SaaS Management Tools Comparison: Finding the Right Solution for Your Design Agency

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min read time
October 3, 2023
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Software as a Service (SaaS) management tools have become indispensable for design agencies in recent years. These cloud-based solutions enable you to wrangle an otherwise unwieldy stack of cloud-powered software, taking charge of everything from procurement and integration to contract management and more.

The appeal lies in their accessibility, scalability, and convenience. And as they're internet-hosted, these tools let team members access resources anytime, anywhere, promoting work flexibility.

At its best, a well-chosen SaaS management tool can streamline an agency's operations, ensuring that every piece of mission-critical software is at the employees' disposal. 

So how can you make this decision, and what are the factors to consider?

Source: Pexels

Top 5 Criteria for Comparing SaaS Tools

Setting clear criteria can significantly simplify your search as you navigate the sea of available SaaS management solutions. Here are five essential aspects you should consider when comparing various tools in this niche:

  1. Functionality: Does the tool fit nicely with what's required in your agency? Its features and services should align well with your specific needs, whether your main aim is cost optimization due to budgetary limitations or you want the focus on application discovery, so you’re always at the bleeding edge of design-focused SaaS apps.

  2. Ease-of-Use: User-friendly interfaces go a long way in ensuring seamless integration into daily workflows. Make sure to opt for one that isn't harrowing for non-tech employees.

  3. Integration Capabilities: Your chosen tool should be able to integrate smoothly with any pre-existing software/utilities that your agency uses regularly to help manage this portfolio and enable you to pinpoint the next big thing to add to your stack, as discussed.

  4. Customer Service and Support: The provider’s reputation for customer support is crucial as it will impact how swiftly any potential issues get resolved.

  5. Pricing Structure: Assess whether the cost aligns with the value delivered by this tool and your budget to ensure an effective return on investment.

Remember these points during comparison; they'll help guide your decision-making towards an optimal end solution.

How to Find the Right Fit: Tailoring Your Choice Based on Agency Needs

Finding the perfect SaaS tool often involves aligning it with your design agency's distinctive needs. Here are four considerations when tailoring your selection:

  1. Team Size and Structure: Larger teams may need advanced features, while small or freelance groups might prioritize affordability and simplicity.

  2. Clients' Requirements: Some clients might prefer specific tools for their projects, requiring you to adopt complementary software.

  3. Nature of Projects: Depending on whether you’re handling web design, branding, or UX/UI projects, integrations become most significant.

  4. Long-term Growth Plan: Lastly, consider if the tool can scale comfortably with your agency’s growth plans over time. This gives an idea of its long-term viability in sync with your strategic projections.

Prioritizing these factors will increase the chances of selecting a SaaS management tool that serves as another software solution and a revolutionary addition to your setup. 

So whether you’re using advanced editing tools online for your social media creatives or you have more mundane yet no less fundamental aspects like payroll that you want to handle in the cloud, an effective overarching management tool has to gel with these.

Tips to Successfully Integrate a New SaaS Tool into Your Workflow

Upon choosing your ideal SaaS management tool, the next challenge lies in successfully integrating it within your agency. Here are four key tips for smooth integration:

  1. Run a Pilot Test: Before full-scale implementation, trial the software on a smaller subset of users and apps at first. This helps identify any gaps or tweaks needed before rolling out fully and is a good strategy for the wider SaaS procurement process.

  2. Provide Proper Training: Ensuring all team members understand how to use the new system is paramount. Consider arranging internal workshops, educational sessions or utilizing online learning resources if available from providers.

  3. Start Small and Stagger Implementation: Implementing functionality gradually rather than all at once can ease the transition phase, making it less overwhelming for staff members too.

  4. Communicate Frequently and Transparently: Keeping open lines of communication throughout ensures everyone understands their individual role with regard to these changes, resulting in smoother adoption of newly integrated SaaS management tools by employees.

All this should ensure that you pick an excellent tool and have an easier time making it part and parcel of your agency’s operations.

The Bottom Line

Having a SaaS management tool that can take the disparate, often fragmented cloud software solutions you use to complete projects within your agency can be a game-changer.

Of course, that’s not to say the decision will be easy, especially if you’ve never implemented this type of service.

Take your time, look out for independent reviews and feedback on prospective platforms, and always have your requirements front and center to come out the other side with a smile on your face.

Written by
Anam Qamar
Product Marketing Manager
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