CloudEagle.ai Empowered Printify to Gain Full Visibility and Control Across SaaS Contracts and Renewals

“Managing SaaS contracts across scattered systems often led to missed renewals, poor visibility, and last-minute vendor decisions. We didn’t have a clear view of what was renewing, when, or with which vendor. CloudEagle.ai changed that by centralizing all our contracts and renewal data; we now have full visibility, proactive alerts, and the confidence to negotiate better deals.”

— Toms Sliede, Head of IT Workplace, Printify

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30

mins onboarding

$192K+

saving via renewal

$63K +

savings for Zendesk

Challenge

Printify faced challenges with scattered SaaS contracts and siloed ownership across different departments. Contract terms, renewal dates, and app ownership were manually tracked, leading to inefficiencies and missed deadlines. This decentralized approach made it difficult to stay ahead of vendor negotiations and ensure compliance, increasing the risk of missed renewals and overlooked contract terms. The lack of a centralized system left teams scrambling for information, slowing down decision-making.

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Solution

To streamline operations, Printify implemented CloudEagle.ai to centralize all SaaS contract data and provide visibility across teams. The platform’s AI-powered metadata extraction automatically pulled key details from contracts, such as renewal start and end dates, and triggered renewal reminders 90 days in advance. This helped the team stay ahead of critical deadlines and assign clear ownership for each app, ensuring accountability.

Result

With CloudEagle.ai, Printify proactively manages renewals, avoids compliance issues, and negotiates with greater confidence. The platform’s centralized dashboard allowed the team to make informed decisions quickly and efficiently. Printify saved time, improved coordination across departments, and strengthened vendor relationships, all while ensuring continuous compliance and cost optimization.

Key Highlights:

Centralized SaaS contracts and renewal data to eliminate missed deadlines and manual tracking.
Automated contextual alerts empowered teams to stay proactive and negotiate better terms.
Unified procurement, finance, and legal teams with shared visibility and streamlined collaboration.

Challenge

As our SaaS footprint grew rapidly across the organization, so did the complexity of managing it. What started as a few tools soon became a web of contracts, renewals, and licenses spread across teams, with no central system to keep it all in check.

We relied on spreadsheets, email reminders, and shared folders to track critical contract data. It was disorganized, manual, and incredibly error-prone. Renewal dates slipped through the cracks, vendor terms were forgotten, and we were always playing catch-up.

Worse, we had no clear visibility into our SaaS spend. SaaS tools were being adopted faster than we could track them, and without an easy way to see when contracts were up for renewal or how licenses were being used, we couldn't identify savings or negotiate better terms.

Finance and procurement were constantly under pressure. We worried about paying for tools we no longer used or missing compliance obligations buried deep in contracts.

Solution

"CloudEagle.ai centralized all our contract and renewal data in one place. With automated reminders and easy tracking, we stayed on top of everything and optimized our SaaS spend. This not only saved us money but also improved compliance and contract management."

— Toms Sliede, Head of IT Workplace, Printify

Centralized Contracts and Renewal Details

CloudEagle.ai brought all of Printify’s contracts, renewal dates, and ownership details into one centralized platform. Its AI-powered metadata extraction automatically captured key information—like start and end dates, notice periods, and renewal terms—giving teams instant access to clean, accurate contract data. This made managing renewals easier and ensured no critical detail slipped through the cracks.

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Automated Contextual Renewal Alerts

The platform sends proactive renewal alerts to the right stakeholders, complete with relevant contract terms, app usage data, and owner details. These timely, contextual reminders helped teams take action early, reducing last-minute renewals, missed deadlines, and rushed decisions. Everyone stayed aligned and in control. With full context at their fingertips, stakeholders could make faster, more informed decisions without digging through spreadsheets or emails.

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Improved Negotiations with Price Benchmarks

CloudEagle.ai also provided pricing benchmarks from over $3.5 billion in SaaS transactions, giving Printify valuable leverage during negotiations. With this data, teams went into vendor conversations informed and confident, leading to faster decisions, better deals, and improved contract outcomes. The shared visibility also reduced compliance risks and drove stronger alignment across departments.

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Impact

Contract and Spend Visibility

Printify gained instant, one-click access to all its SaaS contracts and spend data with CloudEagle.ai. Instead of juggling emails and spreadsheets, the team could now see all contract terms, renewal dates, owners, and spending in one place. This clear view made it easier to track budgets, spot unnecessary costs, and make smarter decisions about renewals and new subscriptions. It also ensured everyone stayed aligned, with the right data available whenever it was needed.

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Proactive Renewal Management

Printify leveraged CloudEagle.ai to automate renewal alerts, ensuring timely notifications reached the right teams. This proactive approach helped them stay ahead of contract deadlines, avoid last-minute renewals, and reduce the risk of service disruptions. With more time to prepare, the team entered negotiations confidently and secured better deals. As a result, Printify saved over $292K, including $150K+ on Optimizely and $63K on Zendesk, through CloudEagle-facilitated vendor negotiations.

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Improved Ownership Clarity

With CloudEagle.ai, Printify gained full visibility into ownership by assigning a clear, designated owner for each SaaS application. This eliminated confusion, clarified responsibility for licenses and renewals, and ensured contract compliance. It created accountability across teams and streamlined internal workflows, allowing each department to manage its tools efficiently and avoid overlap.

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