- Contract renewals were tracked manually, creating limited advance visibility before renewal notice periods closed.
- Procurement approvals spanned Ironclad, Jira, OneTrust, and email without one unified view.
- Late renewal visibility reduced time available for approvals, benchmarking, and vendor negotiations.
DataStax Saves $70K Through Renewal Management and Procurement Services with CloudEagle.ai
"Managing contract renewals across legal, compliance, and procurement workflows required clear visibility and enough lead time to make better vendor decisions. CloudEagle.ai connected our renewal process across Ironclad, JIRA, and OneTrust, giving us 90-day visibility into every contract and helping drive $70K in savings in a single renewal cycle. That connected workflow also made approvals far easier to manage without constant follow-ups across teams."
— Jessica Anderson, Sales Enablement Specialist, DataStax
$70K
saved in a single renewal cycle
100%
reduction in missed renewals
90
day visibility for renewal workflows
$70K
saved in a single renewal cycle
100%
reduction in missed renewals
90
day visibility for renewal workflows
Challenge
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Solution
- CloudEagle.ai integrated with Ironclad, JIRA, and OneTrust without replacing existing workflows.
- Contract Metadata Extraction automatically built a live Renewal Calendar from existing contract documents and records.
- Renewal Workflows started 90 days early, routing approvals and escalations through Slack until confirmed.
Result
- DataStax eliminated missed renewal deadlines by ensuring every contract reached active review before renewal windows closed.
- Teams gained one connected view across contract, workflow, and compliance approvals without chasing updates manually.
- Better renewal timing, pricing benchmarks, and usage visibility helped generate $70K in one cycle.
Challenge
DataStax managed renewals through spreadsheets, emails, and disconnected systems across procurement, legal, and compliance teams. While the right tools were already in place, there was no connected process showing where each renewal stood or what action was needed next.
By the time a contract surfaced for review, vendor notice periods were often too close for full approvals, benchmarking, and negotiation. That meant contracts frequently renewed at previous pricing without a deliberate business decision.
Solution
Why CloudEagle.ai?
DataStax evaluated several solutions and chose CloudEagle.ai for these reasons:
- CloudEagle worked alongside existing tools, connecting renewal visibility across Ironclad, JIRA, and OneTrust seamlessly.
- Slack-based approvals and escalations surfaced renewal actions where teams already collaborated every day.
- 90-day workflows created enough lead time for approvals, usage reviews, and stronger vendor negotiations.
- Contract metadata extraction built an accurate Renewal Calendar immediately without manual contract data entry.
- Built-in benchmarking gave procurement current market pricing context before every renewal discussion began.
Impact
No More Missed Renewals
- Renewal Workflows starting 90 days early ensured every contract reached review before renewal windows closed.
- Escalating Slack reminders kept approvals moving until each stakeholder completed their required renewal action.
- Procurement shifted from reactive contract reviews to deliberate, forward-looking renewal planning across vendors
One View Across Ironclad, JIRA, and OneTrust
- One connected workflow now surfaces contract, compliance, and procurement approval status in real time.
- Teams no longer switch between multiple systems to understand where renewal approvals currently stand.
- Coordination overhead dropped significantly because renewal visibility is centralized across the full approval chain.
$70K Saved in a Single Renewal Cycle
- Usage data and pricing benchmarks gave procurement stronger evidence before entering vendor renewal conversations.
- Contracts that once renewed at previous pricing were now reviewed with clear commercial context.
- That change helped DataStax generate $70K in savings during a single renewal cycle.
The Transformation
Before CloudEagle
Contract renewals tracked manually with no advance warnings, leading to auto-renewals before the team could review or renegotiate.
Procurement approvals spread across disconnected tools: Ironclad, JIRA, OneTrust, and email, with no single view of renewal status.
No advance notice before vendor notice periods closed, leaving no time to benchmark pricing or negotiate better terms.
Teams chasing stakeholders across tools to find out where renewal approvals stood.
Contracts auto-renewing at previous rates with no usage data or market pricing to support a different outcome.
After CloudEagle
Renewal Workflows starting 90 days in advance with Slack-based escalations and status visible across Ironclad, JIRA, and OneTrust.
Contract Metadata Extraction building a live Renewal Calendar automatically from existing documents in 30 minutes.
Procurement team entering every renewal with usage data and current price benchmarks, not the vendor's last quoted rate.
100% of renewals reaching deliberate review before auto-renewal windows close.
$70K saved in a single renewal cycle through better-negotiated contracts and avoided auto-renewals.
