How Rec Room Was Onboarded in 30 Minutes by CloudEagle.ai?

CloudEagle's onboarding was fast and easy. Setup only took just 30 minutes, thanks to all the integrations they provide. A game-changer in SaaS management. Thanks CloudEagle!

- Devin Murphy, Senior Accounting Manager, Rec Room.

Get Free Savings Analysis

20%

Reduction on SaaS spend

1830 hrs/yr

Saved in SaaS management

1180 hrs/yr

Saved in renewals

30 mins

For CloudEagle Onboarding

1230 hrs/yr

Saved in Contract Management

1660 hrs/yr

Saved in Contract Renewals

Challenge

Rec Room had limited visibility into its SaaS usage, relying on spreadsheets that caused data discrepancies and missed renewals.
Without a centralized system, they couldn’t detect unsanctioned apps or manage shadow IT effectively, leading to wasted spend and compliance risks.

Solution

Rec Room implemented CloudEagle.ai through a 15-day free trial, achieving seamless integration in just 30 minutes.
The platform provided complete SaaS spend visibility, tracking app usage, cost per license, and automating contract management for better control.

Result

Within a day, CloudEagle.ai helped Rec Room identify and eliminate unauthorized apps, cutting shadow IT and unnecessary expenses.
With centralized visibility and automated renewals, Rec Room optimized SaaS spend and improved efficiency across IT and finance teams.

Challenge

Our team lacked a clear view of the total number of SaaS applications in use. We tracked some tools in spreadsheets, but the data didn’t match our actual SaaS spending, revealing major gaps in visibility.

Without a centralized system, identifying shadow IT or tracking renewals was nearly impossible. Spreadsheets caused delays, missed renewals, and inaccurate reporting, making it difficult to manage our SaaS stack efficiently or control costs.

Solution

Rec Room implementedCloudEagle.ai to replace manual tracking and gain full visibility into all SaaS apps and spending.
CloudEagle integrated with G Suite, Azure AD, and Netsuite in just 30 minutes, giving real-time insights into usage and costs.
The platform tracked both sanctioned and unsanctioned apps, automated procurement, and identified redundant tools for removal.
With centralized visibility and automation, Rec Room cut costs, boosted efficiency, and ensured the right tools were available to every team member.

Why CloudEagle.ai?

Rec Room evaluated several solutions but chose CloudEagle.ai for the following reasons:

CloudEagle.ai delivered complete visibility into Rec Room’s SaaS stack, including shadow IT, for full control and transparency.
Seamless integrations with G Suite, Azure AD, and NetSuite enabled instant access to usage and spend data.
Built-in cost optimization tools helped eliminate duplicate and unused apps, reducing waste and improving ROI.
CloudEagle’s automation streamlined procurement and tracking, making SaaS management faster, simpler, and more efficient.

Impact

“Savings started from day 1 as we had actionable insights from CloudEagle to optimize our SaaS spend.”

Rapid Onboarding

Rec Room’s onboarding process was streamlined with CloudEagle.ai, giving them a complete view of their SaaS stack.
This centralized visibility allowed them to quickly manage and understand their SaaS landscape.
As a result, Rec Room reduced time spent on SaaS management by 70%.

Shadow IT

CloudEagle.ai helped Rec Room detect Shadow IT within a day of onboarding.
Unauthorized apps were identified, and the users were contacted promptly to ensure compliance.
This led to the elimination of duplicate apps, saving Rec Room thousands of dollars.

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SaaS Renewals

CloudEagle.ai automatically extracted key information from SaaS contracts and initiated renewal workflows 90 days in advance.
This proactive renewal management ensured Rec Room stayed ahead of all contract dates.
By automating this process, Rec Room saved 660 hours on renewal management.

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