- DataStax struggled to manage contract renewals because there was no structured system in place.
- Teams had to chase approvals manually, leading to delays, missed savings, and costly auto-renewals.
CloudEagle.ai Transforms DataStax's Renewal Process with Automated Alerts and Benchmarking Insights
"Managing our SaaS contract renewals was a challenge, as it required manual tracking and coordination between app owners and stakeholders. CloudEagle.ai made the process more efficient with automated reminders and streamlined communication, helping us stay on top of renewal deadlines."
— Jessica Anderson, Sales Enablement Specialist, DataStax
20%
Reduction on SaaS spend
1830 hrs/yr
Saved in SaaS management
1180 hrs/yr
Saved in renewals
Challenge
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Solution
- CloudEagle.ai automated renewal reminders, sending alerts well in advance so nothing slipped through the cracks.
- With real-time insights and Slack integration, IT and finance teams could collaborate easily, track renewal progress, and make informed decisions.
Result
- DataStax now manages renewals effortlessly with CloudEagle.ai’s automated workflows and collaboration tools.
- The platform’s price benchmarking helped them secure better deals, avoid overspending, and simplify their renewal process.
Challenge
Renewal management had become a growing challenge for us at DataStax. With a vast and constantly evolving SaaS stack, we struggled to stay on top of contract deadlines.
More than once, we missed renewal dates, and contracts auto-renewed without us even realizing it, sometimes for tools we weren’t actively using. That meant we were paying for software that brought little to no value, directly impacting our ROI.
We didn’t have a centralized system to track renewals, and without automation, everything was manual, digging through folders for contract dates, chasing stakeholders for approvals, and scrambling to respond to urgent vendor emails. It wasn’t just inefficient; it was stressful and error-prone.
The lack of visibility and control slowed down our ability to negotiate favorable terms, and instead of focusing on strategic initiatives, our teams were tied up managing a process that should’ve been seamless. We knew we needed a better way to bring structure, visibility, and automation to our renewal workflows.
Solution
- CloudEagle.ai’s automated renewal alert system kept DataStax on top of contract renewals, sending timely reminders and eliminating the risk of missed renewals.
- By integrating with Slack,CloudEagle.ai streamlined stakeholder collaboration, providing real-time contract updates within team workflows and reducing email clutter.
- CloudEagle.ai’s market price benchmarking gave DataStax valuable insights into competitor pricing, enabling data-driven and confident negotiations.
- The integration of real-time updates and streamlined communication improved approval cycles and kept all stakeholders aligned and informed.
Why CloudEagle.ai?
DataStax evaluated several solutions but chose CloudEagle.ai for the following reasons:
- CloudEagle.ai’s automated alerts ensured we never missed a renewal deadline.
- Slack integration kept our teams aligned and made collaboration effortless.
- Real-time price benchmarking insights helped us negotiate better deals with vendors.
- The platform turned our renewal process from reactive to proactive.
Impact
“Savings started from day 1 as we had actionable insights from CloudEagle to optimize our SaaS spend.”
No More Missed Renewals
- Automated renewal alerts ensured DataStax never missed a deadline again.
- Alerts provided ample time for teams to act, eliminating last-minute rushes.
- Contract renewals are now managed on time, every time.
No More Chasing Stakeholders
- CloudEagle.ai’s Slack integration streamlined communication and collaboration.
- Reduced back-and-forth allowed for more efficient teamwork and quicker responses.
- Real-time updates kept stakeholders informed and engaged.
Savings with Pricing Guides
- Real-time pricing insights gave DataStax a competitive edge.
- Access to market data from 2.5 billion transactions helped compare pricing.
- Leveraged pricing insights to secure better deals and achieve significant savings.
The Transformation
Before CloudEagle
Teams had to manually track renewals, causing delays and missed deadlines.
Communication was inefficient, with teams chasing each other for approvals.
Difficulty negotiating favorable terms due to a lack of market insights.
Renewal management was chaotic, with teams scrambling to meet deadlines.
Limited ability to make informed decisions during renewals.
After CloudEagle
CloudEagle.ai automated reminders, ensuring no missed renewals, with plenty of time to prepare.
Slack integration centralized communication, speeding up approval cycles and aligning teams.
Data-driven negotiations with market pricing insights.
CloudEagle.ai provided a structured process, shifting from reactive to proactive renewal management.
Real-time, actionable insights for better decision-making.
