Our customer’s IT and financial teams faced difficulties identifying cost optimization opportunities for the acquired entity. They lacked visibility over the entity’s applications, vendors, and total spend.
CloudEagle Provides Spend and Usage Visibility for Acquisitions
44
Types of custom reports
70%
Time reduction on SaaS management
30 mins
For CloudEagle onboarding
Challenge
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Solution
CloudEagle's advanced reporting aligned perfectly with the customer's needs. It provided reports on spending by each entity and cost center, along with app usage and cost optimization opportunities through integrations.
Result
Thanks to custom reporting, our customers could track spend by entity and cost center, improving budget management. They consolidated overlapping ones, reducing costs and increasing savings.
Key Highlights:
- Detailed reports on spend by an entity and cost center for effective budget reports.
- Centralized visibility revealed duplicate apps, which were removed or consolidated.
Challenge
Our customer is a popular Residential and Commercial service provider that often acquires other organizations within the same industry.
Post-acquisition, our customer wanted to identify duplicate apps or where contracts could be merged between the two companies They wanted to report spend by entities so they could accurately report on budgets.
- Due to the decentralized SaaS buying and management processes, the IT team lacked visibility into what vendors were paid and which apps were used for the acquired company.
- Identifying cost-saving opportunities became challenging for the team as they struggled to detect overlapping applications or apps with unused licenses.
Not just the IT team but even our customer’s finance team faced challenges:
- There was no accurate report on how much each department spent on the applications, the licenses used, or the ROI realized for the money spent.
Solution
Spend Visibility by Entity
The customer needed comprehensive spend reporting across different cost centers and entities to understand spending patterns. CloudEagle's SSO, finance, and HRIS integrations provided complete visibility into each entity's application stack and departmental spend allocation.
Advanced Reporting Capabilities
The customer required sophisticated reporting tools for ROI analysis. Our platform's advanced reports module enabled them to generate customized reports showing vendor expenses, app usage insights, and cost center breakdowns in a centralized dashboard.
Historical Spend Analysis
With complete data integration, the IT and finance teams could now analyze spending patterns from entity inception to present day. The team started generating historical reports that tracked vendor relationships, usage trends, and cost optimization opportunities across all acquired organizations.
Impact
Usage Optimization
CloudEagle's integrations revealed all applications used by each entity, including active users and unused licenses. App usage data exposed considerable waste from unused licenses, helping the IT team identify overlapping applications and optimize their SaaS stack for substantial expense savings.
Financial Intelligence
Our 44 custom reports enabled IT and finance teams to analyze spend by entity and cost center, correlating it with usage data to calculate ROI for each application. They eliminated poor-performing apps and consolidated overlapping contracts with the parent organization for increased cost savings.
Operational Efficiency
CloudEagle completed comprehensive analysis in just 10 days versus the typical 6-12 weeks of manual effort. This eliminated tedious spreadsheet work, financial transaction comparisons, and cross-team coordination, saving the team 630 hours annually - a 70% time reduction in SaaS management.
