x
Faster employee
onboarding
80%
Reduction in time for
user access reviews
30k
Workflows
automated
$15Bn
Analyzed in
contract spend
$2Bn
Saved in
SaaS spend

40k

Hours saved

500+

Integrations

8000

workflows

IT leaders trust us with their SaaS security
and savings goals

CloudEagle.ai gave us a clear view of all purchased, provisioned, and utilized licenses across our organization. This visibility allowed us to manage licenses more effectively, ensuring optimal usage and adherence to compliance requirements without wasting money on unnecessary licenses. The dashboards and insights were easy to understand, unlike our existing SAM tool.
Devin Murphy
Cliff Cree
Chief Information Officer

Goodbye to surface-level insights

Stop scratching the surface and dive deeper into feature-level usage on each license with direct integrations and excel uploads. Effectively manage license type, assigned/active users, login frequency/activity, and dollars spent on each license from one dashboard.
Zoom’s license with feature-level usage data
CloudEagle dashboard displaying application budget, renewal data, and spend insights.

No more spreadsheets

We don’t leave you hanging if direct integration isn’t available. You can easily upload your license file, and our AI automatically extracts contract metadata, organizing all purchased and provisioned licenses, along with spending data, in one location. You don’t have to manage additional Excel sheets for apps.

Utilization tracking & management made simple

Ensure optimal utilization with feature-level usage insights, increasing your ROI. Receive alerts based on app usage patterns to determine whether to upgrade or downgrade licenses. Invite app admins to audit licenses and deprovision users from the app, streamlining license management.
Purchased and provisioned license with usage data

Frequently Asked Questions

1. What is license management in SaaS?

License management is the process of tracking, assigning, and optimizing SaaS licenses so employees have the right access without unnecessary spending.

2. How does license management help reduce SaaS costs?

It identifies unused, underused, or duplicate licenses, allowing businesses to remove waste and right-size subscriptions.

3. How can I track unused or underutilized licenses effectively?

Use automated tools like CloudEagle that monitor login activity and usage patterns to highlight inactive users and reclaimable seats.

4. Why is it important to manage licenses across departments?

Teams often purchase tools independently, causing duplication and overspending. Centralized license management keeps spending controlled and consistent.

5. How can CloudEagle optimize license usage?

CloudEagle analyzes real usage data, detects inactive or misassigned licenses, recommends downgrades, and reclaims unused seats automatically.

6. What are the risks of not managing SaaS licenses effectively?

You risk wasted spend, hidden renewals, security exposure from unused accounts, compliance issues, and poor visibility into actual SaaS usage.

7. How does CloudEagle ensure licenses are accurately assigned and utilized?

It syncs user activity, HR role data, and contract details to automatically assign the right license tier and reclaim unused ones.

8. How do I reconcile SaaS licenses with employee roles?

CloudEagle connects to HRIS platforms like Workday to match licenses with role-based needs and update access automatically when roles change.

9. How does CloudEagle identify duplicate or redundant licenses?

It detects multiple licenses for the same user and highlights overlapping tools or redundant subscriptions across teams.

10. How can automatic license reclamation save money?

By reclaiming licenses from inactive or departed users, CloudEagle helps avoid new purchases and reduces renewal costs.

Mitigate risk and get 100% visibility with CloudEagle