Bold struggled with tracking their SaaS spend, managing contracts, and keeping up with renewals across various teams. Without a centralized system, they lacked visibility into their total spend, contract and license details, and upcoming renewals. This resulted in auto-renewals, missed opportunities to renegotiate contracts, and inefficiencies, ultimately leading to wasted spend.
CloudEagle.ai Helped Bold Save $100K Through Spend Analysis, Contract Optimization, and Renewal Management
“It was difficult to understand where our SaaS budget was going, we couldn’t easily track usage or manage contracts effectively. CloudEagle.ai gave us real-time visibility, helped us spot unused apps, and renegotiate smarter deals. We ended up saving $100K by cutting waste and making better decisions. It also brought our finance and IT teams together to manage costs more strategically.”
— Jeisson Alvis, Head of Information Security, Bold
30
mins onboarding
$100K
in cost savings
100%
visibility on SaaS apps
Challenge
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Solution
To address these challenges, Bold implemented CloudEagle.ai to get complete SaaS spend visibility, manage contract data, and streamline renewal workflows. The platform provided real-time insights into their SaaS apps, spend, and licenses, helping them identify opportunities to rationalize apps and reduce costs. With centralized contract data, Bold was able to track usage, manage renewals, and make data-driven decisions all from one platform.
Result
CloudEagle.ai helped Bold save $100K by identifying areas of increased spend, renegotiating contracts, and automating the renewal process. The automated workflows helped avoid autorenewals, and the centralized spend data enabled the team to make more informed, cost-effective decisions. This led to better budget allocation, reduced license waste, and improved overall spend management.
Key Highlights:
- Bold saved $100K with complete spend visibility, optimizing contracts, and automating renewal processes through CloudEagle.ai.
- Contract optimization efforts led to improved vendor negotiations, better pricing, and the elimination of redundant tools.
- Automated renewal workflows ensured timely actions, helped avoid surprise renewals, and improved overall efficiency.
Challenge
As our SaaS portfolio expanded across departments, managing subscriptions became increasingly complex. We relied on spreadsheets and emails, which led to a fragmented and error-prone system. Renewals were often missed, licenses were misallocated, and we faced frequent disruptions due to poor tracking.
Without a centralized system, consolidating spend data and monitoring compliance was a constant struggle. Our team had to manually dig through contracts, renewal dates, and usage reports, always worried we’d overlook something important or keep paying for tools we no longer needed.
The lack of visibility made it hard to evaluate which tools delivered real value. And without automation, we couldn’t reliably audit usage or ensure licenses were properly assigned across teams. Ultimately, we were flying blind—unable to make data-driven decisions or control SaaS costs effectively.
Solution
"CloudEagle.ai helped us track contract terms and automate renewals. It gave us better control over our licenses, saved us money, and ensured we stayed compliant. The tool also streamlined our usage reporting, making it easier to forecast our SaaS costs."
— Jeisson Alvis, Head of Information Security, Bold
Analyzed SaaS Spend by Department and Vendor
CloudEagle.ai allowed Bold to break down SaaS spend by department, application, and vendor. This gave teams a detailed view of how budgets were being used and where inefficiencies existed. By spotting underutilized tools or overlapping spend, they could reallocate resources more effectively. This helped align every dollar spent with real business needs and priorities.
Centralized Contract and Ownership Data
All SaaS contract and ownership information was brought into one simple dashboard. Teams could quickly access key details like contract terms, renewal dates, and ownership responsibilities. No more digging through spreadsheets or disconnected systems. This centralization improved organization, reduced errors, and made contract management much more efficient.
Automated Renewal Alerts and Approvals
CloudEagle.ai automated Bold’s entire renewal process and built a renewal calendar, sending early alerts 90 days in advance and streamlining the approval workflows. Teams received reminders well before contracts were due, giving them time to review, negotiate, or cancel. Automated approvals also eliminated delays, speeding up decision-making and reducing last-minute stress around renewals.
Impact
Cost Savings Translated into Strategic Growth Opportunities
The $100K in savings Bold achieved wasn’t just a cost-cutting win—it became a growth enabler. Freed-up budget was redirected to important initiatives like security upgrades and internal tools. CloudEagle.ai helped turn SaaS optimization into a strategic advantage, allowing Bold to invest in long-term improvements.
Cultural Shift Toward Data-Driven Decision Making
CloudEagle.ai changed how Bold made technology decisions. Instead of relying on assumptions, teams now use real-time data to evaluate SaaS performance and vendor value. This fostered a culture of accountability and ongoing optimization. Every license is now reviewed through a clear ROI lens.
Operational Resilience and Compliance Confidence
With centralized contracts and automated renewals, Bold reduced the risk of missed deadlines or compliance gaps. They gained full visibility into licensing limits and vendor terms. This proactive management helped avoid renewal “fire drills” and freed up time for strategic planning. Leadership now has greater confidence in SaaS governance.
