“Our SaaS procurement process was fragmented, with limited visibility into spend, contracts, and renewals. CloudEagle.ai brought everything into one place, giving us the clarity to make faster, more informed decisions. It’s now central to how we manage vendors and control SaaS costs.”
— Jessica Anderson, Sales Enablement Specialist, DataStax
DataStax struggled with fragmented SaaS procurement processes across teams. Different departments independently purchased apps, leading to decentralized contracts and a lack of visibility into overall spend. This resulted in inconsistent negotiations, overlapping apps, and uncontrollable budget growth, which made it difficult to optimize the SaaS portfolio and maintain cost efficiency.
%201.svg)
To tackle these challenges, DataStax implemented CloudEagle.ai to centralize contract data, provide real-time spend tracking, and streamline procurement workflows. By consolidating vendor information, usage data, and approval processes into one platform, the company was able to move toward a more data-driven, collaborative approach to procurement.
CloudEagle.ai gave DataStax full control over its SaaS ecosystem, allowing the company to optimize vendor relationships, eliminate redundant tools, and make smarter procurement decisions. With better visibility and streamlined processes, DataStax was able to reduce unnecessary spending, improve efficiency, and align procurement efforts across departments.
As our SaaS stack expanded, keeping up with renewals and license management across teams became increasingly difficult. We were relying on spreadsheets to manage everything, but this manual, fragmented approach quickly became unsustainable.
Without a centralized system, we had no clear view of which licenses were in use, who owned them, or when renewals were due. This lack of visibility led to unused tools, wasted spend, and constant uncertainty around budgeting and vendor commitments.
Renewals often turned into last-minute scrambles. We feared missing deadlines or continuing to pay for tools that teams no longer needed. License allocation was also inconsistent, with departments frequently holding on to more licenses than required.
Compliance added another layer of complexity. We had no streamlined way to ensure we were meeting vendor obligations, which increased the risk of fines and contract issues.
DataStax leveraged CloudEagle.ai to bring structure and alignment to their previously fragmented procurement process. By centralizing contract management, vendor data, and SaaS spend insights into one platform, teams across finance, IT, and department leadership were able to collaborate seamlessly. This eliminated siloed decision-making and manual coordination, enabling faster approvals, clearer communication, and stronger accountability across the organization. Everyone worked from a single source of truth, making the procurement function more transparent, efficient, and scalable.
With full access to historical contract terms, app usage trends, and vendor performance metrics, DataStax’s procurement team was able to make decisions based on real-time data. CloudEagle.ai’s granular visibility into application usage and spend patterns helped identify inefficiencies, justify renewals, and align every purchase with business needs. This data-driven approach minimized unnecessary purchases, prevented over-licensing, and ensured every procurement decision supported company-wide goals and budgets.
DataStax leveraged CloudEagle.ai’s insights to approach vendor negotiations with confidence. By surfacing detailed usage data, overlapping tools, and contract benchmarks, the platform highlighted opportunities to eliminate redundant software and flag underutilized tools. This enabled the team to negotiate better pricing, consolidate vendors, and secure more favorable terms during renewals and new procurements. As a result, DataStax reduced spend and strengthened vendor relationships through more strategic, value-driven negotiations.
