- A leading media company struggled to manage its expanding SaaS portfolio using Flexera, which lacked clear visibility into total app usage and spend.
- This limited visibility made it difficult to optimize software costs, negotiate vendor contracts effectively, and maintain compliance.
CloudEagle.ai Provides Spend and Usage Visibility for Acquisitions
44
Types of custom reports
70%
Time reduction on SaaS management
30 mins
For CloudEagle onboarding
44
Types of custom reports
70%
Time reduction on SaaS management
30 mins
For CloudEagle onboarding
Challenge
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Solution
- The company implemented CloudEagle.ai alongside Flexera to enhance app discovery and license management through automated license harvesting.
- CloudEagle’s AI metadata extraction streamlined contract management, setting up automated renewal reminders and enabling smarter vendor negotiations.
Result
- With CloudEagle.ai, the company gained complete visibility into its SaaS portfolio and reduced manual tracking efforts.
- Automated insights helped reclaim unused licenses, right-size JIRA and Zoom access, and achieve significant cost savings through smarter renewals.
Challenge
Our customer, a leading residential and commercial services provider, frequently acquired other companies but lacked visibility into the combined SaaS landscape. After each acquisition, the IT and finance teams struggled to identify duplicate apps, merge contracts, and track spend by entity or department.
The decentralized SaaS management process made it difficult to see which vendors were paid, what tools were being used, or where licenses were going unused. Without accurate reports on department-level spending or ROI, finding cost-saving opportunities and optimizing budgets became nearly impossible.
Solution
- CloudEagle.ai generated detailed spend reports by entity and cost center, giving complete visibility into organizational spending patterns.
- Integrating with SSO, finance, and HRIS systems, it provided a unified view of app usage, vendor spend, and departmental costs.
- The advanced reporting module enabled custom reports for ROI analysis and smarter, data-driven decisions.
- Historical spend data offered insights into long-term trends, helping identify cost-saving opportunities.
Why CloudEagle.ai?
The customer chose CloudEagle.ai for three key reasons:
- Centralized spend data from multiple systems for easy financial tracking.
- Seamless integrations ensured accurate app usage, payments, and expense tracking with little manual effort.
- Robust reporting tools provided deep insights to improve budgeting and ROI management.
Impact
Usage Optimization
- CloudEagle.ai provided a unified view of the SaaS stack, streamlining license tracking and app discovery.
- It reduced manual tracking efforts by highlighting underused or redundant licenses, saving significant time.
- The increased transparency improved operational efficiency, allowing the team to focus on more strategic tasks.
Financial Intelligence
- AI-driven contract management features helped the organization stay ahead of renewal dates.
- Automated reminders and contract detail extraction facilitated timely, proactive negotiations.
- This led to better vendor terms, pricing adjustments, and significant cost savings by negotiating from a place of knowledge.
Operational Efficiency
- CloudEagle.ai identified unused licenses and helped avoid unnecessary purchases by reallocating them efficiently.
- The organization downgraded excess licenses (e.g., JIRA and Zoom) to align with actual usage needs.
- This resulted in substantial savings, ensuring that software spend was optimized and aligned with the company’s actual needs.
The Transformation
Before CloudEagle
Lack of visibility into spend across entities and cost centers.
Manual and disjointed saas management.
No accurate reports for roi or license optimization.
Difficulty in identifying duplicate apps and unused licenses.
Time-consuming manual reporting.
After CloudEagle
Complete visibility into spending across entities and cost centers.
Automated and streamlined saas management.
Real-time, data-driven reports for roi analysis.
Efficient license optimization and app consolidation.
Faster reporting and increased efficiency.
