- Rec Room’s IT team had to manually revoke access across 100+ SaaS apps, logging into 30+ admin consoles for every offboarding.
- This slow process caused lingering access, security risks, and about $200K in wasted licenses each year, while SOC2 audits were hard to prepare for.
RecRoom Automated Employee Offboarding and Saved $200K Annually with CloudEagle.ai
“Offboarding employees across 100+ SaaS apps used to be a major challenge for our IT team. Manual steps left ex-employees with lingering access, creating security risks and wasted license costs. With CloudEagle.ai’s Zero-Touch Offboarding feature, we’ve closed those gaps. No ex-employee access, lower risks, big cost savings, and simpler compliance.”
— Devon Murphy, Senior Accounting Manager, RecRoom
20%
Reduction on SaaS spend
1830 hrs/yr
Saved in SaaS management
1180 hrs/yr
Saved in renewals
100+
SaaS apps were deprovisioned
75%
reduction in lingering admin access
$200K+
annual SaaS savings from reclaimed licenses
Challenge
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Solution
- CloudEagle.ai’s Zero-Touch Offboarding automated access removal across 500+ apps, even those outside Okta or other IDPs.
- HRIS integration detected employee exits in real time, reclaimed unused licenses, and created audit-ready access logs automatically.
Result
- Rec Room cut offboarding time from 24 hours to under an hour and reduced lingering access by 75%.
- The company saved over $200K annually and made SOC2 audit prep faster and easier for the IT team.
Challenge
Managing offboarding across 100+ SaaS apps was slow and manual. Our IT team had to log into 30+ admin consoles to remove access, which often led to mistakes and delays. Some former employees kept access, creating security and compliance risks.
Preparing for SOC2 audits was time-consuming, and unused licenses tied to inactive accounts cost us nearly $200K a year. As our SaaS stack grew, these problems only got worse, putting more strain on IT and increasing security risks.
Solution
- CloudEagle.ai automated Rec Room’s employee offboarding process, ensuring immediate revocation of app access and eliminating the risk of unauthorized access to sensitive data.
- The zero-touch offboarding process triggered automatic deprovisioning workflows across all connected apps, reducing errors and improving operational efficiency.
- HRIS integration enabled real-time detection of employee departures, triggering offboarding processes instantly and minimizing compliance gaps.
- License harvesting automatically identifies and reclaims licenses from departed employees, reducing SaaS waste and enabling license reassignment to optimize costs.
Why CloudEagle.ai?
Rec Room evaluated several solutions but chose CloudEagle.ai for the following reasons:
- Automatically revoked app access for departing employees to boost security.
- Real-time HRIS integration triggered instant deprovisioning across apps.
- Reclaimed and reassigned unused licenses to cut waste and reduce costs.
- Fully automated offboarding ensured compliance and closed security gaps.
Impact
“Savings started from day 1 as we had actionable insights from CloudEagle to optimize our SaaS spend.”
Faster Offboarding Process
- Offboarding time reduced from 24 hours to under 1 hour with automation.
- Quickly removes access to minimize security risks.
- Strengthens security by closing access gaps immediately.
Reduced Lingering Access
- Lingering permissions cut by 75% for ex-employees.
- Lowers risk of unauthorized access and insider threats.
- Ensures only current employees have system access.
Substantial Cost Savings
- Saved over $200K annually via automated license reclamation.
- Recovers and reuses unused SaaS licenses to reduce waste.
- Reduces manual effort for IT license tracking and recovery.
The Transformation
Before CloudEagle
Manual offboarding across 30+ admin consoles.
Lingering access for terminated employees.
Inefficient license management leading to $200K annual waste.
Time-consuming offboarding process.
Manual compliance reporting for SOC2.
After CloudEagle
Automated, zero-touch offboarding process across 100+ apps.
75% reduction in lingering access.
Automated license reclamation.
Offboarding time reduced from 24 hours to under 1 hour.
Automated audit-ready compliance reporting.
