- Aira and Workspan’s finance teams struggled to track SaaS spending by department due to the large number of applications in use.
- Manually checking contracts and expenses for each app was time-consuming and made it difficult to make informed cost-optimization decisions.
CloudEagle.ai Reports Reveal Department-level spending for Aira
“CloudEagle’s team keeps delivering results on time and money! My Vendor Management team uses CloudEagle almost daily for our internal review, and I use CloudEagle actively to pull out reports for quarterly board meetings."
- Troy Otilio, CEO, Aira
20%
Reduction on SaaS spend
1830 hrs/yr
Saved in SaaS management
1180 hrs/yr
Saved in renewals
30 mins
For CloudEagle onboarding
4
Types of department spend report
1330 hrs/yr
Saved in Reporting
Challenge
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Solution
- CloudEagle.ai integrated with their SSO and finance systems, automatically consolidating spend and usage data in one place.
- The platform generated detailed reports showing department-level spend, app usage, and vendor costs, helping identify high-spending areas.
Result
- With CloudEagle.ai’s four spend reports, Aira and Workspan gained complete visibility into departmental app and vendor costs.
- These insights helped reorganize SaaS budgets, improve accountability, and support smarter, data-driven spending decisions.
Challenge
Each of our departments used different SaaS applications to manage its work, but tracking overall spending became a major challenge. Our finance team had to manually check each app for contract and cost details, which was slow and inefficient. This lack of centralized visibility made it hard to understand where the money was going and identify opportunities to save.
We needed a unified system to track SaaS expenses across all departments in real time. With better visibility, our finance team could make data-driven decisions, reduce waste, and optimize software spending effectively.
Solution
- Edge chose CloudEagle for its strong SaaS spend management with automation and assisted buying, giving full visibility and optimized costs.
- CloudEagle integrated quickly with Edge’s SSO, HRIS, and finance systems in just 30 minutes, providing real-time SaaS use and spend insights.
- It helped Edge right-size licenses by showing true cost per license, reducing overspending on underused tools.
- CloudEagle enabled better license and spend management, improving cost efficiency and overall SaaS spend optimization.
Why CloudEagle.ai?
Edge evaluated several solutions but chose CloudEagle.ai for three key reasons:
- Fast integration with SSO and finance systems gave Edge immediate, accurate spend visibility without manual work.
- Detailed reports allowed Edge to allocate costs by department, improving financial control and identifying overspending.
- CloudEagle generated on-demand reports to support internal reviews and board meetings, helping governance stay on track.
- CloudEagle.ai provides comprehensive SaaS spend management that combines automation, deep insights, and seamless integrations to save cost and improve efficiency.
Impact
“Savings started from day 1 as we had actionable insights from CloudEagle to optimize our SaaS spend.”
Multiple Report Formats
- CloudEagle.ai provided Aira with four types of detailed reports: department-level spend, apps used by departments, application spend by each department, and vendor spend by department.
- These reports gave Aira’s team full transparency into department-level spending on SaaS, helping them optimize budgeting.
- With these comprehensive reports, the team could make more informed decisions, driving cost efficiency across departments.
Enhancing Productivity and Saving Time
- Aira saved 1,330 hours annually by streamlining SaaS reporting, eliminating the need for manual data collection and multiple platforms.
- CloudEagle.ai’s efficient reporting system improved productivity by automating the reporting process.
Complete Spend Visibility
- CloudEagle.ai provided Aira with complete visibility into their SaaS spend, making it easy to track expenses and optimize budget allocations.
- The tool allowed the team to analyze spend by department and vendor, making it easier to identify opportunities for cost-saving.
- This comprehensive visibility gave Aira the confidence to restructure their SaaS budget with accurate, real-time data.
The Transformation
Before CloudEagle
Finance teams couldn’t track SaaS spend by department due to scattered data across apps and contracts.
Manual contract and expense checks wasted hours.
Lack of visibility hindered cost‑optimization decisions.
Overspending on underused tools went unnoticed.
Multiple tools required to compile granular reports.
After CloudEagle
Integrated SSO and finance systems to consolidate spend and usage data automatically.
Generated four detailed departmental spend reports, saving 1,330 hours annually.
Complete department‑level visibility into app usage, license costs, and vendor spend.
Identified high‑spending areas and optimized budgets based on real‑time insights.
One platform delivered comprehensive spend visibility without switching systems.
