- Edge managed SaaS spending through spreadsheets, making it hard to see where money was going or how licenses were being used.
- The lack of visibility by department and cost per license led to overspending and inefficient budget allocation.
Edge Gets Razorsharp Spend Visibility using CloudEagle.ai
“I highly recommend CloudEagle.ai to anyone trying to get complete spend visibility and cost per license details to optimize their SaaS spending.”
- Iffi Wahla, Co-founder and CEO of Edge
20%
Reduction on SaaS spend
1830 hrs/yr
Saved in SaaS management
1180 hrs/yr
Saved in renewals
1270 hrs/yr
Saved on SaaS management
44
Types of custom reports
30 mins
CloudEagle onboarding time
Challenge
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Solution
- Edge adopted CloudEagle.ai to centralize SaaS spend management and automate tracking across all applications.
- Within 30 minutes of onboarding, CloudEagle integrated with SSO, HRIS, and finance systems, giving Edge a complete view of license usage and spend.
Result
- Edge gained full transparency into SaaS spending across vendors, apps, and departments through a single dashboard.
- Detailed insights helped the team right-size licenses, cut unnecessary costs, and make smarter spending decisions.
Challenge
We managed our SaaS apps and spending in a decentralized way, which led to missing data and rising costs. Tracking everything in spreadsheets gave us only a rough picture—we didn’t know how many licenses were purchased or what they cost. This lack of clarity made it difficult for the finance team to track SaaS spending across departments accurately.
It became clear that our manual tracking methods weren’t sustainable. We needed a centralized system to manage all SaaS data in one place, gain full visibility into usage and costs, and ensure we were paying the right price for every license.
Solution
- CloudEagle.ai provided Oyster a centralized, secure platform to store all SaaS contracts, eliminating risks of missed renewals or outdated terms.
- The platform integrated with Oyster’s internal systems to automatically extract contract data from invoices into an easy dashboard—no manual entry needed.
- AI-powered metadata extraction pulled key details like contract values and renewal dates, simplifying contract management.
- Automated renewal workflows and calendars ensured timely renewals, reducing risks of missed deadlines or outdated contracts.
Why CloudEagle.ai?
Edge evaluated several solutions but chose CloudEagle.ai for three key reasons:
- Quick 30-minute integration with SSO, HRIS, and finance systems allowed fast onboarding and full visibility of their SaaS landscape.
- Real-time insights into SaaS usage and spending enabled smarter decisions and better cost control.
- Accurate license cost data helped optimize spending by right-sizing licenses and reducing waste.
- CloudEagle.ai’s assisted buying helped manage purchases, negotiate pricing, and simplify future procurement.
Impact
“Savings started from day 1 as we had actionable insights from CloudEagle to optimize our SaaS spend.”
Complete Spend Visibility and Control
- Edge gained full visibility into its SaaS spend, uncovering both sanctioned and unsanctioned purchases.
- Financial system integrations provided a comprehensive view of all purchases, allowing the team to track and manage SaaS expenses efficiently.
- This visibility saved Edge 1,270 hours annually, reducing time spent on managing SaaS apps and spending by 70%.
Granular Spend Details from Extensive Reports
- CloudEagle.ai’s 44 custom reports gave Edge’s finance team detailed insights into app licenses and spending across vendors.
- The granular spending data helped the team right-size licenses based on actual app usage.
- This data-driven approach ensured that licenses were aligned with actual usage, leading to optimized spending.
Centralized Spend Management
- Edge transitioned from using spreadsheets to CloudEagle.ai’s centralized dashboard for SaaS spend tracking.
- The centralized platform streamlined vendor management and automated procurement processes.
- With 100% visibility into their SaaS stack, Edge made informed decisions, optimized app usage, and saved on SaaS costs.
The Transformation
Before CloudEagle
Managed SaaS spend in spreadsheets with no real-time visibility into licenses or departmental costs.
Couldn’t track actual license counts or cost per license, leading to overspending.
Decentralized data made budget allocation inefficient.
Procurement decisions lacked accurate data.
Hours wasted on spend tracking and analysis.
After CloudEagle
Revealed true cost per license, enabling license right-sizing and cost optimization.
Revealed true cost per license, enabling license right-sizing and cost optimization.
Generated 44 custom spend reports for detailed insights by department, vendor, and app.
Assisted buying services improved vendor negotiations and purchasing efficiency.
Saved 1,270 hours annually, reducing spend analysis time by 80%.
