CloudEagle.ai's SaaS procurement workflow provided visibility and saved hundreds of hours

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20%

Reduction on SaaS spend

1830 hrs/yr

Saved in SaaS management

1180 hrs/yr

Saved in renewals

30 mins

For CloudEagle onboarding

50%

Time reduction on renewals

1000 hrs/yr

Saved on procurement

Challenge

The company struggled with ad-hoc purchase approvals and email-based tracking that led to missed renewals.
Departmental approvals were unorganized, slowing down operations and creating duplication in app purchases.

Solution

CloudEagle.ai implemented automated workflows for purchase, renewal, and compliance reviews.
The system alerted Finance and Operations to duplicate apps during intake, ensuring clean procurement cycles.

Result

Streamlined and automated approvals saved time and operational costs.
Eliminated the need for a full procurement team while improving overall efficiency and governance.

Challenge

As a rapidly growing ML Operations firm, we struggled with an inefficient purchase approval system that relied on scattered emails and spreadsheets. Handling 1-2 renewals weekly was difficult for our finance team, especially with 8-10 stakeholders from IT, security, legal, finance, and executives involved in approvals.

Requestors had no visibility, causing weeks-long delays and occasional missed contract renewals that led to last-minute approvals to avoid access issues. This cumbersome process needed a complete overhaul to improve efficiency, transparency, and prevent operational disruptions.

Solution

Automated SaaS procurement workflows for purchases, renewals, and compliance reviews to boost control and efficiency.
Enabled employees to track approvals visually, speeding up processes and improving collaboration across departments.
Introduced proactive alerts to flag duplicate employee-purchased apps, eliminating manual inventory checks.
Reduced operational overhead and streamlined procurement for faster, more effective approvals.

Why CloudEagle.ai?

Heath Ceramics evaluated several solutions but chose CloudEagle.ai for three key reasons:

Delivered structured automation that enhanced approval rigor and reduced manual oversight.
Provided complete visibility into approval stages, improving transparency and cross‑team collaboration.
Proactive alerts prevented duplicate purchases, saving time and resources.
Simplified procurement operations, cutting costs, and aligning workflows with organizational needs.

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Impact

“Savings started from day 1 as we had actionable insights from CloudEagle to optimize our SaaS spend.”

Time Saving And Increased ROI

CloudEagle.ai saved 1350 hours annually on renewals, increasing operational efficiency.
Increased ROI by streamlining operations, leading to $401K in savings.
The solution eliminated the need for additional procurement staff, optimizing resources.

Procurement Automation

Automated procurement workflows saved 1,650 hours in vendor research.
Eliminated manual tasks, reducing procurement cycle time and increasing efficiency.
Enhanced decision-making by providing data-driven insights for vendor negotiations.

‍Optimizing Operational Efficiency

CloudEagle.ai streamlined procurement processes, improving overall operational effectiveness.
Saved costs by eliminating the need to hire additional team members.
Established sustainable procurement practices, ensuring long-term operational success.