“We had very little to no clear visibility into how our SaaS licenses were being used across teams. CloudEagle.ai gave us the clarity and insights we needed to identify underused licenses and cut unnecessary costs. In no time, we saved $92K—and it’s now a key tool in our proactive SaaS spend management strategy.”
— Ankit Aggarwal, Finance Controller, RateGain
RateGain, a global travel tech company, faced mounting challenges in managing its rapidly growing software stack of over 100 applications. Everything was managed through spreadsheets, which made it hard to see how tools were being used, where money was being wasted, or when renewals were coming up. This led to overspending, unused licenses, and missed chances to optimize their software stack.
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To solve these issues, RateGain adopted CloudEagle.ai to centralize license management and automatically identify and reclaim unused licenses. The platform offered real-time visibility into license usage, helped recover wasted licenses, and flagged underused tools across the company. Within minutes, the team had full visibility into their SaaS tools, making it easy to track spending and usage without relying on spreadsheets.
Leveraging CloudEagle.ai, RateGain saved $92K by cutting down on unused licenses and reassigning them to new employees. The platform gave them clear insights into how their software was being used, helping them avoid unnecessary purchases and renewals. This made their license management easier, reduced costs, and helped them run their SaaS operations more efficiently.
As RateGain grew, managing our expanding SaaS portfolio became increasingly difficult. Different departments adopted their own tools, and we relied on spreadsheets to track licenses and renewals—an inefficient and error-prone process.
Without a centralized system, we had limited visibility into license usage. We couldn’t easily identify underused or redundant apps, which led to wasted spend. Manual tracking further complicated renewals, requiring time-consuming reviews of emails and spreadsheets and increasing the risk of missed deadlines or unwanted auto-renewals.
We also lacked a clear, consolidated view of total SaaS spend. Comparing costs across vendors or identifying contracts for optimization was nearly impossible, leading to missed opportunities for savings.
RateGain saved $92k in just three months by identifying unused software licenses and reallocating them instead of buying new ones. With help from CloudEagle.ai, they were able to cut unnecessary spending without affecting team productivity. This wasn’t just about saving money; it was about using SaaS more strategically, aligning spending with actual business needs.
With CloudEagle.ai, RateGain replaces manual, spreadsheet-based tracking with an automated, scalable system for managing SaaS tools. License renewals, reallocations, and usage reviews are now streamlined and reliable. This shift made budgeting more predictable and improved control over software use across the company.
By bringing IT, finance, and procurement together on a single platform, CloudEagle.ai improved visibility and teamwork around SaaS management. Real-time data made it easier to make informed decisions on renewals and allocations. Automation reduced manual tasks, allowing teams to focus more on planning and strategy, leading to better coordination and greater accountability.
