Rec Room Automated Employee Offboarding and Saved $1.5M Annually with CloudEagle.ai

"Offboarding employees across 100+ SaaS apps used to be a major challenge for our IT team. Manual steps left ex-employees with lingering access, creating security risks and wasted license costs. With CloudEagle.ai's Zero-Touch Offboarding feature, we've closed those gaps. No ex-employee access, lower risks, big cost savings, and simpler compliance."

— Devin Murphy, Senior Accounting Manager, RecRoom

$1.5M

annual savings from reclaimed licenses

75%

reduction in lingering admin access

<1 hour

to offboard an employee across 100+ apps

$1.5M

annual savings from reclaimed licenses

75%

reduction in lingering admin access

<1 hour

to offboard an employee across 100+ apps

Challenge

Manual offboarding across 100+ SaaS apps made access removal slow, repetitive, and difficult to verify.
Ex-employees retained standing access, creating security risks and increasing costs in annual license waste.
SOC 2 audit preparation was manual, with access to evidence scattered across apps, tickets, and spreadsheets.

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Solution

CloudEagle.ai triggered Zero-Touch Offboarding automatically from HRIS leaver events across all connected apps.
License Management automatically reclaimed unused licenses from departing employees for reassignment and savings.
Audit-ready access logs were generated by default, replacing manual SOC 2 evidence collection.

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Result

Offboarding time dropped from 24 hours to under one hour across 100+ SaaS applications.
Lingering admin access fell by 75%, reducing security exposure and compliance risks significantly.
License reclamation cut orphaned-account waste, saving Rec Room $1.5M annually.

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Challenge

Rec Room’s SaaS stack had grown to 100+ applications, making employee offboarding slow and difficult to manage manually.

IT had to log into 30+ admin consoles separately for every leaver, increasing the risk of missed deprovisioning and standing access from former employees.

Orphaned accounts created significant annual license waste, while SOC 2 audit preparation required weeks of manual evidence collection across disconnected systems.

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Solution

CloudEagle.ai created a single control plane for every offboarding event across the SaaS stack.
Zero-Touch Offboarding triggered deprovisioning automatically the moment HR marked an employee as a leaver.
License Management reclaimed licenses from departing employees and made them available for reassignment.
Privileged Access Visibility prioritized high-risk accounts, so sensitive systems were closed first.
Audit-ready access logs replaced manual SOC 2 evidence collection with a live record of access removal.

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Why CloudEagle.ai?

Rec Room evaluated several solutions and chose CloudEagle.ai for these reasons:

Delivers true end-to-end offboarding beyond basic SSO deprovisioning across apps outside IDPs.
HRIS-triggered workflows remove access instantly without ticket queues or manual coordination.
License reclamation is built into offboarding, turning leaver events into direct cost savings.
Audit-ready reporting simplifies SOC 2 reviews by generating continuous access evidence automatically.
500+ direct integrations provide full SaaS coverage without custom development for long-tail apps.

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Impact

Faster Offboarding, Closed Security Gaps

Offboarding time dropped from 24 hours to under 1 hour with Zero-Touch Offboarding.
Access removal now happens in minutes of an HRIS leaver event firing, not days later.
The IT team no longer tracks offboarding across 30+ admin consoles manually.

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75% Reduction in Lingering Access

Standing access from ex-employees dropped by 75%, materially reducing insider-risk exposure.
Privileged Access Visibility during exit events ensured sensitive systems were closed down first.
The security team gained a live view of who has access to what, rather than a quarterly snapshot that went stale immediately.

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$1.5M Annual Savings on Reclaimed Licenses

Automated license reclamation recovered seats tied to departing employees, saving $1.5M per year.
Reclaimed licenses were made available for reassignment rather than sitting unused on the invoice.
SOC 2 audit preparation moved from a multi-week scramble to an on-demand export, freeing IT capacity.

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