Wefunder Automated Contract Renewals with CloudEagle.ai Renewal Reminders

“CloudEagle's renewal workflows made it easier to track renewals. I no longer chase others for status updates on their tasks; instead, we're doing more productive work, leading to savings.

- Sophie Wang, Director of Finance, Wefunder

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20%

Reduction on SaaS spend

1830 hrs/yr

Saved in SaaS management

1180 hrs/yr

Saved in renewals

1350 hrs/yr

Saved on renewals

30 mins

For CloudEagle Onboarding

$416,000+

Lifetime savings realized

Challenge

Wefunder managed SaaS contracts manually using spreadsheets, which led to missed renewal dates, auto-renewals, and unnecessary costs.
The lack of a centralized contract management system made it difficult to identify cost-effective alternatives or negotiate better terms in time.

Solution

CloudEagle.ai integrated with Wefunder’s internal systems, centralizing all vendor and contract information in one place.
It extracted key metadata, canceled auto-renewals, and started renewal workflows 90 days in advance to ensure timely actions and better negotiations.

Result

With CloudEagle.ai, Wefunder gained complete control over renewals, avoiding costly auto-renewals and managing contracts proactively.
They saved money by canceling an underused vendor contract within the notice period and switching to a more affordable alternative.

Challenge

We faced major challenges managing SaaS contracts without a centralized system. Tracking renewals through spreadsheets made it difficult to stay on top of vendor timelines, leading to frequent auto-renewals.

Without automated reminders, we often missed renewal deadlines and couldn’t switch to better or more cost-effective platforms. This resulted in being locked into unwanted contracts and paying for applications we no longer needed.

Solution

Wefunder implemented CloudEagle.ai to automate renewal workflows, starting 90 days in advance with reminders to ensure timely renewals and improved ROI.
CloudEagle integrated with Wefunder’s SSO and finance systems in just 30 minutes, centralizing SaaS visibility and organizing all contracts and vendors in one dashboard.
The platform automatically extracted contract metadata, created renewal calendars, and reduced manual tracking efforts.
CloudEagle’s SaaS buying experts helped cancel auto-renewals and provided time for usage-based reviews, enabling smarter negotiations and cost savings.

Why CloudEagle.ai?

Wefunder evaluated several solutions but chose CloudEagle.ai for the following reasons:

CloudEagle’s 90-day renewal workflows gave Wefunder time to plan, compare options, and avoid last-minute renewals.
Integration with SSO and finance systems centralized vendor and spend data, improving transparency and efficiency.
AI-powered metadata extraction automated contract tracking, ensuring renewal visibility and better organization.
CloudEagle’s expert team helped Wefunder cancel unnecessary auto-renewals and negotiate better vendor terms, boosting ROI and reducing SaaS costs.

Impact

“Savings started from day 1 as we had actionable insights from CloudEagle to optimize our SaaS spend.”

No More Missing Out On Renewals

Wefunder now saves 1350 hours annually on contract renewals, thanks to CloudEagle.ai’s 90-day advance workflows.
These workflows give the team ample time to proactively decide on contract renewals or renegotiations.
This allows them to avoid last-minute decisions and manage renewals more efficiently.

Savings Realized

CloudEagle.ai’s reminders for a vendor’s 60-day notice period enabled Wefunder to renegotiate terms well in advance.
This proactive management resulted in $416,000 in lifetime savings.
The platform helped Wefunder stay ahead in negotiations, ensuring better deals and contract terms.

Timely renewal notifications

With CloudEagle.ai’s early reminders, Wefunder used the 30-day window to analyze license usage.
They found underutilized licenses and canceled the contract before the notice period.
By switching to a more cost-effective vendor, Wefunder significantly reduced their SaaS expenses.