- Rec Room’s SaaS stack grew rapidly without centralized control, leading to unauthorized app purchases and shadow IT.
- The lack of visibility made it difficult to differentiate between sanctioned and unsanctioned apps, creating security, financial, and compliance risks.
Rec Room Gets Complete Visibility on Free Apps Used By Its teams
Thanks to CloudEagle, we now have a comprehensive view of our SaaS stack. The platform made it easier to identify free apps, and promptly sends alerts after detecting unsanctioned apps entering our system, helping us prevent shadow IT in early stages.
- Devin Murphy, Senior Accounting Manager, Rec Room.
20%
Reduction on SaaS spend
1830 hrs/yr
Saved in SaaS management
1180 hrs/yr
Saved in renewals
1260 hrs/yr
Saved in SaaS management
$1,253,000
Savings Realized
30 mins
For CloudEagle onboarding
Challenge
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Solution
- Rec Room implemented CloudEagle.ai to gain full visibility into applications, optimize costs, and automate procurement processes.
- CloudEagle.ai integrated with SSO and finance systems, revealing all apps in use and providing clear insights into spend and ownership.
Result
- CloudEagle.ai helped Rec Room identify and remove redundant and unauthorized apps, reducing shadow IT.
- With centralized visibility and proactive alerts, Rec Room optimized its SaaS stack, improved compliance, and strengthened security.
Challenge
We faced an uncontrolled proliferation of SaaS applications within our SaaS stack. We lacked a centralized SaaS management system to prevent users from purchasing applications without IT approval. Even though we could see evidence of shadow IT within our organization, stopping it was challenging because we couldn't see all the applications being used.
The lack of visibility into our applications and spending made it even harder for us to distinguish between sanctioned paid apps and free apps used by employees without IT's knowledge. Shadow IT posed significant concerns for our team, as it brought about major security, financial, and compliance risks that were difficult to manage.
Solution
- Rec Room selectedCloudEagle.ai as its SaaS management platform to replace manual tracking and gain complete visibility into its applications and spending.
- CloudEagle integrated seamlessly with G Suite, Azure AD, and NetSuite in just 30 minutes, providing real-time insights into app usage and costs.
- The platform helped Rec Room track both sanctioned and unsanctioned apps, automate procurement, and identify redundant or unused tools.
- With centralized visibility and automation, Rec Room optimized costs, improved efficiency, and ensured every team member had the right tools without manual effort.
Why CloudEagle.ai?
Rec Room evaluated several solutions but chose CloudEagle.ai for the following reasons:
- CloudEagle.ai gave Rec Room full visibility into all SaaS apps, including shadow IT tools.
- Seamless integrations with G Suite, Azure AD, and NetSuite provided instant usage and spend data.
- Cost optimization features helped eliminate redundant tools and reduce waste.
- The centralized platform automated procurement and software tracking, improving efficiency.
Impact
“Savings started from day 1 as we had actionable insights from CloudEagle to optimize our SaaS spend.”
Visibility on Free Apps
- CloudEagle.ai identified unauthorized and free apps used within Rec Room via SSO and financial system integrations.
- Enabled proactive communication with users to ensure proper app usage.
- Saved Rec Room 1,260 hours annually by eliminating unauthorized apps and streamlining SaaS management.
Removing Duplicate Applications
- CloudEagle.ai centralized Rec Room’s SaaS stack, providing full visibility to eliminate overlapping apps.
- Actively managed shadow IT through real-time alerts and app usage data.
- Achieved over $1.25 million in savings by removing redundant apps and optimizing their SaaS stack.
Prevented shadow IT and SaaS sprawl
- CloudEagle.ai integrated with Rec Room’s SSO and financial systems to provide clear visibility into app usage.
- Streamlined the identification and removal of shadow IT and unauthorized applications.
- Helped Rec Room maintain complete SaaS control, preventing security risks and unnecessary costs.
The Transformation
Before CloudEagle
No centralized system to manage SaaS apps, leading to uncontrolled app purchases.
Shadow IT grew due to a lack of insight into free and unauthorized apps.
Couldn’t differentiate between sanctioned, paid, and free apps.
Manual app tracking wasted time and increased compliance risks.
Overspending on duplicate and unused tools due to a lack of visibility.
After CloudEagle
Centralized visibility across all SaaS apps in a single dashboard.
Identified and eliminated shadow IT with SSO and finance integrations.
Full visibility into paid vs. free apps, ensuring accountability.
Automated tracking and proactive alerts improved compliance and saved 1,260 hours annually.
Optimized SaaS stack, removed redundancies, and saved $1.25M in SaaS costs.
