Customer Gets Complete SaaS visibility with CloudEagle's Workday Integrations

1369 hrs/yr

Saved on SaaS management

30 mins

For CloudEagle onboarding

100%

Shadow IT prevention

1369 hrs/yr

Saved on SaaS management

30 mins

For CloudEagle onboarding

100%

Shadow IT prevention

Challenge

The customer managed their growing SaaS stack using spreadsheets, resulting in time-consuming tracking and poor visibility across teams.
This lack of transparency made it difficult to detect unsanctioned apps, leading to uncontrolled shadow IT and inefficient software management.

Solution

The customer implemented CloudEagle.ai to gain complete visibility and prevent shadow IT across their organization.
By integrating with Workday, CloudEagle.ai centralized all SaaS app, usage, and spend data into one dashboard for easier management.

Result

CloudEagle.ai’s Workday integration gave the IT team full visibility into all applications, eliminating duplicate and unsanctioned tools.
With 100% SaaS visibility and centralized management, the customer optimized app usage, reduced waste, and maintained stronger governance.

Challenge

As a growing residential and commercial services company, managing our expanding SaaS stack became increasingly difficult. We relied on spreadsheets to track apps, but as our software portfolio grew, the process became time-consuming and inefficient.

Many teams purchased SaaS tools independently, without IT approval, leading to a rise in unsanctioned apps and shadow IT. With no centralized visibility, it was nearly impossible to identify who was using which tools, creating security risks and management challenges.

Solution

The company chose CloudEagle.ai for its all-in-one SaaS management platform, providing complete visibility into every application in its stack.
CloudEagle integrated with their Workday system in just 30 minutes, centralizing app usage, and spend tracking in one dashboard.
With full SaaS visibility, the IT team could proactively detect and eliminate shadow IT, optimizing their SaaS usage and costs.
CloudEagle’s real-time alert system notified the IT team of any unsanctioned apps, ensuring better control and compliance.

Why CloudEagle.ai?

The company evaluated several solutions but chose CloudEagle.ai for the following reasons:

90-day renewal workflows gave ample time to plan, compare options, and avoid last-minute renewals.
Integration with SSO and finance systems centralized vendors and spend data for better transparency.
AI-powered metadata extraction automated contract tracking for clear renewal visibility.
The expert team helped cancel unnecessary auto-renewals and negotiate better vendor terms, boosting ROI and cutting SaaS costs.

Impact

Revealing the truth

CloudEagle.ai integrated with Workday to provide a comprehensive view of the customer’s entire SaaS stack.
The team discovered they were tracking only a fraction of their apps using spreadsheets.
CloudEagle.ai revealed the full scope of its SaaS portfolio, offering insights into all apps in use.

Eliminating shadow IT

CloudEagle.ai provided centralized visibility, allowing the IT team to identify and manage unsanctioned applications.
It helped eliminate free and duplicate apps from the customer’s stack, reducing wasted resources.
CloudEagle.ai’s proactive management prevented shadow IT, ensuring full compliance and control.

Effective SaaS management

CloudEagle.ai’s automation boosted efficiency, helping the customer optimize their SaaS stack based on real usage data.
The platform streamlined management tasks, allowing for smarter optimization decisions.
By leveraging CloudEagle.ai, the customer saved $1,369 in SaaS management costs.