Aira Centralized their SaaS Contracts and Invoices using CloudEagle.ai

“CloudEagle was the right choice for us. “We got a centralized view of all the SaaS contracts, and the team doesn’t have to chase behind employees’ inboxes anymore.”

- Troy Otilio, CEO, Aira

Get Free Savings Analysis

20%

Reduction on SaaS spend

1830 hrs/yr

Saved in SaaS management

1180 hrs/yr

Saved in renewals

1350 hrs/yr

Saved on renewals

1170 hrs/yr

Saved in contract management

$485,600

Total Savings Realized

Challenge

Aira had no centralized system for SaaS contracts or invoices, causing important data to be scattered across inboxes and shared folders.
This lack of organization caused missed renewals and multiple contracts auto-renewing without review, leading to financial inefficiencies.

Solution

CloudEagle.ai integrated with Aira’s internal systems to automatically extract and centralize all SaaS contract and invoice data in one dashboard.
Automated renewal reminders and workflows ensured the team never missed deadlines, providing procurement and finance.

Result

Aira gained centralized visibility over all contracts and invoices, preventing missed renewals and unwanted auto-renewals.
Renewal workflows started 90 days early, streamlining renegotiations and saving valuable time for finance and procurement teams.

Challenge

We recognized the importance of securely storing SaaS contracts, given their sensitive nature. However, we had our SaaS contracts and invoices distributed across various locations, including employees' inboxes and shared folders.

What we lacked was a centralized inventory to consolidate all this sensitive data in one secure location. Our decentralized storage approach resulted in the team frequently overlooking SaaS renewals, unintentionally leading to multiple contracts auto-renewing.

Solution

CloudEagle.ai gave Aira a centralized platform to manage their entire SaaS lifecycle — from procurement to renewals, contracts, and vendors.
It integrated smoothly with Aira’s internal systems to extract and upload all contract data, keeping everything organized in one place.
All SaaS contracts and invoices were centralized in a single dashboard with 90-day renewal reminders to prevent missed deadlines.
Automated renewal workflows saved time, avoided auto-renewals, and streamlined the overall contract management process.

Why CloudEagle.ai?

Aira evaluated several solutions but chose CloudEagle.ai for the following reasons:

CloudEagle.ai gave Aira one platform to manage contracts, invoices, and vendor data for better spend control.
Integration was seamless, making contract data easy to extract and organize.
Automated renewal workflows prevented missed contract renewals or renegotiations.
A centralized dashboard provided real-time visibility for finance and procurement to manage and optimize SaaS contracts.

Impact

“Savings started from day 1 as we had actionable insights from CloudEagle to optimize our SaaS spend.”

Centralized contract management

CloudEagle.ai helped Aira centralize all SaaS contracts and invoices, eliminating the risk of documents being lost in inboxes or shared folders.
It streamlined tracking and management processes by organizing relevant documents for each application, saving valuable time.
This centralized approach saved Aira 1,170 hours annually by improving contract and metadata extraction efficiency.

No more missed renewals

CloudEagle.ai automated the renewal workflows, saving Aira 1,350 hours per year by initiating workflows 90 days before renewal dates.
The platform enabled Aira to stay ahead of renewals and leverage usage data for effective renegotiations, ensuring timely contract renewals.
Aira’s proactive approach led to $485,600 in savings, avoiding unnecessary renewals and optimizing SaaS expenses.

Contract retrievals made easy

Aira’s team saved time by using CloudEagle.ai’s dynamic filters to quickly retrieve SaaS contracts and invoices, eliminating manual searching.
Filters like "renewal date" allowed the team to easily find specific documents, further improving efficiency.
CloudEagle.ai helped Aira streamline the process and reduce time spent on document management.