JoVe Streamlined Employee Onboarding and Offboarding With CloudEagle.ai

"Although we initially used Okta for app access provisioning and deprovisioning, we later augmented it with CloudEagle.ai to enhance its capabilities. The tool provided more customization and advanced features, improving the efficiency of employee onboarding and offboarding processes with better control and reporting."

— Fred Anthony, VP of Technology, JoVe

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20%

Reduction on SaaS spend

1830 hrs/yr

Saved in SaaS management

1180 hrs/yr

Saved in renewals

Challenge

JoVe’s IT and HR teams spent too much time manually managing app access for employees.
New hires faced delays getting the right tools, while revoking access for departing staff was slow and error-prone.

Solution

CloudEagle.ai automated JoVe’s onboarding and offboarding with pre-configured workflows based on employee roles.
Access was granted instantly for new hires and securely revoked during offboarding, reducing manual effort and improving accuracy.

Result

With CloudEagle.ai, JoVe cut onboarding time drastically and eliminated access delays.
IT saved hours every week, new employees were productive from day one, and security improved across the organization.

Challenge

Managing user access across our growing SaaS stack became increasingly difficult. The IT team had to manually approve and remove access in every app, which led to delays and inefficiencies. New employees faced slow onboarding, while offboarding took too long and often left former staff with access to tools they shouldn’t have, creating serious security risks.

Both HR and IT teams spent hours repeating the same manual tasks, approving and revoking access for each application. These inefficiencies not only slowed productivity but also added unnecessary pressure on the teams, taking time away from more strategic and high-value work.

Solution

CloudEagle.ai made JoVe’s employee lifecycle management simple and efficient with purpose-built workflows for onboarding and offboarding.
New hires received instantaccess to the tools they needed, while departing employees had their access automatically revoked.
Role-based access control(RBAC) assigns the right permissions to each employee, preventing over- or under-provisioning.
With a centralized platform, JoVe gained real-time visibility into user access, making audits easier and strengthening security across all apps.

Why CloudEagle.ai?

JoVe evaluated several solutions but chose CloudEagle.ai for the following reasons:

Automated workflows madeonboarding and offboarding fast, secure, and error-free.
RBAC ensured employees onlyhad access to the necessary tools, improving compliance.
Real-time dashboardvisibility simplified audits and strengthened security.
Automation reduced manualeffort and improved overall efficiency.

Impact

“Savings started from day 1 as we had actionable insights from CloudEagle to optimize our SaaS spend.”

Improved productivity

CloudEagle.ai accelerated onboarding by instantly providing new hires with the necessary tools.
New employees were able to start tasks without delays, boosting team productivity.
Seamless onboarding enabled faster contribution, enhancing overall performance.

Prevent unauthorized access

CloudEagle.ai automated deprovisioning, immediately revoking access for departing employees.
Ensured only active employees had access to sensitive data, improving security.
Reduced risks of unauthorized use by managing access automatically.

Optimized resource allocation

Automated user provisioning helped JoVe track and manage app access efficiently.
Reduced unnecessary licenses and redundant subscriptions, saving costs.
Optimized SaaS usage, maximizing the value of software investments.