Rec Room lacked visibility into their full SaaS usage. Spreadsheet tracking led to discrepancies and missed renewals. The absence of centralized visibility made it difficult to detect unsanctioned apps and manage shadow IT effectively.
How Rec Room Was Onboarded in 30 Minutes by CloudEagle?
CloudEagle's onboarding was fast and easy. Setup only took just 30 minutes, thanks to all the integrations they provide. A game-changer in SaaS management. Thanks CloudEagle!
- Devin Murphy, Senior Accounting Manager, Rec Room.
20%
Reduction on SaaS spend
1830 hrs/yr
Saved in SaaS management
1180 hrs/yr
Saved in renewals
30 mins
For CloudEagle Onboarding
1230 hrs/yr
Saved in Contract Management
1660 hrs/yr
Saved in Contract Renewals
Challenge
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Solution
Rec Room opted for CloudEagle's 15-day free trial, achieving frictionless integration in just 30 minutes. CloudEagle swiftly provided full SaaS spend visibility, including app usage and cost per license, streamlining data upload and contract tracking.
Result
CloudEagle's rapid onboarding process swiftly provided Rec Room with a centralized view of their SaaS stack, enhancing SaaS app management. They detected and eliminated unauthorized apps, addressing Shadow IT within a day, resulting in cost savings.
Challenge
At Rec Room, our team had no clear view of the total number of SaaS applications in use. We were only tracking a portion of our SaaS stack through spreadsheets, but discrepancies arose between these records and our actual SaaS spending.
Although the IT and finance teams considered various SaaS visibility and spend management solutions, they hesitated due to the longer onboarding processes involved. Understanding the true extent of our SaaS stack was difficult due to the lack of centralized visibility.
When our spreadsheet records didn't align with our spending, the IT team suspected the presence of unsanctioned applications in our SaaS ecosystem.
However, relying solely on spreadsheets made it challenging to identify shadow IT. Additionally, using spreadsheets for SaaS contract tracking caused us to miss out on SaaS renewals.
Solution
- Rec Room implementedCloudEagle.ai to replace manual tracking and gain full visibility into all SaaS apps and spending.
- CloudEagle integrated with G Suite, Azure AD, and Netsuite in just 30 minutes, giving real-time insights into usage and costs.
- The platform tracked both sanctioned and unsanctioned apps, automated procurement, and identified redundant tools for removal.
- With centralized visibility and automation, Rec Room cut costs, boosted efficiency, and ensured the right tools were available to every team member.
Why CloudEagle.ai?
Rec Room evaluated several solutions but chose CloudEagle.ai for the following reasons:
- CloudEagle.ai delivered complete visibility into Rec Room’s SaaS stack, including shadow IT, for full control and transparency.
- Seamless integrations with G Suite, Azure AD, and NetSuite enabled instant access to usage and spend data.
- Built-in cost optimization tools helped eliminate duplicate and unused apps, reducing waste and improving ROI.
- CloudEagle’s automation streamlined procurement and tracking, making SaaS management faster, simpler, and more efficient.
Solution
Rec Room opted for CloudEagle's 15-day free trial, achieving frictionless integration in just 30 minutes. CloudEagle swiftly provided full SaaS spend visibility, including app usage and cost per license, streamlining data upload and contract tracking.
Impact
“Savings started from day 1 as we had actionable insights from CloudEagle to optimize our SaaS spend.”
Rapid onboarding
The onboarding process was swift, and it helped Rec Room discover the true size of its SaaS landscape immediately. CloudEagle provided a centralized view of their SaaS stack, making managing their SaaS apps easier. Rec Room achieved a 70% reduction in time spent on SaaS management.
Shadow IT
With complete visibility, Rec Room identified unsanctioned apps existing in their system within just a day of onboarding and emailed the users of the unauthorized apps resulting from shadow IT. All the duplicate apps were eliminated, resulting in thousands of dollars of cost savings.
SaaS renewals
CloudEagle automatically extracted all necessary information from the SaaS contracts and initiated renewal workflows 90 days in advance based on the renewal dates. This proactive approach helped Rec Room stay on top of their SaaS renewals, renewing their contract on time and reducing renewal management time by 1660 hours.
