CloudEagle.ai Empowered Printify to Gain Full Visibility and Control Across SaaS Contracts and Renewals

“Managing SaaS contracts across scattered systems often led to missed renewals, poor visibility, and last-minute vendor decisions. We didn’t have a clear view of what was renewing, when, or with which vendor. CloudEagle.ai changed that by centralizing all our contracts and renewal data; we now have full visibility, proactive alerts, and the confidence to negotiate better deals.”

— Toms Sliede, Head of IT Workplace, Printify

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20%

Reduction on SaaS spend

1830 hrs/yr

Saved in SaaS management

1180 hrs/yr

Saved in renewals

30

mins onboarding

$192K+

saving via renewal

$63K +

savings for Zendesk

Challenge

Printify faced challenges with scattered SaaS contracts and siloed ownership across different departments. Contract terms, renewal dates, and app ownership were manually tracked, leading to inefficiencies and missed deadlines. This decentralized approach made it difficult to stay ahead of vendor negotiations and ensure compliance, increasing the risk of missed renewals and overlooked contract terms. The lack of a centralized system left teams scrambling for information, slowing down decision-making.

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Solution

To streamline operations, Printify implemented CloudEagle.ai to centralize all SaaS contract data and provide visibility across teams. The platform’s AI-powered metadata extraction automatically pulled key details from contracts, such as renewal start and end dates, and triggered renewal reminders 90 days in advance. This helped the team stay ahead of critical deadlines and assign clear ownership for each app, ensuring accountability.

Result

With CloudEagle.ai, Printify proactively manages renewals, avoids compliance issues, and negotiates with greater confidence. The platform’s centralized dashboard allowed the team to make informed decisions quickly and efficiently. Printify saved time, improved coordination across departments, and strengthened vendor relationships, all while ensuring continuous compliance and cost optimization.

Challenge

As our SaaS footprint grew rapidly across the organization, so did the complexity of managing it. What started as a few tools soon became a web of contracts, renewals, and licenses spread across teams, with no central system to keep it all in check.

We relied on spreadsheets, email reminders, and shared folders to track critical contract data. It was disorganized, manual, and incredibly error-prone. Renewal dates slipped through the cracks, vendor terms were forgotten, and we were always playing catch-up.

Worse, we had no clear visibility into our SaaS spend. SaaS tools were being adopted faster than we could track them, and without an easy way to see when contracts were up for renewal or how licenses were being used, we couldn't identify savings or negotiate better terms.

Finance and procurement were constantly under pressure. We worried about paying for tools we no longer used or missing compliance obligations buried deep in contracts.

Solution

Why CloudEagle.ai?

Impact

“Savings started from day 1 as we had actionable insights from CloudEagle to optimize our SaaS spend.”

Contract and Spend Visibility

Printify gained instant, one-click access to all its SaaS contracts and spend data with CloudEagle.ai. Instead of juggling emails and spreadsheets, the team could now see all contract terms, renewal dates, owners, and spending in one place. This clear view made it easier to track budgets, spot unnecessary costs, and make smarter decisions about renewals and new subscriptions. It also ensured everyone stayed aligned, with the right data available whenever it was needed.

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Proactive Renewal Management

Printify leveraged CloudEagle.ai to automate renewal alerts, ensuring timely notifications reached the right teams. This proactive approach helped them stay ahead of contract deadlines, avoid last-minute renewals, and reduce the risk of service disruptions. With more time to prepare, the team entered negotiations confidently and secured better deals. As a result, Printify saved over $292K, including $150K+ on Optimizely and $63K on Zendesk, through CloudEagle-facilitated vendor negotiations.

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Improved Ownership Clarity

With CloudEagle.ai, Printify gained full visibility into ownership by assigning a clear, designated owner for each SaaS application. This eliminated confusion, clarified responsibility for licenses and renewals, and ensured contract compliance. It created accountability across teams and streamlined internal workflows, allowing each department to manage its tools efficiently and avoid overlap.