Offboarding ex-employees was becoming a big challenge for Treasure Data’s IT and HR teams. As the company grew, managing access to apps became more complex. The IT manager had to wake up early to revoke access manually across multiple time zones, often logging into each app individually. This slow, error-prone process created security risks, as a single mistake could leave a former employee with access to sensitive company data.
CloudEagle.ai Helps Treasure Data Save 1,354 Hours/Year with Geographic Location-Based Employee Offboarding
"As our global workforce expanded across different countries and time zones, manually deprovisioning employees from each application became an increasingly complex and unsustainable task. With CloudEagle.ai’s automated offboarding workflows, we streamlined account deactivation across 75 apps, boosting security and operational efficiency.”
— Steve Poe, Staff Business Systems Specialist, Treasure Data
1354 hrs/yr
Saved on offboarding
30
Ex-employee deproviosned
75 apps
Optimized after deprovisioning
Challenge
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Solution
CloudEagle.ai solved this challenge with its location-based offboarding automation. The platform enabled IT managers to quickly revoke access for employees, no matter their location, with just a few clicks. It also accounted for each employee’s time zone, ensuring offboarding occurred at the optimal time to minimize disruption and maintain system security across global teams.
Result
Treasure Data deprovisioned 30 users across 75 apps, saving valuable time previously spent on manual offboarding tasks. This newfound efficiency allowed the IT and HR teams to focus on more strategic initiatives. The company also saw a boost in security, as automation ensured that former employees could no longer access sensitive data. With a streamlined system in place, Treasure Data was able to scale faster and continue driving business growth.
Key Highlights:
- CloudEagle.ai helped Treasure Data save 1,354 hours annually by automating employee offboarding across 75 apps, reducing manual tasks.
- As the company expanded globally, CloudEagle.ai streamlined offboarding for employees across multiple time zones, allowing IT and HR teams to handle higher volumes without adding resources.
- The platform ensured that ex-employees immediately lost access to critical systems, preventing security risks from lingering access.
- The solution was implemented quickly in 30 minutes, integrating smoothly with existing systems like SSO, finance, and HRIS.
Challenge
As our company grew, offboarding ex-employees became an overwhelming challenge for our IT and HR teams. Managing user access across different regions of the world became increasingly complex, and we struggled to keep up.
For example, when an employee left Japan, our IT manager often had to wake up at 5 a.m. to handle offboarding tasks, manually revoking access to critical applications.
With only half of our apps connected to Okta, the IT manager had to log into each application individually to ensure access was revoked everywhere. This slow, tedious process was prone to errors, creating significant security risks. A single oversight could leave a former employee with access to sensitive data, potentially leading to security breaches and severe consequences.
This manual process drained valuable time and resources, diverting our teams from more strategic initiatives like improving IT systems and supporting business growth. It quickly became clear that the traditional offboarding approach was inefficient, causing delays, adding complexity, and exposing the company to avoidable security risks.
Solution
"CloudEagle.ai’s automated deprovisioning workflows, based on geographic location and timing, transformed our offboarding process. With just one click, we could instantly revoke access across all apps, saving time, reducing manual tasks, and ensuring access was removed securely and without delay."
— Steve Poe, Staff Business Systems Specialist, Treasure Data
Fastest integration in the industry
Treasure Data was able to integrate CloudEagle.ai in just 30 minutes, making the setup quick and easy. The platform connected smoothly with their existing SSO, finance, and HRIS systems, allowing for a hassle-free offboarding process. This fast integration gave them instant visibility into their SaaS apps, eliminating manual work and automating app access management right away.
Location-based workflows
CloudEagle.ai’s location-based workflows made it simple to customize offboarding for employees based on their location and time zone. This ensured that the offboarding process was consistent and efficient, no matter where the employees were located. Whether working in different countries or across time zones, the system made sure tasks were done at the right time, minimizing delays and keeping things running smoothly.
Proactive access governance
CloudEagle.ai provided real-time monitoring of the deprovisioning process, quickly identifying 30 employees who still had access to 75 apps. This proactive feature enabled administrators to address access issues immediately, preventing delays and reducing security risks by ensuring that no user permissions were overlooked.
Impact
From hours to seconds
With CloudEagle.ai, tasks that once took the IT team hours of manual work were reduced to just a few clicks. Previously, offboarding involved logging into each application individually, revoking access manually, and tracking each step to ensure no permissions were overlooked. Now, the entire offboarding process is fully automated, significantly reducing the time spent on these tasks.
Boosted operational scalability
Managing offboarding for employees across multiple time zones and regions, which was once complex and time-consuming, became an efficient, streamlined process. There was no added complexity as the company expanded, meaning that the IT and HR teams could handle a larger volume of offboarding tasks without needing additional resources or team members.
Eliminating lingering access
CloudEagle.ai’s real-time tracking and automation ensured that former employees lost access to critical company systems immediately. By automatically revoking access and monitoring the process in real-time, the platform provided full visibility, reducing the risk of lingering access. This proactive approach minimized security threats, ensuring that no sensitive data remained accessible after an employee’s departure.
