Falkonry Optimized Their SaaS Renewals Using CloudEagle.ai

"CloudEagle sent constant renewal reminders and escalated them to various stakeholders until someone acted on them. The reminders only stopped when the contracts were renewed. I strongly recommend CloudEagle to anyone looking to effectively manage SaaS contracts and automate SaaS renewals."

- Pratibha Mehta, Head of Operations, Falkonry

Get Free Savings Analysis

1000+ hours/year

Saved in renewal time

100%

Reduction in auto-renewals

80%

Reduction in contract management time

1000+ hours/year

Saved in renewal time

100%

Reduction in auto-renewals

80%

Reduction in contract management time

Challenge

Faced unnecessary expenses from auto‑renewals and downtime from missed renewal deadlines.
Spreadsheet‑based contract tracking became unmanageable as the application stack grew.

Solution

Automated contract renewals with workflows triggered 90 days before expiry.
Integrated with internal systems to extract contract data and build a centralized renewal calendar.

Result

Timely renewals eliminated extra costs and prevented app access interruptions.
Centralized, automated workflows streamlined operations and supported informed decision‑making.

Challenge

We faced unnecessary costs from auto-renewals because our contract tracking was done manually in spreadsheets. Without an automated system to manage renewals or send alerts, contracts are often renewed automatically without our input.

As our SaaS stack grew, the process became messy and time-consuming. Missed renewal deadlines sometimes led to vendors restricting app access, causing downtime and disrupting operations. It was clear we needed an automated, reliable system to manage renewals efficiently.

Solution

Integrated with Falkonry’sinternal systems to automatically retrieve and centralize all contract data andspending in one dashboard.
Uploaded existing spreadsheets and contracts into the platform, extracting renewal dates and metadata to build a complete renewal calendar.
Canceled auto‑renewals in contracts to prevent unnecessary expenses and ensure proactive renewal control.
Initiated renewal workflows90 days in advance, sending reminder alerts until contracts were renewed.

Why CloudEagle.ai?

Falkonry evaluated several solutions but chose CloudEagle.ai for the following reasons:

Provided a centralized contract management system, replacing Falkonry’s chaotic spreadsheet‑based process.
Automated renewal tracking and reminders to eliminate missed deadlines and auto‑renewal costs.
Enabled informed decision‑making with structured renewal workflows and clear contract metadata.
Helped maintain uninterrupted business operations by avoiding vendor‑imposed access restrictions.

Impact

“Savings started from day 1 as we had actionable insights from CloudEagle to optimize our SaaS spend.”

On Time SaaS Renewals

CloudEagle.ai’s renewal reminders helped Falkonry save 1,350 hours annually.
Renewal workflows started 90 days early for timely decisions.
The team avoided last-minute renewals and unnecessary expenses.

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Prevented Access Restrictions

Automated workflows ensured renewals were completed on time.
Falkonry avoided vendor access restrictions and service disruptions.
Continuous operations were maintained without delays.

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Centralizing SaaS Contracts

Falkonry replaced spreadsheets with CloudEagle’.ais centralized contract dashboard.
All SaaS contracts are now tracked automatically in one place.
The result: $400K in savings and complete renewal visibility.

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