Falkonry struggled with unnecessary expenses from auto-renewals and app downtime due to missed contract renewal deadlines. Their spreadsheet-based SaaS management system became chaotic as they expanded their application stack, necessitating a more reliable solution.
Falkonry Optimized Their SaaS Renewals Using CloudEagle
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"CloudEagle sent constant renewal reminders and escalated them to various stakeholders until someone acted on them. The reminders only stopped when the contracts were renewed. I strongly recommend CloudEagle to anyone looking to effectively manage SaaS contracts and automate SaaS renewals."
- Pratibha Mehta, Head of Operations, Falkonry
1000+ hrs/yr
Saved in renewal time
100%
Reduction in auto-renewals
80%
Decrease in contract management time
Challenge
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Solution
Falkonry chose CloudEagle to automate contract renewals. The platform integrated with their internal systems, extracted contract data, and created a renewal calendar. Auto-renewals were canceled, and renewal workflows were initiated 90 days ahead, ensuring timely renewals and cost savings.
Result
CloudEagle's renewal reminders ensured Falkonry renewed contracts on time, preventing unnecessary expenses and app access restrictions. Centralized contract management and automated workflows streamlined renewal operations.
Key Highlights:
- CloudEagle's contract renewal workflows helped Falkonry automate its renewals
- Renewal workflows initiated 90 days in advance, helping Falkonry avoid auto-renewals
- Falkonry eliminated spreadsheets and switched to CloudEagle's contract management.
Challenge
Falkonry incurred unnecessary expenses due to auto-renewals. Their spreadsheet-based contract management system made it challenging for the team to renew their SaaS contracts on time.
"We were using spreadsheets to manage SaaS vendors and apps, which made it increasingly difficult to keep track of renewal deadlines,” says Pratibha Mehta, Head of Operations at Falkonry.
- Their contracts were getting auto-renewed as there was no automation system to forecast renewals and send alerts.
Furthermore, auto-renewals weren’t the only problem Falkonry was facing,
- SaaS Vendors were restricting access to the applications due to missed renewal deadlines, leading to app downtime and hassles in their business operations.
Initially, Falkonry's team managed their small SaaS stack using spreadsheets. However, as they added more applications, the process became chaotic, prompting Pratibha Mehta and her team to find a reliable solution.
Solution
Falkonry wanted to automate its contract renewals to avoid needless SaaS expenses.
CloudEagle platform’s centralized SaaS management system and contract renewal workflow features convinced Falkonry to onboard with us.
After the internal system integrations, our platform automatically retrieved all contract-related data and spending from the applications and vendors and centralized it in one place.
However, Falkonry predominantly used spreadsheets to manage SaaS contracts, so
- CloudEagle team helped Falkonry upload all their excel sheets and contracts to feed the renewal dates and other contract-related metadata.
“We were able to see all our contracts in one centralized dashboard; this made it easier for our team to track and retrieve documents whenever needed,” says Pratibha Mehta.
- Our platform extracted all the contract renewal metadata from the contracts and created a renewal calendar for all applications.
- We canceled all the auto-renewals in the contracts to prevent unnecessary expenses.
Based on the renewal calendar, CloudEagle initiated renewal workflows 90 days in advance and sent reminder alerts to help the team renew their contracts on time.
Result
SaaS renewals: CloudEagle's renewal reminders enabled Falkonry’s team to stay on top of renewals by helping them renew their contracts on time, preventing needless expenses and saved 1000+ hours for the team.
As renewal workflows initiate 90 days in advance, it provided ample time for the Falkonry team to make informed decisions on their contract renewals.
“Their automation handled our renewals, leading to an 80% reduction in the time required for contract management.”
- Pratibha Mehta, Head of Operations, Falkonry
Access restrictions: Falkonry renewed its contracts promptly using CloudEagle workflows, enabling the team to avoid vendor-imposed access restrictions and maintain uninterrupted business operations.
Falkonry got rid of its spreadsheet and centralized its SaaS contracts using CloudEagle. Our automated system continues to enable the Falkonry team to stay ahead of contract renewals.
Are you incurring needless expenses due to auto-renewals? It’s time to get ahead of renewals and save on SaaS spend.
Falkonry
Falkonry is an AI solutions provider at an industrial scale. They simplify complex industrial operations by leveraging the latest technology and driving immediate impact, focusing on reliability, quality, and yield.
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