How a Leading Media Company Leveraged CloudEagle.ai With Flexera to Augment Their ITAM Strategy?

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20%

Reduction on SaaS spend

1830 hrs/yr

Saved in SaaS management

1180 hrs/yr

Saved in renewals

Challenge

A leading media company struggled to manage its expanding SaaS portfolio using Flexera, which lacked clear visibility into total app usage and spend.
This limited visibility made it difficult to optimize software costs, negotiate vendor contracts effectively, and maintain compliance.

Solution

The company implemented CloudEagle.ai alongside Flexera to enhance app discovery and license management through automated license harvesting.
CloudEagle’s AI metadata extraction streamlined contract management, setting up automated renewal reminders and enabling smarter vendor negotiations.

Result

With CloudEagle.ai, the company gained complete visibility into its SaaS portfolio and reduced manual tracking efforts.
Automated insights helped reclaim unused licenses, right-size JIRA and Zoom access, and achieve significant cost savings through smarter renewals.

Challenge

A leading media company with over 10K+ employees struggled to manage its growing SaaS portfolio. Their existing tool, Flexera, worked well for on-prem software but couldn’t keep up with cloud apps. The IT team lacked visibility into how many SaaS apps were being used and how often.

Flexera’s data was inaccurate and missed key usage details, like Zoom meeting hours or DocuSign envelopes. Without this insight, the company bought extra licenses instead of reusing unused ones, leading to wasted spend. Managing renewals and contracts manually also took too much time and effort.

Solution

CloudEagle.ai gave the company complete visibility into all SaaS apps, licenses, and usage data, helping them take control of their software spend.
The platform identified underused licenses and reclaimed or right-sized them, saving costs and improving license utilization.
CloudEagle.ai helped right-size licenses by reducing 200 JIRA licenses to 80 and downgrading unused Zoom licenses for better cost efficiency.
Its AI-powered contract management extracted key details, created renewal calendars, and sent reminders to ensure timely vendor negotiations.

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Why CloudEagle.ai?

The customer chose CloudEagle.ai for the following reasons:

Centralized view of all SaaS apps to eliminate redundancies and improve license use.
Automated license optimization reclaimed unused licenses and reduced costs.
AI-based contract management simplified renewals and aided better vendor negotiations.
Automation and real-time insights cut waste, streamline processes, and boost efficiency.

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Impact

“Savings started from day 1 as we had actionable insights from CloudEagle to optimize our SaaS spend.”

Enhanced Visibility and Time Savings

CloudEagle.ai provided a unified view of the SaaS stack, streamlining license tracking and app discovery.
It reduced manual tracking efforts by highlighting underused or redundant licenses, saving significant time.
The increased transparency improved operational efficiency, allowing the team to focus on more strategic tasks.

Proactive Negotiations and Cost Savings

AI-driven contract management features helped the organization stay ahead of renewal dates.
Automated reminders and contract detail extraction facilitated timely, proactive negotiations.
This led to better vendor terms, pricing adjustments, and significant cost savings by negotiating from a place of knowledge.

Curbing Additional License Purchases and Rightsizing

CloudEagle.ai identified unused licenses and helped avoid unnecessary purchases by reallocating them efficiently.
The organization downgraded excess licenses (e.g., JIRA and Zoom) to align with actual usage needs.
This resulted in substantial savings, ensuring that software spend was optimized and aligned with the company’s actual needs.

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