Rec Room faced an uncontrolled increase of SaaS apps within their stack. The absence of centralized management allowed unauthorized purchases and shadow IT. This lack of visibility made identifying unsanctioned apps challenging, posing security, financial, compliance, and management concerns.
Rec Room Gets Complete Visibility on Free Apps Used By Its teams
Thanks to CloudEagle, we now have a comprehensive view of our SaaS stack. The platform made it easier to identify free apps, and promptly sends alerts after detecting unsanctioned apps entering our system, helping us prevent shadow IT in early stages.
- Devin Murphy, Senior Accounting Manager, Rec Room.
1260 hrs/yr
Saved in SaaS management
$1,253,000
Savings Realized
30 mins
For CloudEagle onboarding
Challenge
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Solution
Rec Room adopted CloudEagle's SaaS management solution for application visibility, cost optimization, procurement automation, and assisted buying. Integration with SSO systems revealed application details, including sanctioned and unsanctioned apps, and finance integrations provided spend visibility.
Result
CloudEagle's integration helped Rec Room uncover free apps used without admin knowledge. Rec Room optimized its SaaS stack by eliminating redundant applications and effectively controlling shadow IT through CloudEagle's centralized visibility and proactive alerts.
Key Highlights:
CloudEagle helped Rec Room mitigate uncontrolled SaaS proliferation and shadow IT issues by identifying free apps and their users, along with detecting duplicate apps
Challenge
We faced an uncontrolled proliferation of SaaS applications within our SaaS stack. We lacked a centralized SaaS management system to prevent users from purchasing applications without IT approval.
Even though we could see evidence of shadow IT within our organization, stopping it was challenging because we couldn't see all the applications being used.
The lack of visibility into our applications and spending made it even harder for us to distinguish between sanctioned paid apps and free apps used by employees without IT's knowledge.
Shadow IT posed significant concerns for our team, as it brought about major security, financial, and compliance risks that were difficult to manage.
Solution
Rec Room decided to eliminate its manual SaaS application tracking methods and switch to a SaaS management tool.
After detailed research, CloudEagle was the answer they were looking for. It was the only SaaS management platform that provided application visibility, cost optimization, automated procurement, and assisted buying services.
To get things started, Rec Room signed up for a 15-day free trial with CloudEagle.
To begin with, CloudEagle integrated with Rec Room’s SSO and financial systems.
- SSO integrations with Gsuite and Azure AD revealed all the existing applications, including the sanctioned and unsanctioned apps their users signed up for.
- Financial system integrations with Netsuite revealed the spending on each application by the finance teams.
Solution
“We researched various options before opting for CloudEagle's SaaS management tool. With seamless integration into their SSO and financial systems, CloudEagle provides complete visibility into applications and spending, streamlining their operations effectively.”
- Devin Murphy, Senior Accounting Manager, Rec Room
Complete SaaS app and spend visibility
After thorough research, Rec Room identified CloudEagle as its solution. It stood out as the sole SaaS management platform offering comprehensive visibility into SaaS applications, cost optimization, automated procurement, and assisted buying services. Rec Room opted for a 15-day free trial with CloudEagle to start their journey.
Integration with different systems
CloudEagle seamlessly integrated with Rec Room's SSO and financial systems within just 30 minutes. SSO integrations identified all existing sanctioned and unsanctioned applications that users had signed up for. Financial system integrations provided insights into the finance teams' spending on each application.
Full visibility into shadow IT
With SSO and financial system integrations, Rec Room gained comprehensive visibility into shadow IT. They configured proactive alerts to identify shadow IT in its early stages and eliminate it to prevent SaaS sprawl.
Impact
Visibility on free apps
The CloudEagle team conducted a thorough analysis, comparing SSO and financial data to uncover a list of unauthorized applications used by Rec Room users. Now they have a centralized view of their SaaS stack, making it easier to spot and optimize these apps, saving 1260 hours annually in SaaS management.
Removing duplicate applications
Rec Room optimized its SaaS stack by eliminating applications with similar functionalities and effectively controlling shadow IT using CloudEagle’s centralized SaaS management and application visibility features, saving $1,253,000 in SaaS spending.
Prevented shadow IT and SaaS sprawl
With SSO and financial system integrations, Rec Room gained full visibility into shadow IT and identified redundant applications within their stack. Proactive alerts facilitated early detection and removal of unauthorized apps, leading to the complete elimination of shadow IT.
