- Lob had no central system to manage SaaS contracts and usage, relying on manual updates from a third party.
- Data was scattered across departments, making spend tracking slow and prone to errors.
CloudEagle.ai Enables Lob to Reduce SaaS Spend by 20% and Start Saving From Day 1
“We were using a Procurement services company without a platform, and it took us months to realize savings with lots of back-and-forth sharing of our data. With CloudEagle.ai, we didn’t have to wait too long for our first renewal to save. We just plugged in and started saving immediately.”
Barnaby Go, IT Manager, Lob
20%
Reduction on SaaS spend
1830 hrs/yr
Saved in SaaS management
1180 hrs/yr
Saved in renewals
20%
Reduction on SaaS spend
1830 hrs/yr
Saved in SaaS management
1180 hrs/yr
Saved in renewals
Challenge
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Solution
- CloudEagle.ai connected with Lob’s systems using over 500 connectors to centralize all contract and usage data quickly.
- AI automated capturing key contract info like renewal dates and costs, speeding up decisions and reducing manual work.
Result
- Lob cut its SaaS spending by 20% and saved over 3,000 hours a year by automating contract tracking and renewals.
- The centralized dashboard gave full visibility into their SaaS stack, helping teams manage usage, vendors, and costs better.
Challenge
Previously, we relied on a pure play procurement service company, but without a unified platform, it was hard for us to gain clear visibility into our SaaS spending. This lack of visibility created inefficiencies that we couldn’t ignore.
Data collection became a time-consuming task. We had to manually update spreadsheets with important details like contract information, usage data, license details, renewal dates, and vendor information.
The absence of a centralized platform also led to poor collaboration across our teams. The sheer volume of data created dependencies that slowed down decision-making. Gathering data often only happened when we were approaching renewals or had new app requests, which meant we were always reacting instead of being proactive.
Without a single system to track SaaS licenses, usage, and spend, we found ourselves overspending. We didn’t have the insights to optimize our software usage, and as a result, we ended up with unused or underutilized licenses. This fragmented approach made it difficult to manage our costs and ensure our SaaS investments were aligned with our business needs.
Solution
- CloudEagle.ai integrated with Lob’s systems in just 30 minutes, providing full SaaS visibility and removing data silos for smooth, centralized management.
- The platform identified duplicate apps and tracked license usage by department and employee, reclaiming unused licenses for instant cost savings.
- CloudEagle.ai centralized vendor and contract data, automatically extracted key details, and set up 90-day renewal alerts for timely negotiations.
- Renewals were managed directly in Slack, making communication and contract management faster and more efficient.
Why CloudEagle.ai?
Lob evaluated several solutions but chose CloudEagle.ai for the following reasons:
- CloudEagle.ai’s fast integration gave Lob full SaaS visibility, simplifying management and boosting efficiency.
- Lob reduced SaaS costs by 20% from day one by detecting duplicate apps and reclaiming unused licenses.
- Automated contract tracking and 90-day renewal alerts eliminated missed renewals and improved vendor management.
- The centralized data hub streamlined renewals and contract access, saving time and enhancing collaboration.
Impact
“Savings started from day 1 as we had actionable insights from CloudEagle to optimize our SaaS spend.”
Time Savings in SaaS Management
- CloudEagle.ai saved Lob 1,830 hours annually by automating license reclamation.
- Data-driven insights helped Lob optimize SaaS spend from Day 1.
- Automation reduced manual tasks, boosting overall efficiency.
Started Saving from Day 1
- CloudEagle.ai identified cost-saving opportunities and reclaimed unused licenses immediately.
- The platform provided quick, actionable insights to prevent wasteful spending.
- Savings started right away with no waiting time.
No More Manual Effort
- CloudEagle.ai automated data entry, approvals, and communication tasks.
- Integration with Slack and no-code workflows streamlined collaboration.
- Centralized data eliminated manual updates and improved efficiency.
The Transformation
Before CloudEagle
Lob had no centralized platform for SaaS contracts and usage.
Data was scattered and managed manually, causing delays and errors.
SaaS spend tracking was slow and inefficient across departments.
Manual coordination led to missed savings and poor collaboration.
Renewals were handled reactively with frequent overspending.
After CloudEagle
CloudEagle.ai centralized all SaaS data on one dashboard in minutes.
AI-powered metadata extraction automated contract details and renewals.
Lob gained full visibility into SaaS spend and usage by app and department.
Automation helped reclaim unused licenses, starting savings from Day 1.
Automated 90-day renewal alerts improved renewals and saved 1,180 hours annually.
