CloudEagle.ai Helped Oyster HR Eliminate Spreadsheets With Centralized Contract Management

CloudEagle helped us get rid of spreadsheets and switch to a centralized platform for contract and renewal management. With CloudEagle's workflows, we stay proactive on renewals, and it helped us save time on contract migrations and metadata extraction.

- Mike de la Victoria, Sr. Manager - IT & Security, Oyster

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20%

Reduction on SaaS spend

1830 hrs/yr

Saved in SaaS management

1180 hrs/yr

Saved in renewals

50%

Time reduction on renewals

$104K+

Lifetime savings realized

1473 hrs/yr

Saved on metadata extraction

Challenge

Oyster HR stored contracts across different folders and spreadsheets, making it difficult to track renewal dates and contract terms.
This decentralized process often led to lost contracts, missed renewals, and wasted time managing manual updates.

Solution

CloudEagle integrated with Oyster HR’s internal systems to automatically organize and centralize all SaaS contracts and invoices.
It extracted key contract details, built renewal calendars, and sent timely alerts, helping the team stay ahead of every renewal.

Result

Oyster HR eliminated spreadsheet tracking and gained complete visibility into all contracts from one platform.
With automated reminders and renewal workflows, the team saved time, reduced errors, and focused more on strategic work.

Challenge

Our team struggled to manage contract renewals and notice periods efficiently. Contracts were scattered across emails, folders, and spreadsheets, making it easy for important details to get lost. The finance team often had to chase employees for missing documents, wasting time and effort, and leading to missed renewals and limited visibility.

We needed a centralized system to store and track all SaaS contracts in one place. This would help us stay organized, meet renewal deadlines, and save time spent on manual follow-ups and document searches.

Solution

CloudEagle.ai gave Oyster HR a central platform to securely store all their SaaS contracts. This stopped the risk of missing renewals or using outdated contract terms.
The platform connected smoothly with Oyster HR’s internal systems, automatically pulling contract data from invoices and organizing it into one easy-to-access dashboard.
CloudEagle’s AI extracted key contract details like contract value and renewal dates from invoices to make management simple.
Automated renewal workflows set up renewal calendars, making sure Oyster HR never missed a contract renewal and reducing risks.

Why CloudEagle.ai?

Oyster HR evaluated several solutions but chose CloudEagle.ai for three key reasons:

Full visibility into all SaaS contracts ensures renewals are never missed and contracts stay current.
Seamless integration automatically imports and organizes contract data in one dashboard.
AI-powered metadata extraction pulls renewal dates and contract values, and sets up reminders so nothing is overlooked.
Automated, audit-ready features eliminate manual tracking and ensure compliance for easy audit preparedness.

Impact

“Savings started from day 1 as we had actionable insights from CloudEagle to optimize our SaaS spend.”

Centralized Contract Management

Oyster HR eliminated the use of spreadsheets and shared folders, centralizing all contract and invoice data with CloudEagle.
The team now has a comprehensive, easily accessible view of all contracts, making audits and renewals more efficient.
This centralized approach saved 2,030 hours in contract management, greatly improving team productivity.

Renewed Contracts on Time

CloudEagle’s automated renewal workflows began 90 days before renewal dates, with regular reminders and escalation to stakeholders.
Oyster HR stayed ahead of renewal deadlines, eliminating last-minute rushes.
The streamlined renewal process saved 1,500 hours annually, allowing teams to focus on more strategic tasks.

Increased Savings and Productivity

CloudEagle automatically extracted contract metadata, such as renewal dates and terms, eliminating manual updates.
This automation saved Oyster HR 473 hours annually, improving efficiency and accuracy.
The time savings led to a total of $1,237,910 in realized savings by optimizing contract management and renewals.