- The customer managed a $3.6M SaaS portfolio across 150 apps, making renewals and spend tracking complex.
- IT and Finance teams struggled to monitor usage and negotiate renewals efficiently.
How CloudEagle.ai Saved $450,000 In Five Months For A Customer Giving Them Additional Runway?
20%
Reduction on SaaS spend
1830 hrs/yr
Saved in SaaS management
1180 hrs/yr
Saved in renewals
20%
Cost reduction
180
Applications analyzed
$450,000
Saved in 5 months
Challenge
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Solution
- CloudEagle.ai analyzed 180 applications to identify abandoned, duplicated, and underused tools.
- Benchmarking and vendor negotiations helped secure better pricing and reduce waste.
Result
- Achieved $450,000 in savings through optimized SaaS spend and right-sized licenses.
- Streamlined renewals and reduced negotiation time, improving overall efficiency.
Challenge
With an annual SaaS spend of $3.6 million, managing over 150 apps was overwhelming, especially with 48 up for renewal in the next five months. While IT and finance knew the top 20 apps, they lacked visibility into the rest.
Informal, decentralized purchasing through credit cards led to overspending, duplicate apps, and a disorganized renewal process. The challenge was to regain control, cut waste, and optimize spending by identifying unused and duplicate SaaS while renegotiating vendor contracts.
Solution
- CloudEagle.ai conducted a comprehensive SaaS spend analysis that uncovered multiple opportunities for optimization.
- They detected over 180 applications in use and identified more than 100 overpriced purchases, revealing significant potential savings.
- Leveraging these insights, CloudEagle.ai negotiated improved vendor terms and right-sized licenses to align with actual usage.
- Additionally, they removed duplicate and unused licenses from top applications, reducing waste and lowering overall costs.
Why CloudEagle.ai?
The company evaluated several solutions but chose CloudEagle.ai for three key reasons:
- Provided full visibility into the customer’s SaaS landscape for smarter spend control.
- Identified overpricing and cost gaps using benchmarking insights.
- Expert SaaS buyers negotiated favorable pricing and contract terms during renewals.
- Ensured customers paid only for actively used SaaS, maximizing ROI.
Impact
“Savings started from day 1 as we had actionable insights from CloudEagle to optimize our SaaS spend.”
Comprehensive Saas Visibility
- CloudEagle.ai identified over 180 apps, both paid and free, across the organization.
- Provided full visibility into app usage and spending, improving decision-making.
- Helped track unauthorized apps and shadow IT, enhancing overall SaaS management.
Cost Reduction Using Benchmarking Data
- Highlighted over 100 apps purchased at above-market rates.
- Engaged vendors with benchmark data to secure better terms.
- Reduced costs by 20% for the top 20 applications through license optimization.
Streamlined Negotiations and SaaS Spend Savings
- Saved $450,000 in SaaS spend by streamlining vendor negotiations.
- Enabled efficient cost management through automated renewals and acquisitions.
- Optimized app contracts and spending, supporting long-term savings strategies.
The Transformation
Before CloudEagle
$3.6M SaaS spend across 150+ apps with poor visibility.
Fragmented renewals and decentralized purchases caused overspending.
No pricing benchmarks to guide negotiations.
Time‑consuming manual vendor negotiations.
High costs and inefficient license management.
After CloudEagle
Full visibility into 180+ applications, including paid and free tools.
Identified abandoned, duplicate, and low‑usage apps, reducing waste.
Used benchmarking data to uncover 100+ overpriced purchases.
Streamlined renewals and secured favorable contract terms.
Right‑sized licenses for top apps, achieving $450K savings in 5 months and 20% cost reduction.
