CloudEagle.ai Helped Bold Save $100K Through Spend Analysis, Contract Optimization, and Renewal Management

“It was difficult to understand where our SaaS budget was going, we couldn’t easily track usage or manage contracts effectively. CloudEagle.ai gave us real-time visibility, helped us spot unused apps, and renegotiate smarter deals. We ended up saving $100K by cutting waste and making better decisions. It also brought our finance and IT teams together to manage costs more strategically.”

— Jeisson Alvis, Head of Information Security, Bold

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20%

Reduction on SaaS spend

1830 hrs/yr

Saved in SaaS management

1180 hrs/yr

Saved in renewals

30

mins onboarding

$100K

in cost savings

100%

visibility on SaaS apps

Challenge

Bold struggled with tracking their SaaS spend, managing contracts, and keeping up with renewals across various teams. Without a centralized system, they lacked visibility into their total spend, contract and license details, and upcoming renewals. This resulted in auto-renewals, missed opportunities to renegotiate contracts, and inefficiencies, ultimately leading to wasted spend.

Solution

To address these challenges, Bold implemented CloudEagle.ai to get complete SaaS spend visibility, manage contract data, and streamline renewal workflows. The platform provided real-time insights into their SaaS apps, spend, and licenses, helping them identify opportunities to rationalize apps and reduce costs. With centralized contract data, Bold was able to track usage, manage renewals, and make data-driven decisions all from one platform.

Result

CloudEagle.ai helped Bold save $100K by identifying areas of increased spend, renegotiating contracts, and automating the renewal process. The automated workflows helped avoid autorenewals, and the centralized spend data enabled the team to make more informed, cost-effective decisions. This led to better budget allocation, reduced license waste, and improved overall spend management.

Challenge

As our SaaS portfolio expanded across departments, managing subscriptions became increasingly complex. We relied on spreadsheets and emails, which led to a fragmented and error-prone system. Renewals were often missed, licenses were misallocated, and we faced frequent disruptions due to poor tracking.

Without a centralized system, consolidating spend data and monitoring compliance was a constant struggle. Our team had to manually dig through contracts, renewal dates, and usage reports, always worried we’d overlook something important or keep paying for tools we no longer needed.

The lack of visibility made it hard to evaluate which tools delivered real value. And without automation, we couldn’t reliably audit usage or ensure licenses were properly assigned across teams. Ultimately, we were flying blind—unable to make data-driven decisions or control SaaS costs effectively.

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Solution

Why CloudEagle.ai?

Impact

“Savings started from day 1 as we had actionable insights from CloudEagle to optimize our SaaS spend.”

Cost Savings Translated into Strategic Growth Opportunities

The $100K in savings Bold achieved wasn’t just a cost-cutting win—it became a growth enabler. Freed-up budget was redirected to important initiatives like security upgrades and internal tools. CloudEagle.ai helped turn SaaS optimization into a strategic advantage, allowing Bold to invest in long-term improvements.

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Cultural Shift Toward Data-Driven Decision Making

CloudEagle.ai changed how Bold made technology decisions. Instead of relying on assumptions, teams now use real-time data to evaluate SaaS performance and vendor value. This fostered a culture of accountability and ongoing optimization. Every license is now reviewed through a clear ROI lens.

Operational Resilience and Compliance Confidence

With centralized contracts and automated renewals, Bold reduced the risk of missed deadlines or compliance gaps. They gained full visibility into licensing limits and vendor terms. This proactive management helped avoid renewal “fire drills” and freed up time for strategic planning. Leadership now has greater confidence in SaaS governance.