Thanks to CloudEagle, we now have a comprehensive view of our SaaS stack. The platform made it easier to identify free apps, and promptly sends alerts after detecting unsanctioned apps entering our system, helping us prevent shadow IT in early stages.
- Devin Murphy, Senior Accounting Manager, Rec Room.
Rec Room faced an uncontrolled increase of SaaS apps within their stack. The absence of centralized management allowed unauthorized purchases and shadow IT. This lack of visibility made identifying unsanctioned apps challenging, posing security, financial, compliance, and management concerns.
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Rec Room adopted CloudEagle's SaaS management solution for application visibility, cost optimization, procurement automation, and assisted buying. Integration with SSO systems revealed application details, including sanctioned and unsanctioned apps, and finance integrations provided spend visibility.
CloudEagle's integration helped Rec Room uncover free apps used without admin knowledge. Rec Room optimized its SaaS stack by eliminating redundant applications and effectively controlling shadow IT through CloudEagle's centralized visibility and proactive alerts.
CloudEagle helped Rec Room mitigate uncontrolled SaaS proliferation and shadow IT issues by identifying free apps and their users, along with detecting duplicate apps
We faced an uncontrolled proliferation of SaaS applications within our SaaS stack. We lacked a centralized SaaS management system to prevent users from purchasing applications without IT approval.
Even though we could see evidence of shadow IT within our organization, stopping it was challenging because we couldn't see all the applications being used.
The lack of visibility into our applications and spending made it even harder for us to distinguish between sanctioned paid apps and free apps used by employees without IT's knowledge.
Shadow IT posed significant concerns for our team, as it brought about major security, financial, and compliance risks that were difficult to manage.
Rec Room decided to eliminate its manual SaaS application tracking methods and switch to a SaaS management tool.
After detailed research, CloudEagle was the answer they were looking for. It was the only SaaS management platform that provided application visibility, cost optimization, automated procurement, and assisted buying services.
To get things started, Rec Room signed up for a 15-day free trial with CloudEagle.
To begin with, CloudEagle integrated with Rec Room’s SSO and financial systems.
“We researched various options before opting for CloudEagle's SaaS management tool. With seamless integration into their SSO and financial systems, CloudEagle provides complete visibility into applications and spending, streamlining their operations effectively.”
- Devin Murphy, Senior Accounting Manager, Rec Room
After thorough research, Rec Room identified CloudEagle as its solution. It stood out as the sole SaaS management platform offering comprehensive visibility into SaaS applications, cost optimization, automated procurement, and assisted buying services. Rec Room opted for a 15-day free trial with CloudEagle to start their journey.
CloudEagle seamlessly integrated with Rec Room's SSO and financial systems within just 30 minutes. SSO integrations identified all existing sanctioned and unsanctioned applications that users had signed up for. Financial system integrations provided insights into the finance teams' spending on each application.
With SSO and financial system integrations, Rec Room gained comprehensive visibility into shadow IT. They configured proactive alerts to identify shadow IT in its early stages and eliminate it to prevent SaaS sprawl.
The CloudEagle team conducted a thorough analysis, comparing SSO and financial data to uncover a list of unauthorized applications used by Rec Room users. Now they have a centralized view of their SaaS stack, making it easier to spot and optimize these apps, saving 1260 hours annually in SaaS management.
Rec Room optimized its SaaS stack by eliminating applications with similar functionalities and effectively controlling shadow IT using CloudEagle’s centralized SaaS management and application visibility features, saving $1,253,000 in SaaS spending.
With SSO and financial system integrations, Rec Room gained full visibility into shadow IT and identified redundant applications within their stack. Proactive alerts facilitated early detection and removal of unauthorized apps, leading to the complete elimination of shadow IT.
Visibility on free apps: The CloudEagle team compared both the SSO and financial data and identified the list of free applications that users signed up for without the knowledge of the administrator and finance teams.
CloudEagle also revealed the users logging into those free apps and enabled Rec Room to communicate with those users to identify the reason behind their use of unsanctioned apps, this comprehensive management approach saved 630 hours per year for Rec Room, resulting in 70% time reduction on SaaS management.
Shadow IT and duplicate applications: SSO and financial system integrations helped Rec Room get complete visibility into shadow IT. It also enabled the team to identify similar applications already existing in their SaaS stack.
Proactive alerts helped Rec Room identify shadow IT instances when they happened, making it easier to remove those apps in the early stages. Rec Room completely eliminated shadow IT from their system using CloudEagle.
Rec Room optimized its SaaS stack by eliminating applications with similar functionalities and controlling shadow IT effectively using CloudEagle’s centralized SaaS management and application visibility features, saving thousands of dollars in spend.
So, do you want to get visibility into shadow IT and optimize your SaaS portfolio?
Rec Room is a social app that enables users to design their games, customize their avatars, and enjoy playing with friends. By integrating cutting-edge virtual reality technology with video game fun, the app creates an immersive gaming experience.
It's a modest, efficient, kid-friendly gaming and socializing platform with no money-making schemes; they're focused on providing the best environment for customers to leave behind the world's troubles and enjoy the virtual environment.
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