- DataStax’s renewal process was slow and manual, with teams chasing approvals and missing key deadlines.
- Unused SaaS subscriptions were auto-renewed, leading to wasted spend and poor visibility into costs.
DataStax Saves $70K Through Renewal Management and Procurement Services with CloudEagle.ai
"Due to a lack of visibility into our apps and contracts, we missed some renewal dates. To automate the renewal management process, we replaced spreadsheets and started using CloudEagle.ai. The platform helped us track renewals and negotiate better deals during procurement, saving us a significant amount in just one renewal cycle."
— Jessica Anderson, Sales Enablement Specialist, DataStax
20%
Reduction on SaaS spend
1830 hrs/yr
Saved in SaaS management
1180 hrs/yr
Saved in renewals
$70K
Total savings realized
30 minutes
The time it took to onboard CloudEagle.ai
90 days
Renewal alerts sent in advance
Challenge
%201.svg)
Solution
- CloudEagle.ai automated renewal tracking and sent reminders in advance, preventing missed renewals.
- Real-time spend and usage insights helped the team negotiate better pricing and optimize procurement.
Result
- CloudEagle.ai’s automation and expert negotiations helped DataStax save $70K in renewal costs.
- The team gained full visibility and control over renewals, improving efficiency and reducing wasted spend.
Challenge
We struggled to manage renewals across 300+ SaaS apps spread across different departments. Without centralized visibility, tracking contracts and renewal dates manually became overwhelming.
We lacked accurate usage data and benchmarking tools, making it hard to optimize spend or negotiate better terms. As a result, contracts auto-renewed, and we often paid for tools we no longer needed, hurting both our budget and ROI.
Solution
Why CloudEagle.ai?
Impact
“Savings started from day 1 as we had actionable insights from CloudEagle to optimize our SaaS spend.”
Slack Integration
- CloudEagle.ai’s Slack integration streamlined the renewal process for DataStax.
- The team now manages renewals directly in Slack, reducing delays and improving collaboration.
- Renewal requests can be approved or declined within Slack, allowing for faster decision-making.
Cost Savings
- CloudEagle.ai helped DataStax save $70K by eliminating unused licenses through expert negotiations.
- With price benchmarking, DataStax no longer overpays for SaaS.
- CloudEagle.ai’s expert teams handle the research and negotiations, freeing up procurement to focus on strategic vendors.
No More Worrying About Renewals
- DataStax now stays on top of renewals with automated reminders and approval workflows.
- CloudEagle.ai’s centralized contract dashboard provides a clear view of all subscriptions.
- AI-powered renewal alerts and removal of auto-renewal clauses ensure no renewal deadlines are missed.
The Transformation
Before CloudEagle
Manual tracking and management of SaaS renewals using spreadsheets.
Lack of visibility into SaaS usage and underutilized subscriptions.
Manual approval processes and chasing stakeholders for renewals.
Difficulty negotiating favorable contract terms.
No centralized system for contract visibility.
After CloudEagle
Automated renewal management with AI-driven alerts and reminders.
Real-time data insights for license optimization and portfolio management.
Streamlined approval workflows with Slack integration.
Expert negotiation support and market pricing insights.
Centralized contract dashboard with AI metadata extraction.
