"We had limited visibility into SaaS usage and spending across departments, which made it hard to control costs or manage renewals effectively. There was no centralized process, and unused licenses often went unnoticed. CloudEagle.ai changed that by giving us the tools and insights to track usage, benchmark pricing, and make informed decisions. Now we have full control over our software spend."
— Abhishek Khare, SVP, Chief Acceleration Officer, Horizon Media
Horizon Media’s leadership team wanted to reduce unnecessary software spending and gain better control over their growing SaaS and digital tools. But with little visibility into which apps were being used, how much they cost, or where there was overlap, it became difficult to manage renewals or spot cost-saving opportunities. This lack of insight led to inefficiencies, wasted spend, and missed chances to negotiate better deals.
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CloudEagle.ai partnered with Horizon Media to perform a deep analysis of their entire software stack. This included reviewing app usage, license data, contract terms, and overall spend. By mapping each tool to its actual business use and comparing vendor pricing with market benchmarks, CloudEagle.ai uncovered areas for consolidation, cost reduction, and smarter renewal planning.
CloudEagle.ai’s insights helped Horizon Media identify $107K in potential savings on their upcoming Monday.com renewal by benchmarking pricing against similar companies. They also discovered 45 unused Zoom licenses, which were promptly deactivated to avoid ongoing waste. These actions gave Horizon Media immediate savings and better long-term control over its software investments.
As we continued to grow, our use of SaaS applications expanded rapidly across multiple departments and business units. Each team was purchasing the software on its own that best met its specific needs, but this resulted in a complex and fragmented technology environment.
Without a centralized system to monitor how these tools were being used, when licenses were up for renewal, or how much we were spending, managing our software investments became increasingly challenging.
Duplicated tools increased, which meant we were paying for tools that overlapped or weren’t fully utilized. Additionally, some licenses were inactive but still accruing costs, contributing to wasted spend.
We lacked the data needed to benchmark pricing or negotiate better deals with vendors, and the disjointed management approach made it difficult for IT, procurement, and finance teams to work together effectively.
“CloudEagle.ai gave us the structure and visibility we desperately needed to manage our growing software portfolio. Their detailed analysis uncovered areas where we were overspending and guided us in negotiating better deals. Beyond just the numbers, they helped us implement an efficient, ongoing renewal process that keeps us organized and in control.”
— Abhishek Khare, SVP, Chief Acceleration Officer, Horizon Media
CloudEagle.ai provided Horizon Media with complete visibility into their software ecosystem by conducting a thorough audit of all applications across departments. Each tool was categorized by function, cost center, and user base, enabling identification of redundant applications and opportunities for license consolidation or elimination. This structured analysis established a clear baseline for optimizing SaaS costs.
Through direct integrations with key platforms like Zoom and Monday.com, CloudEagle.ai delivered real-time usage and license utilization data. This granular insight allowed Horizon Media to accurately distinguish between active and inactive licenses, facilitating the deactivation of unused assets. This shift to data-driven license management significantly reduced wasted spend and improved renewal accuracy.
CloudEagle.ai benchmarked Horizon Media’s SaaS pricing against industry standards for comparable organizations, uncovering areas of overpayment. Armed with this market intelligence, Horizon’s procurement and finance teams were empowered to renegotiate contracts more effectively. Additionally, CloudEagle.ai implemented automated renewal workflows that tracked contract expirations, issued timely alerts, and streamlined vendor communications.
