Lob did not have a centralized platform for visibility into contract and usage data. They were using a pure play Procurement solution, and Lob had to engage in time-consuming cross-departmental data collection and sharing with the provider.
CloudEagle Enables Lob to Reduce SaaS Spend by 20% and Start Saving From Day 1
“We were using a Procurement services company without a platform, and it took us months to realize savings with lots of back and forth sharing our data. With CloudEagle, we didn’t have to wait too long for our first renewal to save. We just plugged in and started saving immediately.”
Barnaby Go, IT Manager, Lob
20%
Reduction on SaaS spend
1830 hrs/yr
Saved in SaaS management
1180 hrs/yr
Saved in renewals
Challenge
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Solution
Within a few hours of onboarding, CloudEagle’s 300+ connectors provided Lob visibility into contract and vendor data with renewal cards. Data centralization eliminated the need for time-consuming back and forth sharing. It also revealed rightsizing opportunities, like Lob paying for unused licenses.
Result
Lob quickly right-sized unused licenses, resulting in 20% reduction in their SaaS spending, and Lob started saving from day 1 by rightsizing licenses.
Key Highlights:
Lob started saving from Day 1 with CloudEagle insights and reduced their SaaS spend by over 20%.
Previously, we relied on a procurement service company that required us to manually update the contract information, usage data, license details, renewal dates, and vendor information on spreadsheets. There was an internal dependency, and a lack of collaboration because of the data size led to continuous back-and-forth.
Gathering data for contracts, license utilization, and renewals regularly was inefficient and time-consuming. Our team had to collect this information whenever there was a renewal or a new app procurement request and share it with the third-party procurement service company.
The absence of a single system of truth for our SaaS licenses, usage, and spend led to uncontrolled overspending.
Solution
“CloudEagle was exactly what we needed. With the auto-extraction of contract & invoice data, identification of duplicate apps, underutilized apps, and more, we were able to find significant cost savings opportunities from day 1.”
- Barnaby Go, IT manager at Lob
Quick onboarding
CloudEagle offered a seamless 30-minute onboarding process. CloudEagle provided visibility into Lob's entire SaaS stack. This eliminated data silos and the need for manual data collection.
SaaS visibility and savings
CloudEagle provided visibility into Lob's entire SaaS stack. They could easily identify and eliminate duplicate apps, monitor purchased licenses and their provisioning status, and actual usage. This enabled Lob to deprovision underutilized licenses, resulting in substantial cost savings.
Streamlined renewals
CloudEagle dashboard displayed essential information in "renewal cards" – contract details, usage data, and alternate vendor options. The CloudEagle team created a renewal calendar to prevent last-minute auto-renewal or approval issues. Auto-renewals were canceled, allowing time to evaluate and renew only essential apps.
The Impact
No more manual effort
Tasks like data entry, chasing stakeholders for approvals, which the team manually completed, are now automated through Slack-enabled no-code workflows. Lob's contract and vendor data now reside in a centralized repository, eliminating manual data collection and sharing. CloudEagle effortlessly works as their extended procurement team.
Started saving from Day 1
Unlike traditional SaaS procurement solutions that require waiting until renewals for savings, CloudEagle provides Lob with actionable insights and reports to identify cost-saving opportunities. They can now automatically deprovision unused and underutilized licenses, which drove savings from day 1. Automation and insights led to 1830 hours saved annually in SaaS management.
Reduced SaaS spend and time
Automatic renewal workflows began 90 days in advance, giving the team enough time to analyze usage, get approvals and renew the contract on time. This resulted in significant time savings, especially in renewals, where the team saved 1180 hours annually and reducing Lob's SaaS spend by more than 20% through timely and data-backed renewals.
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