Tired of manually managing user accounts? Are you overwhelmed with access requests and the complexities of user onboarding and offboarding?
It's time to avoid the shackles of time-consuming manual processes and adopt a more efficient and simplified approach.
As per Tools4ever, when a new person is hired, it takes the IT department an average of 30 minutes to create a new account and assign proper permissions.
However, effectively handling numerous accounts is a difficult process. That's where the user provisioning software comes in. You can automate user account provisioning, maintenance, and access controls with a suitable solution, assuring efficiency and security.
In this article, we'll learn more about automated user provisioning and check out the top seven user provisioning software solutions in 2023, that will enable you to be in charge of your user lifecycle management.
Defining User Provisioning
User provisioning process is critical to access management in a business setting. It involves setting up, managing, and adjusting user accounts to provide proper access to various apps depending on roles, departments, and responsibilities.
Creating user accounts, validating identities, maintaining passwords, establishing access levels, and guaranteeing consistent synchronization of user data across numerous platforms are all part of the process.
Automating user provisioning minimizes tedious administrative duties, decreases the risk of human error, and enables seamless employee onboarding and offboarding.
Check out our User Provisioning and Deprovisioning article to understand how it can transform your organization's user management processes.
How do you automate user provisioning?
Automating user provisioning is critical for firms seeking improved access management and better productivity. Manual provisioning is not scalable and can result in inaccurate information, access difficulties, and security flaws.
Organizations can automate the process by deploying a user provisioning software that assures accuracy, efficiency, and compliance. Moreover, these automated user provisioning solutions allow for centralized SaaS management, seamless integration with HRIS systems to make the process easier; as well as increase overall efficiency and security.
A study by Imanami shows a 42% productivity increase just by managing permissions and completing the user provisioning process.
Here are some of the benefits of automating user provisioning:
- It streamlines the process of creating and managing user accounts. IT and HR teams can save time and focus on more strategic tasks.
- Role-based provisioning grants suitable privileges based on roles and responsibilities.
- Automated provisioning improves security and accuracy and provides audit trails for compliance.
- With centralized control and visibility, all users can be organized in one place for easy management.
How does Automated User Provisioning work?
Automated user provisioning streamlines access management by establishing permissions and resource access based on predetermined parameters within an IAM platform. New users are automatically provided appropriate access privileges for their respective roles by defining automation rules related to roles and policies.
For instance, when a sales user gets added to the HR system, their account is activated on the IAM platform, allowing them access to apps such as CRM. The workflow also includes additional resources needed, such as cloud drives or tracking systems.
Automated provisioning improves user onboarding, assures consistent access, and streamlines access management tasks.
Top 7 User provisioning software to automate your process
CloudEagle is a comprehensive SaaS spend management platform featuring automatic user provisioning and deprovisioning modules. With CloudEagle's intuitive workflows and integration capabilities with identity and access management systems, you can streamline user onboarding and offboarding procedures while simplifying access management.
User Provisioning and Deprovisioning Workflows: CloudEagle streamlines the granting and revoking of user access by integrating with client's SSO and HRIS systems, and organizing all the users in one centralized location.
From one location. HR and IT team can provision and deprovision users in just one click. Forget about visiting each app to grant and revoke access, with CloudEagle, you can simplify the process and save time.
Automated Provisioning and Role-Based Permissions: Auto-provisioning rules can be configured based on user roles and departments. Whenever the system identifies a new user, the relevant apps will be suggested to the user, and he/she can be provisioned to the apps in just a click.
Centrally Identity and Access Management: CloudEagle is a centralized platform for handling user identities and access. It eliminates the need for spreadsheets and manual procedures, allowing IT professionals to manage user provisioning and de-provisioning duties more efficiently.
- Provides 100% visibility over your SaaS portfolio
- Identifies and eliminates duplicate and redundant apps for cost optimization
- Renewal workflows help renew contracts on time
- Accelerates approval requests with procurement workflows
- Manages and tracks SaaS vendors in one place
- Harnesses unused licenses and reallocates them
- Centralizes all SaaS contracts for a secure management process
- SaaS buying experts assist with negotiation
- Has AI-powered recommendation engine for vendor research.
The Starter pack is priced at $1000 per month. The pricing varies based on your annual software spend.
SailPoint is a cloud-based user provisioning software that uses big data and machine learning to provide an AI-driven method for detecting user activity. SailPoint has capabilities such as autonomous risk detection and mitigation, faster process coordination, and extensibility with low or no-code modification.
- Monitoring and control of user access lifecycles in real-time.
- Extensive cloud governance features, including cloud resource detection and protection.
- Strong security safeguards for organized and unstructured data.
- Management of passwords within the enterprise.
- Effective risk reduction, especially for SaaS subscription products.
With its AI-driven capabilities and extensive features, SailPoint is dependable user-provisioning software for enterprises in the digital era.
OneLogin is a user-provisioning software that creates a seamless digital environment by enabling safe and simple access for employees, external consumers, and developers. Managers can simply integrate all their apps with OneLogin and respond promptly to recognized concerns.
- Developer-friendly identity verification, validation, transfer, and management that does not compromise user experience.
- Comprehensive access control and faster user onboarding and offboarding processes.
- Advanced security enforcement with machine learning features.
- Support for different directory types is supported.
With its many features and emphasis on user experience, OneLogin streamlines user access provisioning and improves overall safety in the digital world.
Okta is a strong platform that enables safe interactions between people and technology. With Okta, users can access programs from any device or platform by harnessing the power of the cloud while adhering to tight security requirements. It interacts smoothly with a company's current databases, identity servers, and a library of over 4,000 apps.
- Password-free access via email-based links and enhanced security with multi-factor authentication
- Integration with more than 120 pre-integrated user profile lifecycle apps for simplified user permission management
- Single sign-on solution that links and integrates with multiple identity repositories
- Complete audit reports that help gain an overview of all users and their actions.
Okta offers a safe and hassle-free solution for accessing apps and managing user rights in a complex and ever-changing technological environment.
JumpCloud is a cloud-based platform that enables businesses to access their IT services from any platform or location. It provides a comprehensive solution for IT, threat detection, and DevOps teams to handle employee identities efficiently and facilitate productivity.
- The platform is entirely cloud-based, guaranteeing accessibility and scalability.
- Simplified authentication and account management operations using single sign-on (SSO) and user lifecycle management
- Strong network authentication features, providing secure cloud access to business resources
- Safe app and server authentication, ensuring restricted and secure access to essential systems and apps.
JumpCloud's platform helps enterprises increase productivity, strengthen security, and easily handle employee identities, resulting in a seamless and safe IT environment.
Oracle Identity Management is a robust tool developed to help enterprises with successful user access provisioning and identity management. It provides smooth integration with internal and external business resources, including cloud-based technologies, allowing enterprises to maintain authority over user identities throughout their life cycle.
This platform includes identity governance, access control, and file transfers, providing strong security and compliance.
Primary features of the platform:
- Access permissions management across several IT resources within a company
- Streamlined user responsibility creation and administration, including automatic identity-based limits
- Strong password management features for increased security
- Platform and server neutrality, allowing for deployment in the cloud, on-premises, and hybrid settings.
- Integration with Oracle Identity Cloud Service, a total solution that includes key identity and access management capabilities.
Omada is a complete identity management system that provides key identity governance capabilities for safe, compliant, and efficient on-premises management. With its end-to-end IAM solution, organizations can successfully manage and administer all types of identities and access across many sources.
Primary features of the platform:
- Modern identity governance and administration features assure compliance and increase security
- Enhancement of corporate agility while preserving rigorous access constraints for sensitive data
- The smooth management of blended identities across multiple platforms that allows effective user access provisioning
- Support for access approval processes centered around corporate data, guaranteeing approved resource access
- Simplification of remedial tasks by offering one-click actions for dealing with important findings.
Efficient user provisioning is critical for businesses looking to improve access control, security, and operational effectiveness. Manual methods take time, are prone to errors, and are difficult to scale. User access provisioning software, which provides automation, role-based permissions, and centralized administration, can help.
This article discussed the seven best user provisioning software tools to help automate the process and help IT and HR teams streamline user management and onboarding processes.
CloudEagle is recommended if your goal is to streamline your entire SaaS lifecycle, from procurement to user provisioning.
Take control of your user lifecycle management with CloudEagle and enjoy simplified user access provisioning and de-provisioning.
Frequently asked questions
1. What is the significance of Automated User Provisioning?
By controlling user access to apps, automated provisioning eliminates human labor. IT teams save time by creating user accounts, assigning rights, and revoking access as needed. Manual provisioning is still necessary, even with Active Directory.
However, with automation, access and privileges are pre-configured depending on user roles and regulations. When changes occur, apps and resources seamlessly adjust. This simplifies the procedure and frees up IT professionals for other work.
2. What are the best practices for user provisioning
- Automate user provisioning to improve productivity, decrease mistakes, and streamline operations.
- Use role-based access control (RBAC) to assign suitable access privileges.
- Follow the concept of least privilege by allowing users only the required access.
- For centralized user provisioning and access management, use a SaaS management platform.
- Eliminate shadow apps by establishing strict access rules and verifying allowed programs regularly.
- For effective access control, integrate user provisioning with IAM systems.
- Review and update users' permissions regularly to ensure consistency with changing roles and responsibilities.
3. What factors should you prioritize when choosing user provisioning tools?
When choosing User Provisioning tools, consider scalability, ease of integration with current systems, an intuitive user interface, customization choices, security features, and vendor support. Organizations should also evaluate the solution's suitability for their distinctive business requirements and verify that it is consistent with their overall access management strategy.