Nowports lacked data points like app usage data and contract renewal dates. They did not have access to benchmarking data to negotiate with vendors during procurement and renewals. As a result, they were not able to track their own SaaS usage and were prone to missing renewal deadlines.
Nowports Secures 34% Savings with CloudEagle's Effective Negotiation
“ CloudEagle’s AI platform streamlined our entire SaaS procurement process by centralizing all the vendor contracts in a single repository and sending timely renewal reminders, so we were not caught off guard. The platform analyzed the right number of licenses to buy, and their experienced SaaS buyers got us the best prices. We saved a ton of money and time.”
- Diego Coria, Finance Manager, Nowports
34%
Savings secured via negotiations
30 mins
For CloudEagle onboarding
70%
Time reduction on negotiations
Challenge
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Solution
CloudEagle provided access to these data points along with visibility into app usage through integrations. Additionally, it sent timely reminders about upcoming contract renewals, and a centralized view of all contract details, combined with benchmarking data and expertise.
Result
CloudEagle’s AI platform combined with experienced SaaS buyers to negotiate with vendors and secure discounts on contracts, saving Nowports a lot of time and money on software spend.
Key Highlights:
CloudEagle provided Nowports visibility into all their SaaS contract and usage data and helped them secure significant savings.
Challenge
Our finance team was swamped with weekly renewals, making it tough to keep track. We relied on emails and spreadsheets to manage them while handling approvals from 8-10 stakeholders across different departments.
On the other hand, purchase requestors did not have visibility into the approval process, and a few approvals were stuck without anyone looking into them for a couple of weeks. Sometimes, finance teams would miss contract renewals and rush through last-minute approvals for fear of being locked out of apps.
New application purchase requests were sent in emails and tracked on spreadsheets. The procurement team had no access to pricing benchmarks. Purchases were most often based on the list price, with no negotiations.
Solution
"We got complete visibility into our procurement process through automated workflows, while CloudEagle's SaaS buying experts handled vendor negotiations and purchased the right products at competitive prices. Their partnership streamlined our contract and procurement operations and ensured smart purchasing decisions."
- Diego Coria, Finance Manager, Nowports
Easy onboarding and integration
CloudEagle was onboarded in 30 minutes and its extensive integration library of 300+ connectors facilitated Nowports in swiftly gaining a comprehensive view of their SaaS stack upon onboarding. The platform efficiently analyzed finances and SSO transactions to compile a list of all SaaS products utilized or paid for by their team. Additionally,
Quick contract metadata extraction
We assisted Nowports in uploading contracts from their Google Drive, including data for missing contracts, and facilitated communication with vendors to obtain the necessary documents. CloudEagle extracted all the metadata from the contracts, including the renewal dates, and organized them in a centralized dashboard for easy tracking. Integration with messaging channels enabled our platform to send renewal notifications and alerts 90 days before the deadline.
Streamlining procurement process
Our workflows helped Nowports optimize their procurement process, so now employees can track their requests in real-time with complete transparency. CloudEagle’s SaaS buying experts worked with Nowports team to gather usage insights from the platform and conduct detailed market research to purchase the right product at the right price for Nowports based on their requirements.
Impact
Savings through effective negotiations
CloudEagle's SaaS experts secured a 34% savings for Nowports, overcoming vendor resistance with effective negotiation tactics. Detailed market research and price benchmarking data enabled our negotiation experts to secure favorable deals, resulting in 70% time savings for Nowport's procurement team.
Got rid of spreadsheets
Nowports got complete visibility into its SaaS repository, spend, and usage. They no longer rely on spreadsheets to track app usage or spend, instead, they now have a centralized dashboard for easier app tracking and analysis.
Quicker and more transparent procurement
Automated workflows streamlined the procurement process, eliminating the need to chase approvals. With 100% transparency and real-time notifications, requesters can now see the progress of their purchase requests, resulting in increased accountability and quicker turnaround times in purchasing.
