“We had very little to no clear visibility into how our SaaS licenses were being used across teams. CloudEagle.ai gave us the clarity and insights we needed to identify underused licenses and cut unnecessary costs. In no time, we saved $92K—and it’s now a key tool in our proactive SaaS spend management strategy.”
— Ankit Aggarwal, Finance Controller, RateGain
RateGain, a global travel tech company, faced mounting challenges in managing its rapidly growing software stack of over 100 applications. Everything was managed through spreadsheets, which made it hard to see how tools were being used, where money was being wasted, or when renewals were coming up. This led to overspending, unused licenses, and missed chances to optimize their software stack.
%201.svg)
To solve these issues, RateGain adopted CloudEagle.ai to centralize license management and automatically identify and reclaim unused licenses. The platform offered real-time visibility into license usage, helped recover wasted licenses, and flagged underused tools across the company. Within minutes, the team had full visibility into their SaaS tools, making it easy to track spending and usage without relying on spreadsheets.
Leveraging CloudEagle.ai, RateGain saved $92K by cutting down on unused licenses and reassigning them to new employees. The platform gave them clear insights into how their software was being used, helping them avoid unnecessary purchases and renewals. This made their license management easier, reduced costs, and helped them run their SaaS operations more efficiently.
As RateGain grew, managing our expanding SaaS portfolio became increasingly difficult. Different departments adopted their own tools, and we relied on spreadsheets to track licenses and renewals—an inefficient and error-prone process.
Without a centralized system, we had limited visibility into license usage. We couldn’t easily identify underused or redundant apps, which led to wasted spend. Manual tracking further complicated renewals, requiring time-consuming reviews of emails and spreadsheets and increasing the risk of missed deadlines or unwanted auto-renewals.
We also lacked a clear, consolidated view of total SaaS spend. Comparing costs across vendors or identifying contracts for optimization was nearly impossible, leading to missed opportunities for savings.
"CloudEagle.ai transformed how we manage our SaaS licenses by automating the identification of underused licenses. It gave us real-time visibility into our software usage, helping us quickly find areas of overspending and remove unused licenses. The platform’s data-driven insights allowed us to act immediately and optimize our SaaS portfolio efficiently."
— Ankit Aggarwal, Finance Controller, RateGain
CloudEagle.ai provided RateGain with detailed real-time insights into how software licenses were being used by department, feature, and user. This made it easy to spot underused or duplicate licenses and reassign them, reducing unnecessary spending. Automation replaced manual tracking, ensuring RateGain only paid for what teams truly needed, leading to smarter, data-driven decisions.
RateGain streamlined its renewal process using CloudEagle.ai’s centralized renewal calendar and automated reminders sent 90 days in advance. This ensured no renewals were missed and compliance was maintained. Approval workflows were also automated, making it simple for stakeholders to review and approve renewals quickly. The result: fewer delays, fewer surprises, and more time for strategic work.
CloudEagle.ai helped RateGain bring all SaaS tools and spending into one centralized platform. With a clear, unified view of all subscriptions across departments, the team could easily monitor usage, plan renewals, and avoid duplicate purchases. This consolidation improved cost control, eliminated waste, and gave the business greater visibility into total SaaS spend.
RateGain saved $92k in just three months by identifying unused software licenses and reallocating them instead of buying new ones. With help from CloudEagle.ai, they were able to cut unnecessary spending without affecting team productivity. This wasn’t just about saving money; it was about using SaaS more strategically, aligning spending with actual business needs.
With CloudEagle.ai, RateGain replaces manual, spreadsheet-based tracking with an automated, scalable system for managing SaaS tools. License renewals, reallocations, and usage reviews are now streamlined and reliable. This shift made budgeting more predictable and improved control over software use across the company.
By bringing IT, finance, and procurement together on a single platform, CloudEagle.ai improved visibility and teamwork around SaaS management. Real-time data made it easier to make informed decisions on renewals and allocations. Automation reduced manual tasks, allowing teams to focus more on planning and strategy, leading to better coordination and greater accountability.
