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HIPAA Compliance Checklist for 2025
In many enterprises, IT teams are still manually provisioning and deprovisioning employee access across dozens of applications. Although IT teams use tools like Okta or SailPoint, they are often forced to log in manually to each system, as these IDPs don’t connect to all SaaS apps.
This slow, error-prone process often results in delayed onboarding, inconsistent access, wasted licenses, and, most critically, increased security risks.
Moreover, CloudEagle.ai’s IGA report suggests 48% of ex-employees retain access to apps post-termination. To stay protected from security concerns, enterprises are adopting modern IGA tools like CloudEagle.ai with built-in offboarding workflows
Let's explore how CloudEagle.ai can help you simplify employee offboarding.
TL; DR
- Around 20% of organizations have faced security incidents caused by former employees, highlighting vulnerabilities in manual offboarding.
- CloudEagle.ai immediately revokes access to all connected SaaS applications when an employee leaves, preventing unauthorized access.
- The platform provides a unified dashboard for managing user access, with role-based and time-bound permissions to reduce insider threats.
- Automating offboarding with IGA tools like CloudEagle.ai can cut security incidents by up to 34%, ensuring sensitive data stays protected.
- CloudEagle.ai maintains detailed audit trails and enforces compliance with regulations like GDPR, ISO 27001, and SOC 2 Type II, streamlining security and reporting.
Challenges of Former Employees Retaining App Access
Forbes reports that 59% of companies have experienced a data breach due to poorly managed offboarding. If an employees retain access to sensitive data after leaving the enterprise, it can result in:
1. Increased Security Risks: 66% of data breaches stem from insider threats, including ex-employees who retain unauthorized access. If former employees still have access to your apps, they could misuse them, either intentionally or unintentionally.
Even if they leave on good terms, they may still access sensitive data or systems, potentially stealing confidential information or damaging company systems.
2. Compliance and Legal Issues: According to the Compliance Today survey, only 68% of organizations maintain a compliance checklist to ensure proper employee offboarding.
Not revoking access for former employees can put your company out of compliance with regulations like ISO 27001, GDPR, HIPAA, SOC 2 Type II, etc. This could result in fines, lawsuits, or legal problems, especially if sensitive information is mishandled.
3. Intellectual Property Theft: Enterprises cannot compromise on data security. As Satya Nadella, CEO of Microsoft, puts it:
“It’s not enough to protect your data; you need to protect your customers’ data too.”
Improper offboarding raises the likelihood of former employees stealing intellectual property. This could lead to significant costs, including legal battles and lost competitive advantage, and damage your company's reputation for safeguarding assets.
4. Diminished Team Morale: Poor offboarding practices can disrupt team dynamics, causing the company to appear unprofessional. Not only this, 55% of HR leaders report that poor offboarding leads to negative employer reviews.
Thus, concerns over data security can distract remaining employees, causing feelings of being undervalued and impacting morale and productivity.
Why Should You Adopt CloudEagle.ai for Deprovisioning Former Employees?
By adopting CloudEagle.ai, you can deprovision former employees instantly, protect your data, reduce security risks, and streamline compliance. In fact, reports say 48% of HR teams intend to invest in offboarding automation tools by 2025 to strengthen security and efficiency.
Here’s why CloudEagle.ai is the best choice for deprovisioning:
1. Instant Access Revocation Across All Apps
CloudEagle.ai automatically deprovisions former employees in real time, across every connected SaaS app. This prevents unauthorized access, insider threats, and potential data breaches, ensuring your enterprise remains secure the moment an employee departs.
2. Role- and Attribute-Based Automation
Access is dynamically managed based on roles, location, department, or privilege levels. Employees receive exactly the access they need on day one, and former employees are stripped of unnecessary permissions immediately, reducing the risk of human error.
3. Optimized License Management and Cost Savings
Freed-up licenses are instantly reclaimed using license harvesting workflows and returned to the pool, preventing overspend on SaaS subscriptions. IT teams no longer need to scramble for licenses when onboarding new employees, saving both time and costs.
4. Streamlined Compliance and Audit-Readiness
CloudEagle.ai maintains detailed logs of all access changes, providing a clear audit trail. Demonstrating compliance with regulations like GDPR, ISO 27001, HIPAA, and SOC 2 becomes effortless, and risk from audit failures is drastically reduced.
5. Works Seamlessly Across All Applications
Unlike traditional IDPs like Okta or SailPoint, CloudEagle.ai handles apps that are not integrated into existing identity management systems. This ensures complete access coverage and eliminates gaps that can expose the organization to risk.
6. Cost-Effective Alternative to Enterprise IDPs
Many identity providers require costly enterprise editions for SAML integration or app coverage. CloudEagle.ai provides comprehensive automation at a fraction of the cost, making it ideal for both growing and large-scale enterprises.
How CloudEagle.ai Prevents Former Employees from Retaining SaaS App Access?
Do you know that only 29% of organizations have a structured employee offboarding process?
It’s time for CIOs to take action by equipping IT teams with the right IGA tools, like CloudEagle.ai, to automate offboarding.
Here’s how to revoke app access:
1. Built-In Auto-Deprovisioning Workflows
With CloudEagle.ai’s built-in auto-deprovisioning workflows, you can easily automate employee offboarding when their employment status changes.
The platform integrates directly over 500 SaaS apps, including HRIS systems, triggering workflows that instantly deactivate user accounts across all connected platforms. This ensures no access remains open, protecting sensitive data.
When an employee leaves, the platform quickly removes their credentials from all relevant systems, and their data is securely transferred to the appropriate managers.
By automating these steps, CloudEagle.ai eliminates manual tasks and reduces errors. The platform makes the offboarding process more efficient and secure, ensuring IT teams can manage employee access and protect valuable information.
Know how Treasure Data streamlined their employee offboarding and saved 1,354 hours/year using CloudEagle.ai.
2. Centralized User Access Management
With CloudEagle.ai, you can simplify user access management through a centralized dashboard. This gives you a clear, unified view of all user accounts, ensuring no permissions or accounts are missed. Administrators can easily track and manage access for both current and former employees, improving security and control.
CloudEagle.ai lets admins quickly see who has access to which apps, keeping permissions up-to-date and preventing ex-employees from accessing sensitive data. Its centralized dashboard saves time by managing all apps in one place, making it easy to spot and fix access gaps.
3. Role-Based Access Control (RBAC)
CloudEagle.ai supports role-based access control (RBAC). It automatically updates access when an employee’s role changes or when they leave. This ensures former employees are immediately removed from roles that could grant unnecessary access, keeping sensitive data secure.
By using RBAC, CloudEagle.ai ensures that access rights are always aligned with each user’s current role. This means that only those who need specific information or resources can access them, making your organization’s systems safer and more secure.
4. Just-In-Time Access Management
Not all employees, contractors, or temporary workers need long-term access to apps. With CloudEagle.ai, you can assign just-in-time access, ensuring temporary users or consultants only have access for the duration of their contract.
Once their access period ends, the tool automatically revokes their permissions. It is especially useful for managing short-term access, ensuring no one keeps access after their work is done.
According to CloudEagle.ai’s IGA report, Jim Palermo, CIO of Red Hat, said:
“Adopting just-in-time access is the closest thing to a 'never trust, always verify' model for user permissions. If you continue leaving standing privileges unchecked, you’re giving attackers exactly what they need to exploit your systems.”
Access can also be controlled based on attributes such as geographic location, department, or device type. This ensures that users can only access applications from approved locations or under specific conditions, adding an extra layer of security.
5. Audit Trails and Compliance Reporting
With CloudEagle.ai, you can keep detailed records of all user access and actions within the system. This makes it easy to show compliance during offboarding and gives you a clear view of what former employees did while they had access.
The platform’s access logs allow you to quickly spot and address any unauthorized actions. If there’s a security issue, you can respond right away to protect sensitive information.
CloudEagle.ai’s audit features also help you stay compliant with regulations. By tracking former employees’ activities, you ensure everything is properly managed and any potential risks are dealt with swiftly.
Know how CloudEagle.ai helped Bloom & Wild streamline employee onboarding and offboarding.
Automating the offboarding process can cut security incidents by 34%, helping companies protect sensitive data.
How Does CloudEagle.ai Help With Secure Offboarding and Access Revocation?
With CloudEagle.ai, automating user deprovisioning is simple. Here’s how you can set it up:
SSO Integration: Connect your organization's SSO system to CloudEagle.ai for a complete view of user access across apps. Integrate with identified apps for real-time monitoring and access management.
Collaborate with Admins: Work with app administrators to ensure smooth integration and data sync. Use CloudEagle.ai's SSO reports to identify inactive users and streamline workflows.
Set Auto-Deprovisioning Rules:
- Step 1: Go to the "Users" tab in CloudEagle.ai and click on "Auto Deprovisioning.
- Step 2: Click "Add Rule" to create a new rule, entering details like 'Applications,' 'Criteria,' 'Schedule,' and 'Deprovision Confirmation.
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- Step 3: Choose which apps to remove access from, set criteria for inactivity (30, 60, 90 days), and schedule the rule to run weekly or monthly.
- Step 4: Review and save the rule. Once saved, the rule is active, and you can manage it by enabling or disabling it at any time, giving you full control over when and how it runs. Additionally, if you ever need to adjust the criteria, schedule, or applications, you can edit the rule at any point without losing its previous configurations.
Manual processes left Remediant unable to properly deprovision former employees timely manner, which raised concerns about potential security risks. That’s when they discovered CloudEagle.ai and decided to adopt it to streamline its employee lifecycle management.
The result? They saved 1,470 hours per year on onboarding and 1,690 hours per year on offboarding.
Check out this testimonial from Alice Park at Remediant, where she explains how the company streamlined onboarding and offboarding using CloudEagle.ai.
How CloudEagle.ai Benefits You By Preventing Unauthorized Access?
Adopting CloudEagle.ai ensures that former employees’ access to SaaS applications is revoked instantly, reducing the risk of unauthorized entry and protecting sensitive data. The platform achieves this through several key features:
1. Real-Time App Access Visibility
CloudEagle.ai provides a complete view of all user access across linked SaaS applications. As soon as an employee’s status changes, access is revoked in real time. This eliminates delays that could leave your enterprise vulnerable.
2. Enhanced Security and Reduced Risk
John Malloy, a cybersecurity professional, says,
“Security is not a one-time event. It’s an ongoing process.”
CloudEagle.ai embodies this principle by automatically removing access when employees exit, mitigating risks of data theft, sabotage, or fraud. By securing user access proactively, the platform protects your organization from internal threats.
3. Increased Compliance and Audit-Readiness
The platform tracks user activity and access levels across all applications, making it easy to demonstrate compliance with regulations such as ISO 27001, GDPR, and SOC 2 Type II. Automated deprovisioning ensures former employees cannot access sensitive systems, helping your enterprises stay audit-ready at all times.
4. Operational Efficiency and Time Savings
CloudEagle.ai automates access revocation, saving IT and HR teams hours of manual work. By eliminating the need to manually track and deactivate accounts, the platform reduces human error, enhances efficiency, and allows teams to focus on higher-value tasks.
5. Significant Reduction in IT Workload
Manual provisioning and deprovisioning of accounts across multiple apps is time-consuming and error-prone. CloudEagle.ai automates these processes, freeing IT teams to focus on higher-value initiatives rather than repetitive administrative tasks.
6. Scalable for Growing Organizations
Whether onboarding or offboarding dozens or hundreds of employees, CloudEagle.ai scales effortlessly. Automated workflows handle high volumes without increasing the IT burden, making it future-proof for organizational growth.
Conclusion
Around 20% of organizations have faced security incidents caused by former employees. This highlights why offboarding is a critical process that enterprises cannot afford to compromise.
Thus, CIOs and IT leaders are seeking IGA solutions that ensure secure, compliant, and seamless offboarding. That’s where CloudEagle.ai becomes an obvious choice for its industry-standard automation capabilities.
With CloudEagle.ai, offboarding becomes secure and effortless:
- Departing employees are instantly deprovisioned across all SaaS apps,
- Compliance is enforced automatically,
- Audits are streamlined and hassle-free.
The result? Reduced insider threats, simplified compliance, and greater operational efficiency. IT teams save valuable time while the organization strengthens security and minimizes risk.
Schedule a demo with CloudEagle.ai to see how you can efficiently automate offboarding.
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